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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 7, 2013. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference room beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers and the Commissioners’ Secretary, Donya Tirpak. Attorney Loy was absent.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on August 19, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

ENVIRONMENTAL OFFICER

Jim Reynolds, Environmental Officer, proposed to replace the 2003 Ford F150 truck because of the age, mileage, and the repairs that are needed at this time. Mr. Raines presented three quotes from local businesses and also a state bid that the sheriff’s department used. Mr. Raines didn’t have a preference on where to purchase the vehicle.

Bids were received from the following:

Fletcher Chrysler Dodge Jeep Ram, Franklin, IN (State Bid) $22,952

2014 Ram CrewSpecial Service 4x4, 5.7L V8 Options extra $ 3,986

Trade-In - None

Gutwein Motor Co. Inc., Monon, IN $25,500

2013 F150 SuperCab STX 4x4 with a tonneau cover

Trade-In $ 5,000

Hubbard GM Center, Monticello, IN $27,345

2014 Chevrolet Silverado Truck/2 Year/24,000 mile maint.

Drive Train Warranty 5 years/100,000

Trade-In $ 5,000

Bartlett Ford, Brookston, IN $25,708

2013 Ford F150 STX 4x4 Extended Cab

Trade-In $ 5,250

Commissioner Diener asked Mr. Reynolds to find out about the drive train warranty on the other vehicles. At this time, the commissioners decided to take the bids under advisement until the next meeting.

ENGINEERING CONTRACT AMENDMENT AND EDA FUND AVAILABILITY UPDATE

Shawn Cain, K-IRPC Grant Administrator, presented “Amendment No. 3 to Owner-Engineer Agreement” for the Wolcott Corridor project.

The amendment made modification to terms and conditions of the agreement as follows:

Paragraph 4.02 of the agreement is revised by adding item E to read as follows:

E. The Owner, EDA, the Comptroller General of the United States, the Inspector General of the Department of Commerce, or any of their duly authorized representatives, shall have access to any documents, books, papers, and records of the Engineer (which are directly pertinent to a specific grant program) for the purpose of making an audit, examination, excerpts, and transcriptions. The Engineer shall maintain all required records for at least three years after the Owner makes final payment and all pending matters are closed.

Commissioner Heimlich said that this amendment is for the contract with American Structurepoint, Inc. This amendment puts language in the agreement that EDA will have access to all the engineer’s records for auditing purposes.

  • Commissioner Burton made a motion to amend the existing contract with American Structurepoint, Inc., with Amendment No. 3 to Owner-Engineer Agreement to allow for EDA to audit the engineer’s records, seconded by Commissioner Diener. Vote: Unanimous

HIGHWAY DEPARTMENT

BJ Propes, Highway Superintendent, reported that they are going to put the next, and final, coat on 800 east.

Mr. Propes discussed removing all of the trees at the new recycle location. He has also called and is still waiting on a response from Mann Concrete and Reith Riley to do the concrete work for widening the entrance to the lot. He will discuss grades for the lot with Randall Miller.

AUDITOR

White County Auditor, Gayle Rogers, asked the commissioners if they would like to do the Commissioners’ Tax sale live or online. The commissioners’ agreed that they would like to do it online. She also asked where the minimum bid is going to be set. It does need to be at least $40 to cover the advertising cost.

The commissioners would like to talk this over with the attorney and discuss at the next meeting.

2014 SCHEDULE FOR HOLIDAY, CLAIMS, MEETINGS & PAYROLL

White County Auditor, Gayle Rogers, presented the 2014 schedules for the county’s holidays, claims, meetings, and payroll.

  • Commissioner Diener made a motion to approve the 2014 schedule for the holidays, claims, commissioners’ and council meetings, and payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

 

PAYROLL SCHEDULE

FOR 2014

Pay

(261 working days in 2014)

Period

Dates Worked

Turn in:

To be paid on:

Monday

1

Dec 23 to Jan 5

Mon Jan 6,2014

20-Jan

2

Jan 6 to Jan 19

Jan 20th

3-Feb

3

Jan 20 to Feb 2

Mon Feb 3th

17-Feb

4

Feb 2 to Feb 16

Feb 17th

3-Mar

5

Feb 16 to Mar 2

Mon Mar 3rd

17-Mar

6

Mar 3 to Mar 16

Mon Mar 17th

31-Mar

7

Mar 17 to Mar 30

Mon Mar 31st

14-Apr

8

Mar 31 to Apr 13

Mon Apr 14th

28-Apr

9

Apr 14 to Apr 27

Mon Apr 28th

12-May

10

Apr 28 to May 11

Mon May 12th

26-May

11

May 12 to May 25

May 26th

9-Jun

12

May 26 to Jun 8

Mon Jun 9th

23-Jun

13

Jun 9 to Jun 22

Mon Jun 23rd

7-Jul

14

Jun 23 to Jul 6

Mon Jul 7th

21-Jul

15

Jul 7 to Jul 20

Mon Jul 21st

4-Aug

16

Jul 21 to Aug 3

Mon Aug 4th

18-Aug

17

Aug 4 to Aug 17

Mon Aug 18th

1-Sep

18

Aug 18 to Aug 31

Sept 1st

15-Sep

19

Sep 1 to Sep 14

Mon Sep 15th

29-Sep

20

Sep 15 Sep 28

Mon Sep 29th

13-Oct

21

Sep 29 to Oct 12

Oct 13th

27-Oct

22

Oct 13 to Oct 26

Mon Oct 27th

10-Nov

23

Oct 27 to Nov 9

Tue Nov 10th

24-Nov

24

Nov 10 to Nov 23

Mon Nov 24th

8-Dec

25

Nov 24 to Dec 7

Mon Dec 8th

22-Dec

26

Dec 8 to Dec 21

Mon Dec 22nd

5-Jan

27

Dec 22 to Jan 4

Mon Jan 5 ,2015

19-Jan

HOLIDAYS 2014

Wed Jan 1st

NEW YEAR'S DAY

Mon Jan 20th

MARTIN LUTHER KING, JR DAY

Mon Feb 17th

PRESIDENTS DAY

Fri Apr 18th

GOOD FRIDAY

Mon May 26th

MEMORIAL DAY

Fri July 4th

INDEPENDENCE DAY

Mon Sept 1st

LABOR DAY

Mon Oct 13th

COLUMBUS DAY

Tues Nov 11th

VETERANS DAY

Thurs & Fri Nov 27th & 28th

THANKSGIVING

Wed, Thurs & Fri Dec 24th, 25th & 26th

CHRISTMAS

2014 CLAIMS

CLAIMS DUE:

TO BE PAID ON:

Jan 6th

Jan 21st

Jan 21st

Feb 3rd

Feb 3rd

Feb 18th

Feb 18th

Mar 3rd

Mar 3rd

Mar 17th

Mar 17th

Apr 7th

Apr 7th

Apr 21st

Apr 21st

May 5th

May 5th

May 19th

May 19th

Jun 2nd

Jun 2nd

Jun 16th

Jun 16th

Jul 7th

Jul 7th

Jul 21st

Jul 21st

Aug 4th

Aug 4th

Aug 18th

Aug 18th

Sep 2nd

Sep 2nd

Sep 15th

Sep 15th

Oct 6th

Oct 6th

Oct 20th

Oct 20th

Nov 3rd

Nov 3rd

Nov 17th

Nov 17th

Dec 1st

Dec 1st

Dec 15th

Dec 15th

Dec 29th

COMMISSIONERS ONLY

COMMISSIONERS & COUNCIL

 

 

 

 

 

 

 

 

Jan 6th

Jan 21st

Feb 3rd

Feb 18th

Mar 3rd

Mar 17th

Apr 7th

Apr 21st

May 5th

May 19th

Jun 2nd

Jun 16th

Jul 7th

Jul 21st

Aug 4th

Aug 18th

Sep 2nd

Sep 15th

Oct 6th

Oct 20th

Nov 3rd

Nov 17th

Dec 1st

Dec 15th

 

 

 

WHITE COUNTY BOARD OF HEALTH – APPOINTMENT

Commissioner Heimlich announced that James Kinnard has resigned from the White County Board of Health. The board has recommended Edward Gutwein to fill his term.

  • Commissioner Diener made a motion to appoint Edward Gutwein to the White County Board of Health effective October 7, 2013, and ending December 31, 2016, seconded by Commissioner Burton. Vote: Unanimous

EMERGENCY MANAGEMENT ADVISORY COUNCIL BOARD – APPOINTMENT

Commissioner Heimlich said that Rose Brady has submitted her resignation to the Emergency Management Advisory Council Board.

  • Commissioner Burton made a motion to appoint Nick Hendress, Reynolds, to the Emergency Management Advisory Council Board to fill the unexpired term of Rose Brady effective immediately and expiring on December 31, 2016, seconded by Commissioner Diener. Vote: Unanimous

COMMON CONSTRUCTION WAGE BOARD – REYNOLDS PROJECT

Commissioner Heimlich said that appointments are needed to the Common Construction Wage Board for the water and sewer project in Reynolds. The county is the awarding agency since we will be letting the bid. Two appointments are needed from the awarding agency and one appointment is needed from the legislative body.

  • Commissioner Heimlich made a motion to appoint David Diener as the commissioners’ appointment to the Common Construction Wage Board for the Reynolds project, seconded by Commissioner Burton. Vote: 2 Yes 0 No 1 Abstain (Diener)

  • Commissioner Diener made a motion to appoint Greg Vogel, SR., and Sid Holderly as the two tax payer’s to the Common Construction Wage Board for the Reynolds project, seconded by Commissioner Burton. Vote: Unanimous

FINANCIAL SOFTWARE – AUDITOR

White County Auditor, Gayle Rogers, said that a committee consisting of the Treasurer, Jill Guingrich; Human Resources Clerk, Leah Hull; Treasurer’s First Deputy, Jennifer Armstrong; and IT Director, Eric Storm demoed three financial software companies. She said that she did speak with Attorney Loy and he did say that she didn’t have to formally bid this out if the purchase amount is under $150,000. Auditor Rogers made the recommendation to purchase the software from Software Solutions.

Auditor Rogers said that quotes were received from Harris, Low Associates and Software Solutions.

Low Associates

Total Software License, Services $ 85,004

Annual Maintenance Fee $ 21,429

Software Solutions

Total Software License, Services $141,575

Annual Maintenance Fee $ 13,774

Harris

Total Software License, Services $ 50,320

Annual Maintenance Fee $ 3,222

  • Commissioner Burton made a motion to recommend the purchase of Software Solutions to the County Council, seconded by Commissioner Diener. Vote: Unanimous

NIPSCO UPDATE

Commissioner Heimlich said that a conference call was held with NIPSCO representatives and they were going to discuss alternate routes. A continuation of the hearing will be held at the October 21st Commissioners’ meeting. At that time, Heimlich is hoping that they will present some alternate routes.

 

There being no further business to come before the commissioners, their meeting was adjourned.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor