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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 17, 2013. The meeting was held at the White County Building, Commissioners’ Conference room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes for the regular meeting held on June 3, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

CREDIT CARDS

White County Auditor, Gayle Rogers, reported that with this claim run she was able to pay out over $21,000 with the new purchase card. By doing this, she eliminated thirty checks from printing and this will save a substantial amount of money over a year’s time. She said that nine cards have been assigned to certain individuals and one generic card will be signed out by department heads on an as needed basis.

HRA FUND

Auditor Rogers said that she needs an ordinance to set up a fund for the balance of the health reimbursement (HRA) money at the end of the year. Funds are also coming in from the NACO prescription card and she would like to keep those in the same fund rather than putting them into the general fund.

Commissioner Heimlich explained that they would like to take the left over HRA money and the prescription card reimbursement into a separate fund to build-up and go self-insured. Attorney Loy will put an ordinance together.

HIGHWAY DEPARTMENT

White County Attorney George Loy announced that the time has expired to turn in bids for the Highway Department. Bids were received from the following:

Heavy Duty Dump Truck

Great Lakes Peterbilt, Portage, IN $ 86,031.00

Kenworth of Indianapolis, Indianapolis, IN $ 81,714.00

Kenworth of Indianapolis, Indianapolis, IN $ 75,761.00

Kenworth of Indianapolis, Indianapolis, IN $ 86,263.00

JX Peterbilt, Indianapolis, IN $ 81,800.00

Wiers International Trucks, Plymouth, IN $ 74,794.74

Truck City of Gary, Gary, IN $ 79,895.00

Front End Loader

West Side Tractor Sales, Lafayette, IN $126,700.00

RPM Machinery, Lafayette, IN $122,800.00

B&W Equipment Co., Inc., Fort Wayne, IN $114,130.00

Commissioner Heimlich asked if there were any bids that were submitted and not opened. No response.

The commissioners announced that they will take the bids under advisement and award at the next meeting on July 1, 2013.

AREA PLAN

Joe Rogers, Area Plan Director, presented Rezoning Petition #1008 requesting to rezone 7 acres from an A-1 (General Agriculture) to an A-2 (Agricultural Industry). The property owners are Smith-Erickson Farms, Inc., and the property is located at 4257 E. 1000 S., Brookston.

This petition was first presented to the APC in November 2012 and June 10, 2013. The APC voted to send this amendment to the commissioners with a favorable recommendation of 7 yes and 2 no with 1 abstention. The petition was approved with conditions. The conditions were approved unanimously.

Mr. Rogers said that the commissioners have 90 days to act on the recommendation. Commissioner Heimlich asked if there was anything that the petitioner would like to present at this time.

Joseph Bumbleburg, Attorney representing Smith-Erickson, said that if the commissioners decide to take this petition under advisement, then he would like to defer his presentation until the last meeting. If the commissioners do intend to make their decision today, then he is prepared to make a presentation.

Commissioner Heimlich asked if there was anyone else that would like to be heard today about the petition request.

John Molitor, Attorney representing Dr. David Krause, requested the commissioners a continuance and an ideally “full-blown” public hearing to be conducted during the evening hours so neighboring landowners can attend and share their views.

Bill Brown, Carroll County Commissioner, requested that the commissioners give real consideration to this petition request. He is concerned with Camp Tecumseh because the watershed for this proposed operation will go right through their recreational water areas. He said that the economic gains that White and Carroll County receives from Camp Tecumseh are tremendous. He asked the commissioners to consider supporting the Camp Tecumseh area and to make sure that it won’t be despoiled by odors and agricultural things in the area.

Director Rogers pointed out that the proposed plan meets every requirement of the zoning ordinance.

Commissioner Heimlich said that whether they act on the rezoning petition today, or at a later meeting, the question isn’t whether or not Camp Tecumseh is a positive influence to the area. He said everyone will agree that Camp Tecumseh is an asset to the area.

Commissioner Burton said that he respects the request to hold the next meeting in the evening for more landowners to attend, but feels that there is adequate representation from both sides attending today and recommends holding the meeting during their regular schedule.

Commissioner Heimlich said that additional evidence may be presented at the next meeting on July 1, 2013.

  • Commissioner Burton made a motion that the hearing on Rezoning Petition #1008 be continued until July 1, 2013, at 8:30 a.m., seconded by Commissioner Diener. Vote: Unanimous

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter Raymond “Butch” Kramer Bruce Clear

Arthur “Art” Anderson Kevin “Casey” Crabb James “Jim” Davis

Jim Annis

E911

Terri Brooks, Director, reported that the phone equipment for the new 911 System should be arriving within the next two weeks. She is very thankful that she hasn’t had any major problems with the current system considering the recent storms.

Terri discussed issues that she is having with training part-time employees. In the past it would take a part-time employee 6-8 weeks to complete the training when they were working 5 days a week. Now, she is only allowed to schedule part-time employees three days a week, which makes the training period last over 6 months.

BUILDING INSPECTOR

Dave Anderson, Inspector, reported that there were 48 permits issued last month, 5 of them were for new houses.

ECONOMIC DEVELOPMENT

Randy Mitchell, President, discussed the successful ground breaking ceremony held for Magnetation and other events that will take place in the up-coming month.

SOIL & WATER

Sharon Watson, Soil & Water, invited everyone to attend their working group session on July 2, 2013, at 9:00 a.m.

TOWN OF REYNOLDS

Commissioner Heimlich reminded the councilman that as part of the economic development agreement with Magnetation, the Town of Reynolds is to provide water and sewer out to the plant. The cost to do this is over $1.3 million and the Town of Reynolds is going to run short on the funds. He said that Rick Hall, Barnes & Thornburg, discussed an agreement where the county can loan the funds to the Town of Reynolds and the Redevelopment Commission for the project and be paid back from the TIFF funds. He said that the funds could be loaned out from the VeraSun Redevelopment fund.

SHERIFF’S DEPARTMENT – EMERGENCY NOTIFICATION SYSTEM

Kathy Gross, ADA Coordinator for Monticello, appeared before the commissioners and council to discuss a committee that has been formed to address the lack of an emergency notification system for Americans with disabilities in our county. The committee was just recently awarded a $3,500 grant to be used specifically to promote an emergency preparedness plan and system.

Over the last 13 months the committee searched for a system that would notify citizens of emergencies, severe weather and other public service announcements that could be targeted by geographic areas. The committee has agreed that the Everbridge Company is the best fit to provide mass notifications to the public in White County.

Chad Steinhauser, Account Executive for Everbridge, made a presentation on how the system will work and benefit our county. The cost of the system is $7,500 per year, contractually for three years.

Mrs. Gross explained that they would like to use the $3,500 grant to pay for promoting and marketing the new system to encourage every citizen in White County to sign-up for the service. Dean Mullens, EMA Director, said that he has applied for a grant that will cover the cost for the first year.

Commissioner Diener said that since this effects so many departments in the county (fire, police, EMA, 911) he agrees that the county should cover the yearly cost.

Mrs. Gross said that she would like to have a commitment from the commissioners and council because there is an expiration date on the grant money and if there is no system put in place, the funds will have to be returned.

Commissioner Heimlich asked the council if they are open to seriously considering this request. Denny Carter, Council President, said that all of the council members have indicated that they would like to move forward with the project. They will deiced on how to pay for the system at a later date.

At this time, the Council adjourned to their meeting.

IDEM

Michael Aylesworth, Director of IDEM’s Northern Regional Office, serves as a liaison with counties and cities in an effort to facilitate contacts and processes for local governments and citizens. Mr. Aylesworth updated the commissioners on the status of the air, land and water pollution in Indiana.

There being no further business to come before the commissioners, their meeting was adjourned.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor