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October 21, 2002 Tape #020

 

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana with Board Members Ronald A. Schmierer, O. D. “Bud” Ferguson and John C. Heimlich, Attorney George W. Loy, Surveyor Dennis W. Sterrett, and Secretary Romana Kiser in attendance.

 

Also attending were CTE Engineer L. Todd Frauhiger and Charles Mellon.

 

Chairman Schmierer called the meeting to order to set rates for Maintenance Modification on the M. F. Smith Br. #1 Drain in Honey Creek and Union Townships, White County, Indiana.

 

Chairman Schmierer stated statistics on the drain. The current maintenance rate is $3.00 per acre, there are 183.13 benefited acres and it takes in $536.68 maintenance per year. The drain is in debt $7,878.57. The Board referred to their information packet and discussed why the drain is in debt. Surveyor Sterrett stated that there was Reconstruction done in 1998. Board Member Ferguson stated that Dalton’s spraying it in 1999 and again in 2001. Chairman Schmierer said Howe Excavating had claims in March and April 1998 for repairing tile outlets found after dredging. He said he thought he would repair them when he did the reconstruction. Another claim was for sewer jet service on the Clerget property.

 

Board Member Ferguson asked for location of the drain. Chairman Schmierer explained that it is on County Road 300 East in the area of the Clerget farm. Board Member Heimlich asked about a claim for hauling and leveling in March of 1999. Chairman Schmierer explained that dirt was taken from a project on the Joseph Kellenburger Drain out of County Road 300 East and put it on the M. F. Smith Br. #1 Ditch because it hadn’t ever been leveled out.

 

Surveyor Sterrett stated that most of the assessments are small acreages. Gutwein and Rideout have the most acreage, 55 acres and 58 acres, benefited on the M. F. Smith Br. #1 Drain. Board Member Heimlich asked if any of the parcels were lots. There are no lots. Cosgray’s and Schwanke’s new houses up on CR 375 are on the assessment. Hatter has 12 acres and Clerget has 13 acres.

 

Chairman Schmierer said even if we raise it to $10.00 an acre it will take 4 years to get out of debt. If raised to $9.00 an acre it would take 5 years if you didn’t do any more work on it and it will need sprayed again in the meantime so it would take six years. Board Member Heimlich said the landowners should have one more year to pay on the reconstruction.

 

Chairman Schmierer reminded Surveyor Sterrett that he needs to contact the Shideler Spray Service to come back to Kenny Nogle’s to spray the ditch that has been missed by the spray crew. (It is the Hick Branch of F. M. Coonrod). Surveyor Sterrett stated he thought he had it on the spray list but apparently didn’t get the right ditch. Chairman Schmierer said the ditch is north of his (Nogle’s) house and it has thorn trees coming up on it again where we cleaned it two years ago.

 

Board Member Heimlich made a motion to set the rate for Maintenance Modification on the M. F. Smith Br. #1 Drain at $10.00 an acre. Board Member Ferguson seconded the motion. The motion carried unanimously.

 

Board Member Ferguson made a motion to approve the minutes of the last meeting. Board Member seconded the motion. The motion carried unanimously.

 

There were five sealed quotes submitted for the maintenance project on the Hollingsworth Drain in West Point Township. The project is for the dredging of 5, 345 feet. The ditch is located south of Tri-County School. The estimated cost of the project was approximately $8,000.00. Attorney Loy opened the sealed quotes as follows: Mattocks and Sons $4,980.00, Gutwein Bulldozing and Excavating $4,400.00, County Line Tiling and Excavating $3,207.00, Howe Excavating $4,950.00 and Segal's Delta Trucking $5,500.00.

 

Board Member Heimlich made a motion to accept County Line Tiling and Excavating’s low bid of $3,207.00 for the maintenance project on the Hollingsworth Drain. Board Member Ferguson seconded the motion. The motion carried unanimously.

 

Engineer Frauhiger discussed drainage plans for Longbriar Addition Part #2. He stated, “It is a four lot subdivision and we have had two property owners come in with drainage complaints about the area that’s proposed to be subdivided. I’ll read the letter that we got from Jim (Milligan) and then make a recommendation that we require him to go through a full submittal. You can look at the drawing as I read it.” Chairman Schmierer said that it is in Liberty Township, Engineer Frauhiger said, “It is at County Road 775 and Longbriar Court, there’s an existing Subdivision that basically goes around. Here’s the proposed land here. The people who have been in have complained about water standing in this area (pointed out on drawing), and then there’s an open ditch down at the south end of the property that a property owner over here has filled in and put a fourteen inch tile in that goes down in to the river. He (Milligan) says that Lot 17 drains to the northwest corner of the lot to an existing eight inch tile. Tile can be used as an outlet if further drainage is needed. There’s natural swale through Lots 18, 19 and 20 which carries a little runoff from County Road 775 to a small open ditch to the south side of Lot 20, which is this open ditch down here (indicated in drawing). An easement is provided for this swale. So, apparently (he’s) saying there is an easement to get down to the lake. There is an existing fourteen inch tile from an open ditch to Lake Shafer; this tile will control the rate of discharge from the surface water runoff. The open ditch is dry most of the year and can be used for storm water detention if needed. The owner is requesting that no new drainage structures be required. This is the only thing that was submitted. There are no calculations, no precondition runoff calculations, no detention calculations.”

 

Chairman Schmierer recommended that no variance be given for Longbriar Addition Part 2. Engineer Frauhiger stated that was his recommendation. He said, “We will get back in touch with Mr. Milligan and explain that we need some calculations and we need the full submittal made.” Attorney Loy said, “If there is going to an easement over somebody else’s property, we need that, too.”

 

Board Member Ferguson asked, “Have you been out to look at Hubbard’s (car dealership) since he put the first bunch of gravel on it? (a lot to the west of the car dealership) The other day he put some fine stuff on it then rolled it. He’s got it higher, probably a foot higher than John Deere.” Engineer Frauhiger speculates he is getting ready to pave it.

 

Chairman Schmierer stated, “I talked to John Blount that works out there and John said ‘oh, he put drainage underneath all that before he put it down; and I said ‘but he doesn’t have a drainage permit and they have notified him and he has to have a drainage permit’. John said ‘but he put tile under there to drain all of that’ and I sad ‘he has to have a drainage plan’. I said he (Hubbard) got a letter on it. John said he (Hubbard) has been out of town for two weeks.

 

Engineer Frauhiger stated, “There was a letter issued. It is a cease and desist letter, cease all construction until a drainage plan is submitted.” Surveyor Sterrett stated, “They have not picked up the letter yet (sent certified 10/7/02).” Engineer Frauhiger said, “I would suspect that we would hear something fairly quickly because the letter states that the Drainage Board has the authority within fifteen days of the date of this letter to issue fines.” The Board and Attorney Loy agreed that Surveyor Sterrett should go out and talk with Mr. Hubbard and take a copy of the letter with him.

 

Board Member Heimlich reported on the Monon Ditch project. He stated, “We think it is close to a go, we get the permits…we should know next month.” Chairman Schmierer asked when they would send out the estimated assessed values. Board Member Heimlich said it wouldn’t be too long after the permits are issued.

 

Chairman Schmierer adjourned the meeting.