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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, January 21, 2014. The meeting was held at the White County Building, 2nd floor Commissioners Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes for the regular meeting held on January 10, 2014, as presented, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented for January 21, 2014, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

ASSESSOR – HEARING SUPPORT SERVICES

  • Commissioner Diener made a motion to approve the 2014 Hearing Support Services Agreement with Assessment Analytics, Inc., as presented, seconded by Commissioner Burton. Vote: Unanimous

MEADOW LAKE WIND – PHASE 5 BOND

Commissioner Burton said that he was contacted by representatives of Horizon Wind to pull out Bond #0109817 for Phase 5 and send a letter to Berkley Insurance Company saying that Meadow Lake Wind has met the obligations pursuant to the Road Agreement. He said that there wasn’t any reason to renew the bond at this time because Phase 5 hasn’t even been started.

Commissioner Heimlich said that if they start Phase 5 up again, they will have to start the agreements over because the time has expired.

Commissioner Burton said that he would like to send a letter to Berkley Insurance authorizing to cancel Bond #0109817 for Phase 5 if it is okay with the White County Attorney. Attorney Loy said that he will take a look at the letter and the bond.

AREA PLAN

Area Plan Director, Joe Rogers, said that he received confirmation from DNR that the Flood Plain Ordinance was accepted. Letters have been sent out to all the municipalities. The Flood Plain maps are updated on the FEMA site and he has requested 39 Degrees North to download the updated maps to the county’s web site.

AREA PLAN – AMENDMENT

Area Plan Director, Joe Rogers, presented Amendment to Zoning Ordinance #37 to the commissioners for consideration. The amendment impacts Chapters 2, 4, 8, 9, Chapter 14: Definitions, Appendix A: Official Schedule of Uses, Appendix B: Bulk Use Standards in the I-3 Zoning District.

This petition to amend the ordinance was presented to the Area Plan Commission during a public hearing on January 13, 2014. At that time, the APC voted to recommend this amendment to the Commissioners by a vote of 8 Yes and 0 No. This amendment is necessary to establish the following in an I-3 zoning district and for the US Hwy 24 area near the planned Mid America Commerce Park (Wolcott Corridor):

Districts, Boundaries & Standards

Specific Use Requirements & Performance Standards

Use Classification

Parking & Loading Standards

Landscaping Standards

Definitions

Official Schedule of Uses

Bulk Use Standards

  • Commissioner Diener made a motion to accept Amendment to Zoning Ordinance #37 (Ordinance No. 14-01-21-01) as presented, seconded by Commissioner Burton. Vote: Unanimous

 

AMENDMENT

TO THE ZONING ORDINANCE OF

WHITE COUNTY

STATE OF INDIANA

ORDINANCE NO. 14-01-21-01

WHEREAS, the White County Area Plan Commission has initiated and prepared this ordinance to amend the White County Zoning Ordinance pursuant to IC 36-7-4-602(c) and IC 36-7-4-607;

WHEREAS, the White County Area Plan Commission has reported that it held a public hearing concerning this ordinance on January 14, 2014, after timely notification of the hearing was given by publication in the Herald Journal, Monticello, Indiana at least 10 days prior as required by IC 36-7-4-604;

WHEREAS, the White County Area Plan Commission has reported that it paid reasonable regard to the factors enumerated in IC 36-7-4-603 in consideration of the ordinance and determination or a recommendation to be made to the legislative body of White County;

WHEREAS, the White County Area Plan Commission has certified this ordinace to the legislative body with a recommendation by a majority vote in favor of adoption pursuant to IC36-7-4-603 before acting on this ordinance;

WHEREAS, the legislative body recognizes that the ordinance is required for the reasons summarized below;

WHEREAS, the legislative body has determined that this ordinance should be adopted without amendment as certified by the White County Area Plan Commission pursuant to IC 36-7-4-607; therefore,

BE IT ORDAINED AND ADOPTED BY THE LEGISLATIVE BODY OF WHITE COUNTY, INDIANA:

AMENDING CHAPTERS: 2-4, 8-9, & 14, Appendix A & B: I-3 Zoning District- Ordinance Clarifications; General Standard Modifications; Other

Chapter 2: Districts, Boundaries & Standards

- Section 2.3 – Establishments of Districts & Subsection 2.5.14 – 13 Industrial Park District; Provides establishment, identification, purpose & intent of I-3 district;

- Subsection 2.4.4 – Overlay Districts; Added language to overlay district requirements;

- Subsection 2.5.15 – AED Amusement and Entertainment District; Change to common language structure and added clarifying language

Chapter 3: Specific Use Requirements & Performance Standards

- Section 3.14 – I-3 Zoning District; establishes specific use requirements for I-3 Zoning District;

- Subsection 3.16.9 –Category 8 Vacation Homes; moves parking requirements for vacation

homes from this section to Chapter 8

Chapter 4: Use Classification

- Subsection 4.5.6 – Nonconforming Uses of Structures or Structures and Land in Combination; Allowance made for legal non-conforming properties in I-3 Districts

Chapter 8: Parking & Loading Standards

- Subsection 8.4.2 – Shared parking spaces; Provides for discretion as to when shared parking spaces are acceptable;

- Subsection 8.6.2 B – Driveway width exception; Increases driveway width allowance depending on use;

- Subsection 8.6.2 D 2-Curbing & Wheel stops & Subsection 8.6.2 D 3 – Parking Within Setbacks; Allows parking to be designed within setbacks with certain restrictions

- Subsection 8.6.3 – Surfacing & Drainage; Requires ADA compliance within aggregate parking lots;

- Section 8.10 – Loading Space Requirements; Clarification language added;

- Subsection 8.12.3 – Setbacks; Adds parking garage to standard;

- Subsection 8.12.4 – Minimum Number of Spaces Required; Adds clarification language

- Table 8.6 – Required Off-Street Parking Spaces; Updates parking calculation methods for various use categories, adds categories where lacking;

Chapter 9: Landscaping Standards

- Section 9.2 – Landscape Plan Requirement; Language clarification;

- Subsection 9.3.1 – Agricultural districts; Clarifies buffer requirements;

- Subsection 9.3.4 – Parking lot exemption; Reduces tree island burden;

- Subsection 9.3.5 – Protection of Landscape Areas; Restructures subsection; grants allowance for shorter wheel stop height;

- Subsection 9.3.8 – Screening of Refuse and Recycling Areas; Provides minor relief for access gate location

- Subsection 9.3.9 – Screening Requirements For Service Structures; Adds I-2 & I-3 zoning district reference

- Subsection 9.3.11 – Preservation; Adds clarifying language for how preservation allowance approvals shall be documented

- Subsection 9.4.4 C – Earthern Berms; Provides berm height relief

- Subsection 9.6.1 – Construction materials; Added wrought iron as acceptable material

- Subsection 9.6.2 – Height; Adds clarifying language

- Subsection 9.6.5 – I-2 & I-3 district inclusion in fencing standards; Adds clarifying language.

- Table 9.1 – Landscaping Requirements; Updated to clarify standards

Chapter 14: Definitions

- Adds various definitions for items such as Bus, Garage/Yard Sale, Rummage Sale, Taxicab, Taxicab Company, Transfer Station, etc.

Appendix A: Official Schedule of Uses

- Identifies use recommendations

- Adds standards for I-3 Zoning District

Appendix B: Bulk Use Standards

- Identifies Use Chart recommendations

- Adds standards for I-3 Zoning District and clarifies chart construction and language

Other:

- Miscellaneous areas of grammar correction or language clarification

 

BRIDGE INSPECTION CONTRACT

A contract from INDOT was submitted to the commissioners. The agreement states that the county will be reimbursed 80% ($178,400) for the completion of the White County 2014-2017 NBIS Bridge Inspection Program. The county has already entered into agreement with HWC Engineering to perform the work.

· Commissioner Diener made a motion to approve the contract between INDOT and the County for the Bridge Inspection as presented, seconded by Commissioner Burton. Vote: Unanimous

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the commissioners. Council members present were:

President Denny Carter Raymond “Butch” Kramer Jim Annis

Bruce Clear Arthur “Art” Anderson Kevin “Casey” Crabb

James “Jim” Davis

BUILDING DEPARTMENT

Area Plan Director Joe Rogers presented the Building Department’s report for December. Thirteen permits were issued in December; three of them were for new dwellings. A total of four hundred and nineteen permits were issued in 2013, thirty-six of them were for new dwellings. Mr. Rogers also submitted the 2013 Annual Report for the Area Plan office.

ENVIRONMENTAL OFFICER

Jim Reynolds, Environmental Officer, presented his monthly report.

· Twenty-three complaints were received for various issues.

· Nine landfill inspections were made.

· Currently, working with the TLRSD on getting old septic tanks filled.

SOIL & WATER

An invitation was given to the Commissioners and Council to attend the Bi-County Soil Workshop and their annual meeting on February 13, 2014, with guest speaker Joshua Dukart from North Dakota.

E-911

Terri Brooks, Director, reported that they had a lot of calls from residents during the snow storm and she was very thankful and proud of the Highway Department for doing such a wonderful job taking care of residents that had medical emergency needs.

Terri said that she is still desperately looking for hired help. In the last three months, she’s lost 21 years worth of experience.

Commissioner Diener said that if an economic boost could help some of these personnel issues at the 911 Department, then it needs to be addressed because the department is a critical county need.

RECYCLING DEPARTMENT

Dawn Girard, Director, presented the 2013 Annual Report for the Recycling Department.

In 2013, $42,000 in grant funds was awarded to the department along with their county budget of $354,033. All of the grant money was used to repair equipment. The department employs 8 part-time and 2 full-time employees. Operating cost for 2013 for the department was $216,632. From the recycling collections, the department collected $122,243 in revenue.

COUNCIL ON AGING

Gale Spry, Director, presented an annual report for the Council on Aging. She reported the following:

2013 2012

Passenger Boardings: 18,180 15,623

Vehicle Miles: 128,189 108,314

Gallon of Fuel Used: 10,750 9,131

Donations/Passengers $26,936 $19,935

Total Expenses: $270,911 $246,251

ECONOMIC DEVELOPMENT

Economic Development President, Randy Mitchell, announced that they will be having a Strategic Planning Session on February 3, and their annual meeting will be held on February 21.

HIGHWAY DEPARTMENT

Highway Superintendent, BJ Propes, presented a breakdown of the cost of operation over a 48 hour period with all of the snow. A lot of the overtime hours are being taken by comp time rather than overtime pay.

Councilman Crabb, on behalf of White County REMC, thanked the Highway Department for doing a good job during the winter storms because they wouldn’t been able to get their trucks down the roads if it wasn’t for the County Highway Department.

There being no further business to come before the joint meeting, the council adjourned to their own meeting.

There being no further business to come before the board, their meeting was adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor