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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 21, 2013. The meeting was held at the White County Building, 2nd floor, Commissioners’ conference room beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Secretary Donya Tirpak.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on October 8, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

NEW TRUCK – ENVIRONMENTAL OFFICER

Commissioner Diener made the recommendation to purchase the truck from Bartlett’s Ford or Hubbard’s. He said Hubbard’s vehicle is a 2014 and comes with a 5-year/100,000 mile drive train warranty plus a 2-year/24,000 maintenance package. Bartlett’s vehicle is a 2013 and it comes with a 5-year/60,000 mile drive train warranty.

The only two bids for 2014 vehicles was from the state bid, Fletcher Chrysler Dodge Jeep Ram, with a price of $26,938, and Hubbard’s GM Center with a price of $27,345. The commissioners pointed out that the local bid from Hubbard’s comes with the 5-year/100,000 mile drive train warranty plus a 2 year/24,000 maintenance package. The state bid doesn’t offer this in their package.

Commissioner Burton said that this will be paid out of the landfill funds. A decision on the trade-in will be determined at a later time.

  • Commissioner Diener made a motion to accept the bid from Hubbard’s GM Center for the 2014 Chevrolet Silverado for $27,345, seconded by Commissioner Burton. Vote: Unanimous

VACATED ROAD REQUEST - NIPSCO

Commissioner Heimlich announced that the continuation of the road vacation hearing is now open.

Ron Allen, Real Estate Department for NIPSCO, presented to the commissioners a survey showing an alternative proposed route. In addition to the new proposed road that they are offering, the survey also showed how they will utilize the area for the sub-station.

Ron Allen and Dirk Fleck voiced their concerns and objections at the last hearing held on September 3, and after reviewing the new proposed alternative route they were very satisfied.

Commissioner Diener said that NIPSCO intends to have the county build the road, according to their specifications, and then they will reimburse the county for the expense.

Dana Brad said that they would like to have everything staked out in the proper path by the end of November. Attorney Loy said that they, NIPSCO, will need to coordinate the engineering for the road.

Commissioner Heimlich said that the new road will be constructed prior to June 1, 2014.

  • Commissioner Diener made a motion to vacate the county road per NIPSCO’s request pursuant to our agreement with them for construction of a new roadway around their sub-station before June 1, 2014, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Area Plan Director, Joe Rogers, said that they currently have a request for an initiation of a taxi cab service in White County. He said that this is something that isn’t covered under the zoning ordinance and asked if there are licensing requirements in place by the commissioners; or if this is something that they would like to put in place before he moves forward with this request.

County Attorney George Loy said that currently there are no licensing requirements from the commissioners for the county but the City of Monticello does have licensing requirements for the city limits.

Commissioner Diener said that he doesn’t think that they want to start licensing businesses.

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter Raymond “Butch” Kramer Bruce Clear

Arthur “Art” Anderson Kevin “Casey” Crabb James “Jim” Davis

Jim Annis

E-911

Terri Brooks, Director, reported that the new phone system is in and they are still working through some issues. Terri discussed the issues briefly.

Terri reported that there’s a lot more to the Everbridge Notification System than what she expected. She said that Dean and Roberta from EMA are going to be a very big part in getting the system up and running.

Terri said that another dispatcher has resigned and she is currently taking applications for her replacement.

ENVIRONMENTAL OFFICER

Jim Reynolds, Officer, presented the Environmental Report for October 2013.

  • Received 25 complaints on various issues.
  • Filed a lien on one property for clean-up.
  • Made 10 landfill inspections and 2 inspections at Advanced Disposal.
  • Took lake samples. Results were good and on file at his office.
  • Received 19 calls on septic issues and issued 4 permits.
  • Attended an Emergency Vehicle Operation course.

BUILDING DEPARTMENT

Joe Rogers presented a summary of building permits that have been issued so far this year. For September there were twenty-eight permits issued and for October they have issued twenty-two.

COUNCIL ON AGING

Gale Spry, Director, presented her quarterly report for July 1 thru September 30.

Mrs. Spry said that she has two businesses (Monticello Healthcare and Alliance Bank) that are advertising on their vehicles and they receive $580 a month for this. She reported that the 2012 audit has been given to the commissioners and a copy is available in the Auditor’s office.

Mrs. Spry said that the sequester dollars that have been held up since July are still on hold. This money affects the people who do their meal program the most. If the money doesn’t get released soon, she said that they might not be serving lunches five days a week.

Mrs. Spry introduced Juanita Ohman as her Physical Manager who has been working with Council on Aging for the past 18 years.

2014 HEALTH INSURANCE

Commissioner Heimlich announced that Apex has reported that our health renewal for 2014 has come in unchanged; same plan and same price as this year. This was due to the loss ratio being good this year and the participation by the employees in the wellness program.

Councilman Carter recommended sending out a memo to all employees letting them know about the good news and thanking them for their participation in the wellness program.

At this time, the Council members were adjourned to their meeting.

COMMISSIONERS’ TAX SALE

White County Auditor, Gayle Rogers, asked the commissioners to set a minimum for the commissioners’ tax sale. She said that it needs to be at least $40 to cover the advertising expense.

Commissioner Heimlich asked the Auditor to send out letters to the towns to see if there are any properties that they would be interested in.

  • Commissioner Diener made a motion to set a minimum sale price of $50.00 on the commissioners’ tax sale properties, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Burton made a motion to adopt Resolution 13-10-21-01 establishing the intent to conduct a commissioners’ sale to sell tax sale certificates for properties that are severely delinquent in payment of property taxes, seconded by Commissioner Diener. Vote: Unanimous

RESOLUTION 13-10-21-01

 

A RESOLUTION ESTABLISHING THE INTENT TO CONDUCT A COMMISSIONERS’ SALE TO SELL TAX SALE CERTIFICATES FOR PROPERTIES THAT ARE SEVERELY DELINQUENT IN PAYMENT OF PROPERTY TAXES.

WHEREAS, there are several properties in White County that are severely delinquent in the payment of property taxes, having been offered for tax sales and which received no bids equal to or in excess of minimum sale price. The parcel numbers of those properties being attached to this resolution as “Exhibit A”, and

WHEREAS, there is an assessed value associated with these properties for taxation purposes, but no taxes are being collected, therefore causing a lower than expected tax distribution to those taxing units and taxing districts within which the properties are located, and

WHEREAS, the White County Commissioners desire to have these properties back on the tax rolls with taxes being collected, and

WHEREAS, IC 6-1.1-24-6, et seq. allows for the County Commissioner to acquire a lien on those delinquent properties and receive issuance of the tax sale certificates for those properties, without taking title to the properties, therefore limiting the liability and cost normally associated with taking title,

NOW, THEREFORE, BE IT RESOLVED by the White County Board of Commissioners that the County Executive shall acquire liens and receive tax sale certificates of the properties listed on Exhibit A that are severely delinquent and sell said certificates at a properly advertised Commissioner Tax Certificate sale.

 

GOVERNMENT FIX ASSET SERVICES

Commissioners’ Secretary, Donya Tirpak, presented a contract from Government Fixed Asset Services to assist with the Governmental Accounting Standards Board Statement (GASBY) No. 34 for 2014. The cost will be $2,950.

  • Commissioner Burton made a motion to approve the contract from Government fixed Asset Services for $2,950 as presented, seconded by Commissioner Diener. Vote: Unanimous

HOLIDAY SCHEDULE FOR HIGHWAY DEPT.

BJ Propes, Superintendent, presented the following holiday schedule for 2014 for the Highway Dept.

January 1 New Year’s Day

January 20 Martin Luther King, Jr. Day

February 11 Lincoln’s Birthday

February 17 President’s Day

April 18 Good Friday

May 26 Memorial Day

July 4 Independence Day

September 1 Labor Day

October 115 Columbus Day

November 11 Veteran’s Day

November 27, 28 Thanksgiving Day

December 24, 25, & 26 Christmas Day

After a short discussion, the commissioners decided to take away February 11, Lincoln’s Birthday.

  • Commissioner Diener made a motion to approve the revised Holiday Schedule for the Highway Department, seconded by Commissioner Burton. Vote: Unanimous

ASSESSOR – VEHICLE

White County Assessor, Lisa Downey, stated that she is required by state statute to go out and inspect/take measurements on every commercial, new construction permit that is issued by the Building Department. She said that she has always used her personal vehicle for making these inspections, but it recently broke down. She now has it fixed, but if the vehicle should break down again, she does not plan on replacing it to make the inspections. She asked if there was a county vehicle that she could use to do the inspections.

Mrs. Downey explained that with the previous Assessors, this was a service that they contracted out for $10,000.

The commissioners said that they would take this under advisement.

There being no further business to come before the board, their meeting was adjourned.

 

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor