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February 19, 2013

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: Chairman Steve Burton, Drainage Board Member John Heimlich and Drainage Board Member David Diener. Also present were Attorney George W. Loy, Surveyor Bradley E. Ward and Drainage Assistant Mary E. Sterrett.

Also in attendance were:

B. J. Propes-White County Highway Department Jack Pherson

Claude K. Butt Trent Pherson

Larry Musall Phil Hunt

Mike Kyburz-White County Highway Department Wayne Hunt

The February 19, 2013 White County Drainage Board was called to order by Chairman Steve Burton.

The first item on the agenda was to approve the minutes from the February 4, 2013 White County Drainage Board Meeting. Board Member John Heimlich so moved. Board Member David Diener seconded the motion. Motion carried

Next on the agenda-Thomas Hines Drain #545 Maintenance Modification Hearing

Surveyor Ward presented to the Board the following:

l. Back in November it was discussed about doing a maintenance project on the Thomas Hines Drain #545.

2. The maintenance fund in November had approximately six thousand dollars ($6,000.00).

2. The maintenance fund now has seven thousand, sixty-nine dollars and forty cents ($7069.40).

3. Surveyor Ward has estimated approximately twenty thousand dollars ($20,000.00) is needed to do the project on the Thomas Hines Drain #545.

4. The Board set the rate at six dollars ($6.00) an acre with a five dollar ($5.00) minimum for three (3) years then revert back to the current assessment of two dollars ($2.00) an acre with a five dollar ($5.00) minimum.

5. Phil Hunt asked: What was going to be done? Surveyor Ward answered: Dredge the entire ditch from the out let to the end, take some brush off of it and fix any outlets that need to be repaired. Phil Hunt also wanted to know which side the brush would be taken off. Surveyor Ward answered: The brush will be taken off only one side. Surveyor Ward made a guess that the brush would be taken off the east side of the ditch.

6. Larry Musall asked: How the percent was figured on the Hearing letter that was sent. Surveyor Ward explained. Mr. Musall thought there are probably more acres than 875 acres draining into the ditch. Surveyor Ward said he would return to the site to double check the water shed.

7. Claude Butt asked if the bids have been let. Surveyor Ward replied, “No”.

Chairman Burton presented the following:

THE WHITE COUNTY DRAINAGE BOARD HAVING HEARD AND CONSIDERED ALL THE EVIDENCE AND ANY OBJECTION SUBMITTED IN THESE PROCEEDINGS, THE CHAIRMAN WOULD NOW CONSIDER A MOTION FINDING THAT THE CURRENT ESTIMATE OF MAINTAINING THE THOMAS HINES DRAIN #545 IS INSUFFICIENT AND THAT THE ANNUAL ASSESSMENT FOR PERIODIC MAINTENANCE OF SAID DRAIN SHOULD BE INCREASED AS PROPOSED IN THESE PROCEEDING.

BOARD MEMBER HEIMLICH SO MOVED.

BOARD MEMBER DIENER SECONDED THE MOTION.

THE MOTION HAS BEEN MADE AND SECONDED TO RAISE THIS MAINTENANCE TO SIX DOLLARS ($6.00) PER ACRE AND FIVE DOLLARS ($5.00) MINIMUM FOR THREE (3) YEARS. RETURN TO OLD RATE OF TWO DOLLARS ($2.00) PER ACRE AND FIVE DOLLARS ($5.00) MINIMUM. THE WHITE COUNTY DRAINAGE BOARD BY A VOTE OF THREE (3) IN FAVOR AND ZERO (0) OPPOSED NOW HEREBY ADOPTS THE SCHEDULE OF ASSESSMENTS AS ORIGINALLY FILED HEREIN OR AS AMENDED. THE WHITE COUNTY DRAINAGE BOARD ISSUES ITS WRITTEN FINDINGS AND ORDER DECLARING THE PROPOSED MAINTENANCE MODIFICATION SCHEDULE IN THESE PROCEEDINGS ESTABLISHED. A COPY OF WHICH WILL BE MAILED TO ALL OWNERS AFFECTED.

Wayne Hunt asked if the people on the outlet were going to pay too. Surveyor Ward explained that the Thomas Hines Drain has its own maintenance fund and the Church Drain has its own maintenance fund. It would be the Thomas Hines watershed paying for the project because it is not part of the Church Ditch watershed.

Next on the agenda-Surveyor Ward to Discuss the Quincy Myers Shared Drain with Cass County

Surveyor Ward presented to the Board: This drain is over by Burnettsville. Jenny Clark the Cass County Surveyor has contacted Surveyor Ward regarding White County putting White County’s portion of the ditch on a maintenance program. Cass County’s portion is already on maintenance. White County has approximately 240 acres that would be benefited to the Quincy Myers Drain but it is the outlet for Cass County.

Attorney Loy said that it would be a modification of the Quincy Myers watershed to include White County.

Board Member Heimlich stated that a Joint Board will need to be formed.

Chairman Burton told the Surveyor Ward he could proceed with this project.

With nothing further for the White County Drainage Board Chairman Burton adjourned the meeting of February 19, 2013.

COMPLETE DIGITAL MINUTES MAY BE HEARD IN THE SURVEYOR’S OFFICE