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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, November 4, 2013. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference room beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers and the White County Attorney George Loy.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the regular meeting held on September 3, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

NACO MEMBERSHIP

  • Commissioner Burton made a motion to renew the county’s membership to NACO for 2014, seconded by Commissioner Diener. Vote: Unanimous

TLRSD BOARD

  • Commissioner Burton made a motion to accept the letter of resignation from Chas Triplett on the Twin Lakes Regional Sewer Board, seconded by Commissioner Diener. Vote: Unanimous

AREA PLAN

Joe Rogers, Director, said that he has two issues with the new GIS.

His first issue is having 911 addresses that come from the 911’s data base not being consistent with the addresses in the Assessor’s office. He asked permission to have WTH, the company that maintains the county’s 911 mapping for the 911 department, share our data with 39 Degrees North, the company that maintains the county’s GIS.

  • Commissioner Diener made a motion to give WTH authority to release our 911 information to 39 Degrees North, seconded by Commissioner Burton. Vote: Unanimous

Mr. Rogers discussed his second issue is that there are 189 parcels that don’t have zonings. He does not have the manpower to update the system and requested permission to hire a part-time person.

Commissioner Diener explained that Mr. Rogers did update all the zonings before the transition of 39 Degrees North taking over the GIS. Unfortunately, Manatron did not send the updated information and there is now a gap between both company’s technology. He recommended the county “bite the bullet” and hire a part-time employee to come in and update the 189 parcels.

  • Commissioner Diener made a motion to allow the Area Plan department to hire a part-time person to update parcels for the GIS system, seconded by Commissioner Burton. Vote: Unanimous

INMATE HEALTHCARE CONTRACT

White County Sheriff Pat Shafer asked approval to continue the services of Correctional Healthcare Companies as the inmate healthcare provider for 2014. They have provided healthcare services to the jail over the past seven years.

  • Commissioner Burton made a motion to renew the inmate healthcare contract with Correctional Healthcare Companies for 2014, seconded by Commissioner Diener. Vote: Unanimous

WAVING FEES

White County Auditor, Gayle Rogers, discussed a law that was changed back in July 1, 2012, for anyone combining parcels. The law now states that all documentation submitted for combining parcels must be recorded. She said that most of the time people are combining parcels because they are required to do so by Area Plan.

Commissioner Diener explained that whenever this is done, it is more often a benefit to the county rather than the taxpayer.

Auditor Rogers said that the taxpayer will now be burdened with a $12 recorders fee and requested that the fee be waived.

  • Commissioner Burton made a motion to waive the recording fee when combining properties as required by the new law, seconded by Commissioner Diener. Vote: Unanimous

HUSTON ELECTRIC

Dennis Lane, Account Executive, gave a presentation on energy efficiency. He spoke about the double rebate program that is available. The commissioners gave Mr. Lane permission to get with the maintenance supervisor to take an inventory and put a proposal together.

ACCEPT QUOTES AND SUBMITTALS FOR THE REYNOLDS MAG PELLET WATER & SEWER PROJECT

White County Attorney George Loy announced that the time has expired for the submittal of bids and submittals.

Rick Miller, Engineer with GRW, explained that the quotes are being collected for a generator, switch and sewage pumps for the Mag Pellet project outside of Reynolds.

Three bids were received from the following:

Cummins Crosspoint, LLC, Indianapolis, IN $55,500.00 Generator & Switch

Buckeye Power Sales, Fort Wayne, IN $62,918.00 Generator & Switch

BPC Pump and Equipment Company, Inc. Indianapolis, IN $28,216.00 Pumping Equipment

Mr. Miller said that he will review the quotes to make sure they meet specifications.

  • Commissioner Diener made a motion to approve acceptance of the low quotes from Cummins Crosspoint, LLC for the generator and switch for $55,500 and BPC Pump and Equipment for the pumping equipment for $28,216, pending the approval of Rick Miller from GRW, seconded by Commissioner Burton. Vote: Unanimous

VETERAN’S MEMORIAL FUND

Tom Hildebrand, Veteran’s Service Officer, discussed a veteran’s memorial wall that he would like to have built in the constitution plaza. He estimated that the wall could cost $6,000. He said that donations are starting to come in and he doesn’t feel comfortable handling the money in his office. He asked permission to set up a fund with the county to keep track of the money.

Commissioner Diener suggested that he contact the American Legion or Amvets to watch over the funds instead of running it through county government.

BRENNECO FIRE PROTECTION

Commissioner Diener said that in September the commissioners authorized Brenneco Fire Protection to install a fire suppression system for the IT Room, but as of today this project hasn’t been started and it is of emergency.

  • Commissioner Diener made a motion to engage Brenneco Fire Protection to install a Novec 1230 clean agent system in the IT Room of the courthouse, seconded by Commissioner Burton. Vote: Unanimous

Commissioner Burton said that he would like to see the IT Room at the jail done as well.

  • Commissioner Burton made a motion to engage Brenneco Fire Protection to install a fire suppression system in the IT Room at the jail, seconded by Commissioner Diener. Vote: Unanimous

BENEFIT INSURANCE RENEWAL

Toni Stinson, Account Manager with Apex Benefits, presented the 2014 benefit renewal package for the county.

The basic life and AD&D benefit package is a flat $20,000 for each employee paid by the county. Since the premium is in its second year rate guarantee, $739/monthly or $8,870 annually, it was not sent out to market.

The vision plan is currently with Vision Service Plan and it’s also in its second year rate guarantee.

Premium rates for the 2014 vision benefit are as follows:

Employee Only $ 7.18/monthly

Employee + Spouse $12.08/monthly

Employee + Child(ren) $12.34/monthly

Family $19.89/monthly

The dental renewal has been put out for market and Toni does not have a price from our current carrier, Standard Insurance, at this time. A quote has been received from Anthem, which came in at a 46% premium increase. She said that they will continue to market for this and hopes to have more to present by next week.

On the medical benefit plan, Toni explained that in 2011/2012 the county was with PHP. Switching over to Anthem in 2013 offered county employees the same HRA contribution and less of a deductable, but employees had to pay more out-of-pocket expense. For 2014 Anthem is offering the exact same plan with the same rates.

Toni did say that they did put the medical out for market and three carriers (PBA Heritage Consultants, Fidelity Assurance Co., National Union Fire Ins. Co.) declined to quote because they couldn’t come close to Anthem’s rates.

Medical benefits for employees for 2014 will be:

Coinsurance (In/Out) 100%/70%

Single Deductible (In/Out) $2,500/$ 5,000

Family Deductible (In/Out) $5,000/$10,000

Single Out-of-Pocket Maximum (In/Out) $3,500/$10,000

Family Out-of-Pocket Maximum (In/Out) $7,000/$20,000

Preventative Care Co-Pay (In-Network Only) Covered in Full

Office Visit Co-Pay (PCP/SCP) Ded + Coins

Retail Prescription Drugs Ded then

$10/$30/$60/25% with $200 max

Premium rates for 2014 are as follows:

Employee $ 578.03/monthly

Family $1,531.77/monthly

Toni gave a short discussion on fully insured vs. self-funding cost analysis.

  • Commissioner Burton made a motion to accept the Anthem renewal proposal for the 2014 medical insurance program, seconded by Commissioner Diener. Vote: Unanimous

  • Commissioner Diener made a motion to leave the HRA ($1,500 /single and $3,000/family) and the wellness discount incentive the same as last year, seconded by Commissioner Burton. Vote: Unanimous

6TH STREET CHANGE ORDERS

Craig Shroyer, Project Representative for American Structurepoint, presented three change orders for the 6th Street project.

The first one was for $6,497.52 for line removal on Phase 2. The lane had to be moved over 3’ and they didn’t want to have conflicting markings on the road. This work was done in August. The second change order is for $2,239.65 for using cement instead of lime for stabilization of the soils. The third change order was for $41,050 for putting up a 450’ temporary barrier wall. This was needed because there was more than a 2’ elevation drop between the two roads.

  • Commissioner Diener made a motion to approve the three change orders (1, 3, & 4) for contract R-33077 as presented for 6th Street, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the commissioners, their meeting was adjourned.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor