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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on May 20, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the April 15, 2013 minutes. Councilor Anderson seconded the motion. Vote: Unanimous

Councilor Anderson made a motion to accept the April 23, 2013 special Council minutes. Councilor Annis seconded the motion. Vote: 6 Yea 1 Abstain; Councilor Kramer

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Probation Department

$ 200.00 146 138

First Offenders Out of School Suspen.

$2,300.00 18-1000-4-1 138

Juvenile Probation Equip. Out of School Suspen.

 

Councilor Anderson said the Community Corrections Board he serves on said Twin Lakes School Corporation had over 50 out-of-school suspensions. North White, Tri County, and Frontier Schools do not have any. He was told it’s because Twin Lakes is bigger, but he thinks something is out of proportion. It looks to him like the other schools know how to crack down on the students and are doing a good job.

Councilor Kramer made a motion to approve the above transfers. Councilor Anderson seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

Auditor Rogers said the additional appropriation requests have all been approved by the State. She did not turn in the one for the White County Communications E911 phone system because it was taken out of the Cum Building line item.

Auditor Rogers learned at the Auditors Conference the only regular meetings the Council has are a) the first one to organize and then b) budget hearings. All other meetings are considered special meetings.

There were no objections or petitions on the Cumulative Capital Development Fund, so Auditor Rogers will file the paperwork with the State.

There was a property tax bill generated the last couple of years to the County for the Ivy Tech building. Auditor Rogers said it is a tax exempt non-profit organization so there will be no future tax bill. The lease comes up this summer. She would like to talk to County Attorney George Loy about adding verbiage to the effect they would be responsible for real estate property taxes, even though there aren’t any at this time. In case the lease would be turned over to someone else, she does not want to see the County stuck with paying them. This year would have been $7,000.

WIND FARM TAX ABATEMENTS

President Carter said he was pleased that Meadow Lake Wind Farm has turned in tax abatement compliance forms for each phase of the wind farms. He said everyone receiving a tax abatement should be turning in the compliance forms every year. He wondered if someone was in charge of overseeing that these forms are turned in. Auditor Rogers said she would check into it.

WHITE COUNTY SHERIFF’S DEPARTMENT SECURITY

Auditor Rogers said the Council appropriated one million dollars out of Cum Building into an appropriation line for 2013. The Commissioners can legally spend out of Cum Building, but they had the Sheriff’s Department come to the joint meeting so the Council would be aware of the expense and details. Council Anderson said there was an instance when the County was going to make a $220,000 purchase for Computer software; but that after the fourth meeting, the amount was brought down to $18,000. He would like to try to get the price down from the $28,970 quote. President Carter said this program does have County Information Technician Eric Storm’s stamp of approval.

SALARY MATRIX

Councilor Clear said the Tourism Tax Board pays the Information Booth wages at $10.00 an hour. The County used to pay $8.00 an hour. Councilor Crabb said the building is in need of attention.

 

Councilor Annis asked about the apparent discrepancies with the matrix. For instance, the level one salaries are sometimes more than the pay range for the position. Councilor Kramer said some salaries are set outside of the Council, and department heads and elected officials are not under the level wage ranges. Also, some wages are partially reimbursed. Councilor Clear suggested taking the level number off of those it does not apply to. Councilor Davis suggested an asterisk be used to identify the positions not included in the levels. Auditor Rogers thought it might also be clearer to have two matrix systems: one for hourly wages, and one for salaried wages, both with levels.

 

Auditor Rogers said the White County Communications E911 Director is the only department head getting paid overtime. Her understanding is elected, appointed, and director positions are paid a salary and are not paid overtime. Councilor Crabb said if the position is paid salary, the pay does not change regardless if the person works more hours or fewer hours. Ms. Rogers said this person has made an extra $5,000 on average in overtime since 2007. Council President Carter said she gets called in to do someone else’s job. She is being paid overtime at the Director’s rate, however. Councilor Kramer asked if she was one of the exceptions made when the matrix was originally set up. Councilor Davis asked if the overtime is being paid out of the part-time money. Auditor Rogers said there might be a line item for overtime in that budget, but she will check. Councilor Davis said if the Director is filling in that much for people, she should hire another person. Councilor Annis said another consideration would be to bump up her salary. Councilor Crabb said this really isn’t about the person receiving the overtime, but more how it affects everyone else being paid by the County. Council President Carter will check with the Commissioners on what was agreed to when they hired her.

Auditor Rogers said the Commissioners are supposed to give salary recommendations per State law after July 2nd for her to bring to the Council. She said the approved budget cannot exceed the proposed budget. She is planning to advertise the proposed budget this year. When the budget is put into the Gateway software program (in June), it will show how much the State will cut it.

Councilor Kramer asked if the Council can use fund 152, Commercial Vehicle Excise Tax (CVET) and fund 223 Levy Excess. Auditor Rogers said Levy Excess is for late tax payment penalties and back taxes. Council cannot use it. When the budget order comes in, the Department of Local Government Finance (DLGF) says how much can be put into the general fund. Councilor Kramer said there surely isn’t nearly half a million dollars of late taxes. Auditor Rogers said fund 255 is also labeled Levy Excess. Councilor Kramer said maybe one is a money in/money out fund, and the other one is to hold until State approval to use. Auditor Rogers said she will check.

 

Fund 152 is collected and then dispersed; not one the Council can use.

 

Council President Carter asked County Attorney Loy how much trouble it would be to adjust the Solid Waste district money breakdown which currently breaks down 50% into Solid Waste Reserve and 50% into Solid Waste Operating. Attorney Loy said to check the ordinance and any contractual agreements. The minutes of the meeting when it was adopted would have agreements listed. Council President Carter said it would be nice to adjust it to 60% and 40% in order to help fund the highway department. Councilor Anderson said we would not want to depend on that money in case the landfill is filled up, and the funds are no longer there.

 

Councilor Davis asked for an update on the negative amount in 6th Street Fund. Auditor Rogers said we are still waiting on the State grant reimbursement.

 

A State Board of Accounts representative made a comment at the Auditors Conference saying Counties could transfer funds out of County Economic Development Income Tax (CEDIT) without appropriation approval from the State. Ms. Rogers wondered if the Council knew anything about that. Councilor Anderson, Carter, and Annis said they’ve never had the State approval before.

ADJOURNMENT

There being no further business to bring before the Council, Councilor Anderson made a motion to adjourn. Councilor Clear seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR