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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on September 16, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

HIGHLIGHTS OF JOINT SESSION:

The new Emergency 911 phone system will be installed this week; switch over will be in October.

Today is graduation day for the first Advancing Manufacturing class. There will be an interview fair for these students at the Indiana University Health White Memorial Hospital on Wednesday, September 18th.

The Magnetation project is on schedule.

Road 900 and Girtz Road are finished.

The Commissioners are trying to decide how much work should or should not be added to the Constitution Plaza plans. The planters around the Courthouse are in need of repair or will be in need of repair when the shrubs are pulled out. The goal for now is to get the underground work done this fall, and be ready to move forward in the spring.

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Crabb noted the misspelling of “Gutwein” on July 30, page one, under Health Department and also under Solid Waste.

Councilor Clear made a motion to accept the Budget Hearing Minutes from July 29, 30 and August 1, 2013 minutes with the noted corrections. Councilor Kramer seconded the motion. Vote: Unanimous

Councilor Kramer said the third paragraph under Highlights of Joint Session, the word “Poll” is misspelled.

Councilor Clear made a motion to accept the August 19, 2013 minutes with the correction. Councilor Kramer seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

 

WHITE COUNTY HIGHWAY DEPARTMENT

Road Equipment Repairs $ 43,000.00 $ 43,000.00

Insurance & Benefits $ 182,000.00 $ 182,000.00

Total $ 225,000.00 $ 225,000.00

 

White County Highway Department Director BJ Propes said only $70,000 was budgeted for liability insurance because the contract was not made with the insurance company until well after budget time. It could not be encumbered because it was after the first of the year. He had warned the Council this request would happen eventually because the Commissioners were shopping for a better rate.

Director Propes said he will have approximately $69,000 left over from his appropriation for 900 North, he could use toward another project, if the Council had no objections. Auditor Rogers said the $69,000 would have to go back to the fund it came from first. The Council said they would be in favor of using the extra money toward another project.

REQUESTED ALLOWED

WHITE COUNTY PROBATION DEPARTMENT

From Juvenile Probation

 

Out of School Suspension $ 2,000.00 $ 2,000.00

Total $ 2,000.00 $ 2,000.00

 

Councilor Davis made a motion to appropriate $225,000 from Motor Vehicle Highway Fund for the Highway Department request, and $2,000 from Juvenile Probation for the Probation Department request. Councilor Clear seconded the motion. Vote: Unanimous

 

Auditor Rogers said the Prosecutor transferred money from one Title IV-D fund to another Title IV-D fund to cover taxes and PERF for one of the employees. He forgot to figure that when he asked for the appropriation before.

 

WHITE COUNTY SHERIFF DEPUTY MATRIX

Council President Carter said all the deputies make the same base pay regardless of how many years they have served. The only difference is the longevity pay. Councilor Anderson said a past White County Sheriff was making over $100,000 a year with food included. Council President Carter said the Sheriff is supposed to be making 60% of the Prosecutor’s salary, which has not been happening. Sheriff Shafer said he and Chief Deputy Alletto were caught off guard when Council President Carter informed them the Council wanted to come up with a higher pay scale for the Deputies. Sheriff Shafer and Chief Deputy Alletto came up with a matrix they thought would make everyone happy.

The Sheriff does not get the $240 cell phone allowance the deputies get, because his phone is completely covered through the Department. The $240 allowance is for Deputies to maintain their personal phones. Councilor Kramer said the phones were restructured in 2003, because it was too much trouble to track usage and/or use vouchers. The County Attorney helped come up with a plan. Auditor Rogers said you can purchase a prepaid phone for that amount. There are three people who are provided with phones; the Sheriff, the Jail Commander, and the IT Officer. When asked if he ever uses his personal phone, Sheriff Shafer said only if his Department phone is on the charger when he needs it, which is not very often. Councilor Anderson said the Sheriff should get the allowance for his personal phone as well.

The jail staff pay scale will not change. The $69,887.76 total adjustment would be above the 2.5% raise. Also add the additional $240 for the Sheriff’s personal phone. It is a time and grade raise at one year, three years, ten years, and fifteen years. Sheriff Shafer was very appreciative, and said he will pass on to the Deputies that it was the Council that approached him about making a better pay structure for them. He said it shows the Council’s gratitude for their service and dedication to the Department.

Chief Deputy Alletto said the new cameras will be installed September 23, 2013.

Councilor Anderson made a motion to add the additional funding to the 2014 budget for the new Sheriff’s Deputies matrix, and a $240.00 allowance for the Sheriff’s personal phone. Councilor Clear seconded the motion. Vote: Unanimous

 

Auditor Rogers mentioned the way the Deputies were previously set up with the same base pay except for longevity, is the way the Department Heads were just changed to be like last year at budget time. They are now all the same base pay except for longevity, regardless of work load and responsibility. Council President Carter said it may not have been the right thing to do. Councilor Anderson agreed. Auditor Rogers said she would like to work on the matrix and include the Court People and Department Heads and add levels. She said Judge Mrzlack agrees the Court Employees should be on the matrix. After tweaking it, she will present it to the Council. That will at least be a start, and they will have something better to work with. She said it is getting closer to having all the County employees included.

 

AREA PLAN / BUILDING DEPARTMENT

White County Area Plan Director Joe Rogers said he is hoping to fill the Building Department Secretarial position and the Building Inspector this week. He may re-advertise the Inspector position since there were not a lot of resumes. He would like to hire the Inspector at the low end of level one. That position also includes a truck and phone. Councilors were favorable that he continues to move forward.

An ordinance has been sent to the State to blend the two offices.

 

BUDGET HEARING

Upon the second reading Councilor Anderson made a motion to approve the White County 2014 Budget. Councilor Annis seconded the motion. Vote: Unanimous

 

NON-BINDING BUDGETS

Councilor Anderson made a motion to approve the non-binding budgets for all of the White County Libraries, Schools, Townships, Towns, and City. Councilor Annis seconded the motion. Vote: Unanimous

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Clear seconded the motion. Vote: Unanimous

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB   RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR