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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on October 21, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

HIGHLIGHTS OF JOINT SESSION:

Emergency 911 Director Terri Brooks said they are still working out bugs with the new phone system. The volume on the headsets is too low for the caller to hear clearly. Councilor Anderson said the 911 Department does not have the technology to see the location of emergency personnel. Director Brooks said the technology is available, but White County does not have it.

Environmental Officer Jimmy Reynolds said there were only twenty-five complaints received in September.

Five people have been interviewed from the eleven résumés received for the Building Inspector. For the applicants Mr. Joe Rogers and/or the Commissioners are interested in, the salary is a problem. Commissioner Dave Diener said these people see the salary being offered is thousands less than the previous Director made so it’s not as attractive. The position is also one that creates friction with people (some of whom are friends or acquaintances), because you have to tell them to change things. They are trying a 30-day contract with one applicant on an as-needed basis to see how it works out for both the County and the person.

White County Council on Aging Director Gale Spry said the department receives $500 a month for advertising signs on the Council on Aging van. Money that has been sequestered since July is going to cause a problem with providing meals. Unless money becomes available, they will not be able to prepare meals.

Commissioner John Heimlich was pleased to share with the Council that Apex said the Health plan will have no change. The renewal will be the same at no additional cost. This was in part because the loss ratio was good and the County’s employee participation in the wellness program was excellent too. Council President Carter suggested a letter be sent to the employees thanking them for their participation in the wellness program and as a result there will be no increase in their health care premiums.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the September 16, 2013 minutes. Councilor Clear seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White Circuit Court $10,000.00 1-4-1-3 1-4-1-15

Bailiff Guardian Ad Litem

1-4-3-4 1-4-3-1

Dues Travel

1-4-3-4 1-4-3-5

Dues Copier

 

Councilor Crabb made a motion to approve the above transfers. Councilor Anderson seconded the motion. Vote: Unanimous

White County Sheriff’s Department

$2,000.00 1-15-1-15 1-15-1-17

Reception Jail Overtime

$3,000.00 1-15-3-9 1-15-3-6

Physician Laundry

 

Councilor Anderson made a motion to approve the above transfers. Councilor Clear seconded the motion. Vote: Unanimous

White County Highway Department

$69,582.44 59-1000-4-2 59-1000-4-4

SWOF CR900N SWOF Hwy Rd Work

 

Councilor Anderson made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

White County Soil & Water Department

$200.00 1-28-3-2 1-28-4-2

Copier Maintenance Computer Components

Councilor Anderson made a motion to approve the above transfers. Councilor Clear seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY SUPERIOR COURT

Pauper Attorney Fees $ 110,000.00 $ 110,000.00

Total $ 110,000.00 $ 110,000.00

 

Councilor Davis made a motion to appropriate the above request from the General Fund. Councilor Anderson seconded the motion. Vote: Unanimous

WHITE COUNTY CORONER’S OFFICE

Disaster Equipment $ 500.00 $ 500.00

Autopsy Fees $ 15,000.00 $ 15,000.00

Total $ 15,500.00 $ 15,500.00

 

Councilor Kramer said autopsies cost $1,600 per autopsy which is extremely more than they used to be.

Councilor Annis made a motion to appropriate the above request from the General Fund. Councilor Anderson seconded the motion. Vote: Unanimous

 

WHITE COUNTY AUDITOR

Financial Software $ 142,000.00 $ 142,000.00

Total $ 142,000.00 $ 142,000.00

Auditor Rogers said of the three companies that gave quotes, Software Solutions was the one that can generate the reports needed for Council. They can also track credit card payments that Commissioners would like, convert from DOS to Web-based program, and capture three years of history. Plus it includes lifetime updates. The $13,000 maintenance fee is lower than the other companies’ and lower than the current fee. County IT Director Eric Storm also wanted the web-based program that is hosted by the company not the County. Auditor Rogers will see about possibly locking in the maintenance fee for multiple years.

Councilor Davis made a motion to appropriate the above request from the General Fund. Councilor Anderson seconded the motion. Vote: Unanimous

 

WHITE COUNTY ENVIRONMENTAL DEPARTMENT

Replace Truck $ 24,999.00 $ 24,999.00

Total $ 24,999.00 $ 24,999.00

 

Environmental Officer Jimmy Reynolds said the price of the new truck is $27,345. Auditor Rogers said she thinks that is the price before the trade in. There are funds available, if more is needed.

Councilor Anderson made a motion to appropriate the above request from the Solid Waste. Councilor Kramer seconded the motion. Vote: Unanimous

 

PROSECUTOR

Bob Guy thanked the Council for giving the Sheriff’s Deputies a new matrix that increases everyone’s pay according to their years and experience. He has approached the City to do the same for the police. There are new deputies making close to the same amount as the Assistant Chief who has been there twenty years.

Prosecutor Guy gave another heads up that more money may be needed later for pauper fees. A trial has been postponed to next year so the unused additional appropriation he asked for will go back into the fund it came from. Council President Carter asked if the funds could be sequestered or encumbered. Mr. Guy has hired two psychiatrists who charge $400 per hour. One said he will give the County a discount. Prosecutor Guy said the department just paid $1600 in travel costs for an expert from Indianapolis.

REPLACE TAX LOCK BOX SYSTEM

Treasurer Jill Guingrich would like to replace the lockbox system for property taxes that are currently mailed out of town. She would like to purchase a Digital Remittance Processing & Electronic Deposit Solution machine for the Treasurer’s office. This would allow all payments to be processed in house and immediate deposits made electronically. Lockbox fees would be eliminated. If the Council is favorable, she will ask for an additional appropriation of $10,000 for the machine. There might be an additional cost for a bigger Post Office box. There is an annual software & maintenance fee of $1295. All mailed payments and bank payments will go through the machine. People will still be able to make payments at banks if they choose. Councilor Davis suggested getting a locked-in maintenance price for multiple years. Council encouraged her to advertise the request.

 

BUILDING DEPARTMENT COLLECTIONS

Area Plan/Building Department Director Joe Rogers requested there be $200 petty cash kept in the Building Department for building & location permit fees. When people try to pay with a large bill, they are sent to another office for change or to a bank. Auditor Rogers said he must have Council approval to have cash in the office.

Councilor Clear asked why credit cards are not accepted. Auditor Rogers said she has been researching credit card/debit card machines, and she said there is a way to use them and the 3% fee is charged to the customer (the County) for the convenience.

Councilor Kramer made a motion to allow the Building Department to have petty cash in the office and for Auditor Rogers to continue her pursuit of credit card machines for County offices. Councilor Anderson seconded the motion. Vote: Unanimous

 

WHITE COUNTY ECONOMIC DEVELOPMENT COMMISSION COUNTY FUNDS

Auditor Rogers asked the Council to sign a resolution stating the amount of money the County gives to the White County Economic Development Commission each year. She wanted something in writing so everyone is on the same page and it gives her back up for the State Board of Accounts. Secretary Nydegger said a resolution would take a motion and a vote.

Councilor Clear made a motion to adopt Resolution #2013-10-21-01 to give the White County Economic Development Commission $197,000 (out of County Economic Development Income Tax) after January 1, 2014. Councilor Kramer seconded the motion.

Vote: Unanimous

TAX ABATEMENT AMENDMENT FOR JORDAN MANUFACTURING

President Carter said Jordan Manufacturing has an amendment to change their tax abatement for new equipment to $4.7 million instead of the original $4.2 million. Secretary Nydegger said owner Dave Jordan has been working with White County Assessor Lisa Downey and the State Department of Local Government Finance on getting this amendment done.

Councilor Davis made a motion to approve the amended tax abatement for Jordan Manufacturing. Councilor Annis seconded the motion. Vote: Unanimous

WHITE COUNTY TREASURER JUDGMENTS

Treasurer Guingrich presented a letter of authorization for Thomson Reuters to print tax bills the Council President is to sign.

Treasurer Guingrich said there are a lot of judgments and collections with problems on personal property. They have not been collected on in several years, and she has sent the past ten years’ worth to collection. The Treasurer’s office and Assessor’s office have been working together to research and collect on these. They have been able to collect $12,000, but she believes they have collected about all they can. Treasurer Guingrich would like support from the Council to eliminate the rest of the 2008 judgments (that are for 2005 personal property taxes). Some of the problems are the Treasurer’s information does not go back ten years, there has been duplicate billing in the past, there were State required parcel number changes that added to the confusion, the amounts are not clear as to what they are for, in the past returned mail was filed in a box and no effort made to resend, judgments were simply written in a book and left alone, there is an entire year missing from the computer taxing system. Auditor Rogers pointed out most of these are for mobile homes in trailer parks where the owners change frequently and it’s hard to track down who may have owned it several years ago. Even though taxpayers are ultimately responsible, Treasurer Guingrich feels like, in this situation, the Treasurer’s office has to accept some fault. Councilor Anderson asked if she can give some figures and approximately how many people this would include. Councilor Clear said she should also ask the County Attorney.

The collection service they are using is American Financial. They do not charge the County for their services, but make a percentage on the amount they collect. Judgments drop off after ten years. The State is requiring more information on personal property to make it more accurate for the future.

 

FUNDING EDUCATION

Auditor Rogers said Bill Borne of Kosmos Services LLC will be here on Monday, October 28, at 2:00 to discuss County funds and how they can or cannot be used. It’s just to educate anyone interested. She invited the Councilors.

Council President Carter asked if Auditor Rogers could generate a report showing additional appropriations that have been spent and what funds they are spent from. Councilor Annis said it would be nice to get it monthly. Auditor Rogers thought she could do that.

Councilor Kramer asked why there is still $30,000 in escrow for the Lakeview Home that was sold. Auditor Rogers said she is trying to find out where she is allowed to put that money.

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR