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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, December 2, 2013. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the regular meeting on November 4, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to allow and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Diener made a motion to allow and pay the claims for insurance as presented, seconded by Commissioner Burton. Vote: Unanimous

COUNTY FARM LEASE

White County Attorney George Loy announced that the time has expired for the submission of bids for the 76.5 Acre County Farm Lease. This will be for a two-year lease.

Four bids were received from the following:

Koty Lear, Wolcott, IN $24,000.00

Ronald & Craig Byroad $15,876.00

SS Carlson Farms, LLC, $23,512.00

D.K. Lachmund Farms, Inc., Reynolds, IN $20,100.00

  • Commissioner Burton made a motion to accept the high bid for $24,000 from Koty Lear to lease the county farm for two years, seconded by Commissioner Diener. Vote: Unanimous

COUNTY HIGHWAY BIDS

White County Attorney George Loy announced that the time has expired for the submission of the 2014 County Highway Bids.

 

ITEM 1: UNLEADED GASOLINE

1. City Fuel & Heating, Inc., Monticello, IN Bid Bond

2. Co-Alliance, Avon, IN Bid Bond

ITEM 2: DIESEL FUEL #1, #2, & PREMIUM

1. City Fuel & Heating, Inc., Monticello, IN Bid Bond

2. Good Oil Co. Inc., Winamac, IN Bid Bond

3. Co-Alliance, Avon, IN Bid Bond

ITEM 3: TIRES & TUBES

1. Pomp’s Tire, Monticello, IN Cashier’s Check

ITEM 4: CRUSHED LIMESTONE

1. Hanson Material Service, Monon, IN Bid Bond

2. U.S. Aggregates, Monon, IN Bid Bond

ITEM 5. ROAD GRAVEL, CEMENT GRAVEL & ICE SAND

1. Segal’s Delta Trucking, Inc., Reynolds, IN Cashier’s Check

2. Purdy Materials, Lafayette, IN No Bond

ITEM 6. A.E. GRADES IF BITUMINOUS MATERIALS

1. Asphalt Materials, Inc., Indianapolis, IN Bid Bond

2. Bit-Mat Products of Indiana, Inc., Ashley, IN Bid Bond

ITEM 7. COLD MIX PATCHING MATERIAL

1. Central Paving, Inc., Logansport, IN Bid Bond

2. Rieth-Riley Construction Co., Inc., Lafayette, IN Bid Bond

3. Milestone Contractors, Lafayette, IN Bid Bond

ITEM 8. BITUMINOUS COATED PAVING MATERIAL

1. Rieth-Riley Construction Co., Inc., Lafayette, IN Bid Bond

2. Central Paving, Inc., Logansport, IN Bid Bond

3. Milestone Contractors, Lafayette, IN Bid Bond

4. E & B Paving, Inc., Rochester, IN Bid Bond

ITEM 9. RENTAL OF EQUIPMENT

1. Milestone Contractors, Lafayette, IN Bid Bond

2. Central Paving, Inc., Logansport, IN Bid Bond

Commissioner Heimlich said that the bids will be taken under advisement for review and awarded at the next meeting.

WHITE COUNTY SCHOOL SAFETY COMMISSION

Twin Lakes School Superintendent Tom Fletcher appeared before the commissioners with a proposal to form a White County School Safety Commission for all of the schools in White County.

Mr. Fletcher said a County School Safety Commission will have representatives (Police, Prosecutor’s Office, schools, etc.) get together on a regular basis to review the safety plans of the schools and bring together ways to make them safer. He said that the state has now made money available for this program. The grants available will help with purchasing the technology equipment or even help with the cost of hiring a school safety officer.

Commissioner Diener commented that every school has their own policies and procedures and asked if the purpose of this was to standardize the safety programs or an attempt to try to receive grant money to be used individually in the system.

Mr. Fletcher said that this is a wonderful attempt to bring people together throughout the county to make our schools safer. He said that the grant money will be a matching grant, which will be difficult for the schools, but the schools will be a happier place with everyone working together.

Mr. Fletcher presented a sample resolution that the county will need to adopt if they are in favor of the commission. He offered to meet with Attorney Loy and Attorney Million to draft a resolution for White County so it could be available at the next meeting. After that is done, they will determine the membership and then start with an organizational meeting to review responsibilities, meeting dates, receive School Safety Plans, etc.

The commissioners were in favor of Mr. Fletcher getting together with the county attorney to put a resolution together for this committee.

CONSIDERATION - GARMONG CONSTRUCTION MANAGEMENT SERVICES AGREEMENT

White County Attorney George Loy presented a revised agreement along with two work orders from Garmong. Project Work Order No. 1 will be for the White County Highway Garage Development and Project Work Order No. 2 is for the demolition and site remediation of the former White County Memorial Hospital property.

Commissioner Heimlich said that these work orders are on an hourly basis, no fee committed until the work is done.

  • Commissioner Diener made a motion to approve the Construction Management Services Master Agreement with Garmong Construction Services and also Work Order No. 1 for the Highway Department and Work Order No. 2 for the former White County Memorial Hospital property, seconded by Commissioner Burton. Vote: Unanimous

CONSIDERATION - ACCEPTANCE OF TITLE TO FORMER WCMH PROPERTY

White County Attorney Loy said that the county has been in negotiations with the current owner, Charles Wallace, of the former White County Memorial Hospital property. He said that the current title is under a not-for-profit organization where Mr. Wallace is the president. Mr. Wallace has agreed to reconvey the property back to the county at no cost. The county is aware that there are environmental issues to be addressed.

Mr. Loy said that he has prepared the deed and he has received the corporate resolutions necessary for the transfer and he is now waiting for paperwork from Mr. Wallace.

  • Commissioner Burton made a motion to accept the deed to the old hospital property, seconded by Commissioner Diener. Vote: Unanimous

CONSIDERATION - RENEWAL OF GARMONG’S CONSULTING CONTRACT

Commissioner Heimlich presented a renewal of the Garmong’s consulting contract. He said that a couple of items were eliminated from the original contract to mitigate conflict of interest.

  • Commissioner Diener made a motion to approve the amendments to the original Garmong Consulting Contract that eliminates the conflict of interest, seconded by Commissioner Burton. Vote: Unanimous

CONSIDERATION – RESOLUTION ASSIGNING JURISDICTION OVER PROPOSED MONTICELLO TIF DISTRICT EXPANSION AREA

Attorney Loy said that the original TIF (tax increment financing) District for the City of Monticello was initially created in 1999. At that time, the initial boundary was outside the city limits so the commissioners consented to relinquish jurisdiction, the portion outside the city limits, to the Monticello Redevelopment Commission. In 2007, the TIF District was expanded again and the same procedures took place.

Mr. Loy said that the city would like to expand the boundary once more and presented a resolution. A short discussion was held on the boundary locations.

Commissioner Burton said that he has a problem “giving” this TIF District to the city. He asked if the city is going to assume responsibility to support any new business or are they going to come back to the county. Attorney Loy said that the city will use the TIF funds to support new businesses.

Commissioner Heimlich said that the city will have to provide water and sewer, which means they will have to annex it eventually.

Commissioner Diener said that he feels it is important that the City of Monticello has the ability to control the growth, whether it’s within the city or outside the city limits, for what they desire is economic development growth.

Commissioner Heimlich asked the Area Plan Director, Joe Rogers, for his input.

Area Plan Director, Joe Rogers, said that he’d thought that the establishment of the boundary line hasn’t been agreed upon yet. He said that there are still conversations/questions about the area along Hanawalt Road and two sub-divisions. Mr. Rogers also wanted to point out that the comprehensive plan makes it clear that residential areas should be consolidated; nested together. He said that he doesn’t understand why the city would move industrial applications into an area that is already mostly developed residential.

Attorney Loy recommended tabling the approval for now. He said that there is plenty of time for this to be discussed at a later date, but there are a lot of things that have to be accomplished by March 1.

Commissioner Heimlich said that they will table this discussion until they get some clarification on the boundaries.

GIS EXCHANGE AGREEMENT

Commissioner Diener presented an agreement from the Indiana Office of Technology requesting White County to share GIS information with the state. Many of the counties are participating in the program and we will receive funds for the information. Attorney Loy will look over the agreement.

GIS ADDRESSING & ROAD NAMES

Area Plan Director, Joe Rogers, said that when they took the mapping information from WTH and incorporated it into the 39 Degrees North information, they were hoping that it would update the addressing and road names on the GIS site. Now he has received word from 39 DN that there are discrepancies in configuration and they are asking if they should reconfigure data or establish a program that will allow the information to exist on three different data layers. He felt that he isn’t the person that should be making these decisions because these are IT issues.

Commissioner Burton said that since Mr. Rogers knows the end product and how it needs to function, he felt that he needs to be the person in charge to make sure that it gets done. Commissioner Diener felt that it wouldn’t be fair to put the IT Director into the middle of this problem since Mr. Rogers knows exactly how he wants the end product to be.

Permission was given to Mr. Rogers to make the final decisions on getting the addressing and road names updated on the GIS with 39 Degrees North.

RECYCLE

Recycling Director Dawn Girard requested permission to remove $11,423.55 from the Northwest Indiana Solid Waste District grant fund into the solid waste operating budget fund. She said that she has a forklift and a bailer that are currently being repaired and the cost will be $6,000. Whatever money is left over at the end of the year will go back in to the solid waste operating fund.

  • Commissioner Diener made a motion to allow $11,423.55 in grant funds from the Northwest Indiana Solid Waste District be deposited into the solid waste operating budget for 2013, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, the commissioners adjourned their meeting.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor