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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, November 18, 2013. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the special meeting held on August 21, 2013, the regular meeting held on September 16, 2013, and the regular meeting held on October 21, 2013, seconded by Commissioner Heimlich. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Heimlich. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Heimlich. Vote: Unanimous

RECYCLE

  • Commissioner Diener made a motion to approve the 2014 Holiday Schedule for the Recycling Department as presented, seconded by Commissioner Burton. Vote: Unanimous

January 1 New Years Day

January 20 Martin Luther King, Jr. Day

February 17 President’s Day

April 18 Good Friday

May 26 Memorial Day

July 4 Independence Day

September 1 Labor Day

October 13 Columbus Day

November 11 Veterans Day

November 27 & 28 Thanksgiving Day

December 24, 25, & 26 Christmas Day

AREA PLAN

Area Plan Director Joe Rogers presented amendment to the zoning ordinance #36 to Chapter 10: Sign Standards. These amendments were advertised and presented to APC during a public hearing on November 12, 2013. At that time, the APC voted to recommend this amendment to the commissioners by a vote of 8 yes and 0 no.

Mr. Rogers said that the primary function of the amendments is to address signage for the upcoming Mid America Commerce Park (Wolcott Corridor). In the “secondary changes” of the ordinance he cleaned-up the language on state permitting requirements and how it relates to the county ordinance and government signs; as well as, requesting authority to remove disposable signs without notification to the owners.

 

 

 

 

 

 

AMENDMENT

TO THE ZONING ORDINANCE OF

WHITE COUNTY

STATE OF INDIANA

ORDINANCE NO.

WHEREAS, the White County Area Plan Commission has initiated and prepared this ordinance to amend the White County Zoning Ordinance pursuant to IC 36-7-4-602 (c) and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on November 12, 2013, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana at least 10 days prior as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinance to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC 36-7-4-603 before acting on this ordinance;

WHEREAS, thee legislative body recognizes that the ordinance is required for the reasons summarized below;

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:

AMENDING CHAPTER 10: Sign Standards

· Establishing standards for signs in I-3 zoning districts and for the US Hwy 24 area near the planned Mid America Commerce Park (Wolcott Corridor)

1. Subsection 10.7.4 – Restricts permanent and non-permanent signs in I-3 zoning districts;

2. Table 10.2 – Adds criteria for wall signs in an I-3 district;

3. Subsection10.9.1 – Prohibits billboards in an I-3 district and along the US Hwy 24 Industrial Park area.

4. Subsection 10.9.2 – Prohibits off-premise signs along US Hwy 24 in the Industrial Park area.

Secondary Changes:

Language clarification added/changed to Subsection 10.9.3 – State permitting requirements & Subsection 10.12.7 – Government Signs; Subsection 10.5.2 – Removal of signs; extends authority for removal of disposable and yard signs without notification.

  • Commissioner Diener made a motion to approve the amendments, as presented Ordinance No. 13-11-08-02, to Chapter 10: Sign Standards, seconded by Commissioner Heimlich. Vote: Unanimous

AWARD BIDS FOR THE REYNOLDS WATER & SEWER PROJECT

Commissioner Heimlich announced that on November 4 bids were opened and accepted for the long lead items for the Reynolds water and sewer project. He said that Rick Miller, Project Manager with GRW, has reviewed the bids and made the following recommendations:

For the purchase of the pumps and pump controls:

BBC Pump and Equipment, Inc., Indianapolis, IN $28,216.00

For the purchase of the standby generator and ATS:

Buckeye Power Sales, Fort Wayne, IN $62,918.00

Mr. Heimlich said that Cummins Crosspoint. LLC was the low bidder ($55,500.00) but they did not meet the requirements of the Request for Proposal by not including submittals as requested.

  • Commissioner Diener made a motion to award the bids to BBC Pump and Equipment, Inc., for the pumps and pump controls for $28,216.00 and Buckeye Power Sales for the generator and ATS for $62,918.00, seconded by Commissioner Heimlich. Vote: Unanimous

DENTAL INSURNCE RENEWAL

Commissioner Heimlich said that Delta Dental has submitted a two year guarantee proposal for a dental plan that is exactly the same policy and price as the old one. Auditor Rogers said that Delta’s dental network includes the county’s local dentist; whereas, the current one does not.

Human Resource Director, Leah Hull, and Apex made the recommendation to the commissioners to award the dental insurance policy to Delta Dental. Commissioner Diener asked if the dental insurance is like the optical policy where it is strictly paid by the employee and they do have the option to accept/deny the policy. Auditor Rogers said yes.

  • Commissioner Diener made a motion to accept Delta Dental as the dental provider for 2014, seconded by Commissioner Heimlich. Vote: Unanimous

HEALTH REIMBURSEMENT FUND

Commissioner Heimlich presented an ordinance establishing the Health Reimbursement Fund. He said that the money left over each year from the health reimbursement account will be put into a fund that will eventually be used to self-fund county insurance. The reimbursement funds that the county receives from NACO, for the prescription cards, will also be deposited into this fund.

  • Commissioner Diener made a motion to suspend the rules in order to act on the proposed ordinance on the first reading, seconded by Commissioner Heimlich. Vote: Unanimous

  • Commissioner Diener made a motion to adopt Ordinance No. 13-11-18-01, Establishing Health Reimbursement Account Fund, seconded by Commissioner Heimlich. Vote: Unanimous

 

ORDINANCE NO. 13-11-18-01

ORDIANCE ESTABLISHING HEALTH

REIMBURSEMENT ACCOUNT FUND

BE IT HEREBY ORDAINED, by the White County Board of Commissioners as follows:

Section 1: That there is hereby established the “Health Reimbursement Account Fund.” Said Fund shall be a non-reverting account to be used to pay White County’s portion of all insurance premiums, and its share of county employees’ deductibles, owed under the White County Employee Health Insurance Plan.

Section 2: There shall be transferred to said account the sum of $314,944.49 from the County’s non-reverting “Certified Shares-County Portion,” Account #1110.

Section 3: All rebates or reimbursements received by the County from the National Association of Counties (“NACo”) shall also be deposited into said account.

Section 4: All non-expended funds remaining in said account at the end of each calendar year shall be retained in said account and shall not revert to the White County General Fund

Section 5: That this Ordinance shall be in full force and effect from and after its passage and adoption.

 

HIGHWAY DEPARTMENT

Permission was given to purchase a new copier, Xerox 7120, from Copiers Plus for $4,600.

BRENNECO FIRE PROTECTION

Commissioner Diener said that two proposals were submitted for the fire suppression system. The system for the courthouse IT room is $28,600 and the IT room at the jail (911) is $27,550. There are some things that need to be done to the IT Room in the courthouse before they can put the fire suppression system in.

Commissioner Diener felt that they could hold off on signing the proposals until they get prices from the contractors for the additional work.

CITY TIFF DISTRICT

White County Attorney George Loy said that the City of Monticello created the City TIFF District in 1989 and expanded it in 2007. Now the would like to expand the City TIFF District again and a resolution will need to be adopted by the county. He will prepare this and present it at a later date.

At this time, White County Council member Kramer called the council members to order in joint session with the commissioners. Council members present were:

Raymond “Butch” Kramer Bruce Clear Jim Annis

Arthur “Art” Anderson James “Jim” Davis

Councilman absent: President Denny Carter and Councilman Crabb.

ENVRIONMENTAL OFFICER

Environmental Officer Jim Reynolds presented the Environmental Report for November 2013.

Received nineteen complaints on various issues.

Made 7 landfill inspections.

Received 7 calls on septic issues and issued 3 permits.

Attended classes for domestic violence, state mandates, and active shooter.

BUILDING DEPARTMENT

Interim Director, Joe Rogers, reported that they issued 8 permits for new dwellings, 1 permit for a manufactured home and 2 permits for commercial buildings.

SUPREME COURT

Commissioner Heimlich informed the council that effective January 1, 2014, there is a new administrative rule that we must have a new security plan in place for the courthouse. A committee must be appointed and they will be required to come-up with twenty-two different plans.

There being no further business to come before the joint meeting, the council adjoined to their meeting.

There being no further business to come before the board, their meeting was adjourned.

 

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor