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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, May 20, 2013. The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on May 6, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

BRIDGE #159 – HOAGLAND DITCH

Don Ward, Engineer, presented a second set of preliminary plans on Bridge #159, over the Hoagland Ditch. He said that the cost estimate for replacing the bridge is about $700,000, which he felt was a lot of money to be spending on a bridge that had very little traffic every day. The second set of preliminary plans proposed replacing the deck and caps on the existing bridge. The new deck would basically be like the one that is there now, with the only exception being that it would be 28’ wide instead of 20’ to protect the railings. The cost estimate of the second set of plans that he presented would be $350,000 to $400,000.

The commissioners directed Mr. Ward to pursue the cheaper one.

REGION 4 WORKFORCE UPDATE

Roger Feldhaus, Chief Executive Officer, introduced Mike Godlove, business representative to the Region 4 Workforce Board from White County and Cindy Hicks, WorkOne Director. Mr. Feldhaus presented a copy of the most recent annual report, discussed the expansion and benefits of the Manufacturing Initiative in White County and talked about the JAG (Jobs for American Graduates) program.

Cindy Hicks, WorkOne Director, reported that the first Advance Manufacturing class will start in June and they currently have four candidates that have passed the initiative step. Eight students are required to hold a class at Ivy Tech. More testing will be done next week and then they will soon have orientation.

AREA PLAN – SIGNS

Joe Rogers, Director, reminded the commissioners that nine months ago they approved the posting of two entity signs in the right-of-way of Frances Street/East Shafer Drive as a test site. The businesses are now asking if we would be willing to make the signs bigger because the letters are not visible. Currently, the signs are 12” x 3” tall and they would like to have them 12”x 8” tall. PERMISSION GRANTED

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter Raymond “Butch” Kramer Bruce Clear

Arthur “Art” Anderson Kevin “Casey” Crabb James “Jim” Davis

Jim Annis

BUILDING INSPECTOR

White County Building Inspector Dave Anderson reported that they issued fifty-two permits last month; two were for new housing starts. He said that this is the second lowest ever for the month of April.

ENVIRONMENTAL OFFICER

White County Environmental Officer Jim Reynolds presented an Environmental Report for last month.

  • Received 54 complaints on various issues.
  • Sent out 4 letters for clean-ups.
  • Made 10 landfill inspections and 5 transfer station inspections.
  • Received 29 calls on septic issues and issued 7 permits.

Mr. Reynolds reported that all of the trash from the transfer station is being taken to a landfill in Claypool Indiana.

ECONOMIC DEVELOPMENT

Economic Development President Randy Mitchell reported that the first class for the Advanced Manufacturing program will start in June.

Mr. Mitchell discussed his first “manufacturing council” meeting that was recently held discussing the Advanced Manufacturing program. A group of the major manufactures in White County will be meeting on a quarterly basis to talk about different issues. He said that he plans on bringing a representative from the Indiana Economic Development Corporation to some of the quarterly meetings to talk with the manufactures about all of the various incentives that are available.

Mr. Mitchell said that he continues to meet with Magnetation on a monthly basis making sure that all of their needs are being met.

CONSTITUATION PLAZA

Cindy Isom introduced a Purdue University student that is helping her with the project. Mrs. Isom presented updated landscape designs detailing most of the main components throughout the landscape. If the final design plans are approved by the end of this month, she is hoping that construction can start this fall or early spring 2014. A copy of the landscape design project is available in the commissioners’ office.

SHERIFF’S DEPARTMENT – UPGRADE SECURITY SYSTEMS

Commissioner Heimlich explained to the council members that at their last meeting the Sheriff’s Department made a presentation that the security systems at the jail was basically not working. He said that since this was presenting some hazards at the jail, the commissioners’ approved the proposal as presented because it does fall under the “emergency provision” in the state statute which eliminates the bid process.

Ray Franko, IT at Sheriff’s Department, spent a short time explaining how the system is failing and how the new technology will now give them the advanced security system that they need for the department.

Auditor Rogers said that money is already appropriated out of the Cumulative Building Maintenance Fund, so it can just be paid out of this fund without being advertised for an additional appropriation.

HIGHWAY DEPARTMENT

Commissioner Heimlich explained to the council members that the Highway Department has had a maintenance software program that hasn’t been working for awhile now. When they addressed the issue with the commissioners, they instructed them to check around with other counties to see what they were using.

Mike Kyburz, Assistant Highway Superintendent, said that the software that they have right now is costing them $9,300/year. He said that the software for the maintenance of the vehicles has not worked for the last 3 months and they have been told by Manatron that it can’t be fixed. Currently the bill is paid out of the commissioners’ budget.

Mr. Kyburz said that they have researched and found a software company called Softworks that has a program that will fulfill their needs. The program cost $30,000 with a $1,200 yearly maintenance agreement.

Commissioner Heimlich said that Attorney Loy will look to see what the legalities are for collecting bids when purchasing computer software programs. He said that the software can be paid out of the cumulative building maintenance fund so and additional appropriation won’t have to be requested for the purchase.

At this time, the council members adjourned to their meeting.

FOOD PANTRY

  • Commissioner Diener made a motion to approve the quit-claim deed for the White County Food Pantry, Inc., as presented, seconded by Commissioner Burton. Vote: Unanimous

Attorney Loy did confirm that the White County Food Pantry, Inc., is a 501(c) (3) organization.

There being no further business to come before the board, their meeting was adjourned

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor