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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on August 19, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

HIGHLIGHTS OF JOINT SESSION:

The State sends a monthly check to Emergency 911. Recently they received $34,000. It is based on population, but the State does not consider the influx of summer people. Installation of the new phone system is September 16, 2013. The new company covered the $800 cost of the battery back-up system since it was not in the quote.

There is a $2.5 million grant for the Mid-America Commerce Park. Bid opening for construction. Meeting for bids will be Wednesday, August 21, 2013.

Electronic Pole Books and Touch Screen Voting machines will be used for elections. Absentee ballots will be counted in the Courthouse instead of voting sites. One of the sites the committee would like to use, Brookston School gymnasium, has no internet accessibility. The school does, but the gym does not. Clerk Lantz asked the Commissioners and Council if they could help remedy the situation, or the committee will need to find a different site. The Courthouse offices will no longer be closed on election days. All of the sites are compliant with Americans with Disabilities Act (ADA).

There were no objections at the public hearing for the ADA compliance plan. Specific locations that have complaints should be addressed. Whenever remodeling or new construction occurs, it is necessary to meet ADA requirements.

The first estimates done on the construction to update the Courthouse Plaza came in at $300,000. It appears to be more in the neighborhood of $140,000. It will be a savings to have the City and County employees remove trees and concrete.

There will be a separate meeting with the Redevelopment Commission to sign loan agreements for Water and Sewer for the Magnetation Pellet Company. Approximately $1.1 million will be loaned to Economic Development, which will be paid back through Tax Incremental Finance (TIF).

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Davis made a motion to accept the July 15, 2013 minutes. Councilor Anderson seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

 

AMOUNT FROM TO

White County Highway $11,400.00 4-402-1-16 4-404-1-22

Drag Operators PERF

 

Councilor Annis made a motion to approve the above transfer. Councilor Crabb seconded the motion. Vote: Unanimous

White County Health Department

$24,289.67 175 1

Bio Terrorism General Fund

 

Councilor Crabb made a motion to approve the above transfer. Councilor Annis seconded the motion. Vote: Unanimous

WHITE COUNTY CLERK

White County Clerk Paula Lantz asked to supplement the salaries of four employees. Three of them she believes are in the wrong matrix level. She would appropriate $2,600 out of 4-D money, because of the work they do with that area, and appropriate $4,900 out of the Clerk’s Perpetuation Fund. Councilor Annis asked if she could use the 4-D money for one person’s entire salary. Not enough money is generated into the fund. Councilor Anderson said other offices also had employees in the wrong level, but they do not have other funds to draw from. It would not be fair to other offices to supplement wages in one office and not others, even though it is legal. The 4-D money is used for anything dealing with 4-D, not just wages. He understood it was not the Clerk’s fault or any other office holder, because they were uninformed about the matrix, but that is being straightened out with the 2014 budget.

Election Clerk Mary Reid will be moving to Chicago, and Lisa Princell started training for that position. Ms. Reid has agreed to stay on and train her for at least a couple of weeks. Auditor Rogers said it would be best to wait and see how long she trains to know exactly how much to appropriate, after first transferring funds where possible. Councilor Annis said this is the kind of circumstance that would qualify to come from 4-D and Perpetuation Funds. Ms. Princell has been paid at part-time wages. Clerk Lantz would like to start her at $27,883 (the middle of the 2013 matrix level 3).

Councilor Clear made a motion to start Ms. Princell at $27,883. Councilor Kramer seconded the motion. Vote: Unanimous

 

To be State compliant, Clerk Lantz has prepared a budget for the Perpetuation Fund to be included in the 2014 budget adoption. This will allow her to spend from this fund, and if more is needed, it will be appropriated. This budget does not come out of taxes, so it does not have to be advertised. The line item for salary & wages is for part-time.

 

UPDATED MATRIX

Auditor Rogers passed out an updated matrix based on budget hearing adjustments. The last column shows the base pay with raise and additional adjustments for each employee. It does not include longevity or holiday pay, etc.

In the updating process Auditor Rogers realized how out of place Deputy Bill Heiny’s wages were. When she goes to conferences, she hears from others, including State workers, that Mr. Heiny is the best in the State for what he does. When instructions are sent out to Auditors’ offices by email, he will reply that following the instructions will cause problems and suggests what would probably work better. Then new instructions are issued across the State based on his information. He even corrects programmers. Ms. Rogers said as she was comparing the updated figures of people with similar jobs or workloads, she realized it was leaving her Department behind. She does not understand why those who work for the Courts or the prosecutors make what they do. According to the County Attorney only the Prosecutor and the Prosecutor assistant are part of the Courts. Councilor Clear does not want to go outside the matrix, but the top of level one would be acceptable for Mr. Heiny. The others in her office were adjusted to put them more in line. Other names highlighted were adjusted because past years had to be updated on the matrix before doing 2014, and it put wages of some people in the wrong pay level. Columns for 2008 and 2009 were hidden and not updated in the past. The Council was in favor of the changes and updates.

 

President Carter said he spoke to Sheriff Shafer and Chief Deputy AJ Alletto about coming up with a plan to better compensate Sheriff’s Deputies. They believe the longevity schedule would be the best way to make them happy, so the longer they stay, the more they make. The Council can still make adjustments until the second reading is voted on next month. Another issue is there is no compensation for the dog trainer. The Department pays for the dog’s food, veterinarian bills, and the trainer is also paid overtime for taking care of the dog . . . even on his days off and holidays.

 

The Council will also vote on all of the non-binding budgets in September. Everyone can view them on Gateway in advance to help it go quicker at the Council meeting.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Davis made a motion to adjourn. Councilor Annis seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR