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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, February 18, 2014. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers and the Commissioners’ Secretary, Donya Tirpak.

White County Attorney George Loy was absent.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Heimlich made a motion to approve the minutes from the regular meetings held on January 21, 2014, and February 3, 2014, seconded by Commissioner Diener. Vote: 2 Yes 1 Abstained (Burton)

PAYROLL

  • Commissioner Diener made a motion to approve the payroll for February 18, 2014, as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

APPOINTMENT

  • Commissioner Burton made a motion to appoint Jim Annis to the White County Economic Development Commission for a 4 year term expiring December 31, 2018, seconded by Commissioner Diener. Vote: Unanimous

APPOINTMENT – LIBRARY

  • Commissioner Diener made a motion to appoint Frank Walker to the Monticello- Union Public Library for a 4 year term expiring March 6, 2018, seconded by Commissioner Burton. Vote: Unanimous

At this time, the White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

 

President Denny Carter Jim Annis Bruce Clear Arthur “Art” Anderson

Kevin “Casey” Crabb James “Jim” Davis

Councilman Kramer was absent.

ENVIRONMENTAL REPORT

Environmental Officer Jim Reynolds reported the following on his Environmental Report for January.

  • Received 11 calls/complaints on various issues.
  • Made 6 landfill inspections.
  • Working with the TLSD regarding compliance with abandoned tanks.
  • Attended the Indiana Offsite Wastewater Professionals Association conference. This is a required annual conference that he must attend for septic systems.

AREA PLAN/BUILDING DEPARTMENT

Joe Rogers, Director, reported that last month was a very slow month for the Building Department. Only 8 permits were issued.

Mr. Rogers has found that addresses are incorrect on the county’s GIS and also on the E-911 mapping system, which is maintained by WTH. 39 Degrees North said that their information that they have on the GIS is what came from Manatron. He stressed how this could be a major issue with the 911 Department when emergency calls are made because the dispatchers are seeing the incorrect address when someone calls in. He said that any address or road name changes that took affect June 2008 to November 2013 are not on the new GIS system. He said that he will need to have his employees’ work overtime or hire a part time employee. There are 600+ addresses that need corrected, which he estimates will be about 20 man hours.

After a very long discussion on who was going to make these corrections, the consensus from the commissioners and council was to use the current two employees from the Area Plan office and the assistant from the IT Department to get this corrected as soon as possible. Permission was given to allow the employees to work overtime if needed.

ECONOMIC DEVELOPMENT

Economic Development President, Randy Mitchell, reminded everyone that the annual luncheon will be held on Friday at the Brandywine. Right now they have 218 people that have responded to the event.

Mr. Mitchell said that he is receiving a lot of inquiries on build-to-suit type buildings that are close to the interstate and railroad. He is diligently responding to their request.

POLLING LOCATIONS

White County Clerk, Paula Lantz, presented the following polling locations for 2014. She stated that that the county now has 19 precincts and 12 polling locations. By combining precincts, they have significant cost savings all through the election budget, except for the absentee election budget.

Precincts Polling Locations

Big Creek Frontier – Brookston Gym

Cass Church of God, Idaville

Honey Creek North White Auditorium

Jackson Church of God, Idaville

Liberty Buffalo Fire House

Lincoln Church of God, Idaville

Monon North White Auditorium

Prairie 1 Frontier - Brookston Gym

Prairie 2 Frontier – Brookston Gym

Princeton Wolcott Park Community Bldg

Round Grove Frontier – Brookston Gym

Union 1 C.D.C. Bldg.

Union 2 C.D.C. Bldg.

Union 3 White Oak Health Campus

Union 4 R.E.M.C. Building, 6th Street

Union 5 R.E.M.C. Building, 6th Street

Union 6 R.E.M.C. Building, 6th Street

Union 7 White Oak Health Campus

West Point Wolcott Park Community Bldg.

  • Commissioner Burton made a motion to approve the 2014 Designation of Polling Locations for the primary and the general election, as presented, seconded by Commissioner Diener. Vote: Unanimous

POLL WORKER PER DIEM

White County Clerk, Paula Lantz, representing the White County Election Board proposed an increase in the 2014 Precinct Election Board Per Diem. She said that there is enough money in the election board budget to cover the proposed increase.

Precinct Inspector: $175.00 Compensation + $25.00 Training: $200.00

Opposite Party Judge: $150.00 Compensation + $ 25.00 Training: $175.00

Clerk: $125.00 Compensation + $ 25.00 Training: $150.00

Assistant Clerk: $125.00 Compensation + $25.00 Training: $150.00

Absentee Board Worker assigned to Clerk’s Office: $10.35 hourly rate

Absentee Board Workers assigned to voters outside the Clerk’s Office (traveling board): $10.35 hourly rate; mileage per Diem $.55 cents per mile

Commissioner Heimlich said that he wasn’t for sure if this has to be in the form of an ordinance and when the county attorney returns at the next meeting, he will check with him then.

  • Commissioner Diener made a motion to approve the recommendation of the White County Election Board to increase the 2014 Precinct Election Board Per Diem as presented, seconded by Commissioner Burton. Vote: Unanimous

ELECTION POLLBOOK PROPOSAL

White County Clerk, Paula Lantz, requested permission to purchase 16 ePollbook laptops for the polling locations from Robis, Inc. Most locations will have only one ePollbook, but some of the larger ones will have two so the lines will go much quicker. The costs of the ePollbooks are:

Hardware & Software 16 Laptop computers: $35,405

Training & Support: $ 4,398

One time cost: $39,803

Annual Support and maintenance: $ 2,376

Election Data Setup fees: $ 1,995

Annual cost: $ 4,371

Clerk Lantz said that the cost to purchase ballots every election is $42,000, so purchasing the ePollbook laptops will save money significantly every election. Once again, she has money already approved in her budget for this purchase.

  • Commissioner Burton made a motion to allow the Clerk to purchase 16 ePollbook Laptops for the election as presented, seconded by Commissioner Diener. Vote: Unanimous

AERIAL PHOTOS

Eric Storm, County IT, presented a proposal from Pictometry International Corp. Pictometry is the new photographic system for the GIS. They offer a three dimensional view around buildings in the county. They are proposing two flyovers, which will be two years apart. After the second flyover, we will have the ability to use a feature called change finder. This will show us the differences in buildings and homes from the first flyover to the next. He has given a copy of the contract to County Attorney Loy to review.

Lowel, a representative from Pictometry International Corp., was available to answer any questions. He did point out that the aerial imagery can be integrated with the E-911 CAD system.

Commissioner Diener mentioned that the cost of this is very high ($225,000 for 2 flyovers); what benefit will the county be getting from having this done.

Lowel said that this will benefit our GIS and also different departments in the county. Not only will it take a straight down shot, but we will get a complete view around the facility as well. The county will also have the “change finder” feature. Any changes to any property will be detected. He discussed another county that used the change finder feature and was able to find $2.5 million in new assessed value. He said that out of the 92 counties in Indiana, they have a contract with 50 of them. He suggested that we contact Tippecanoe or Jasper County to get an idea of how it benefits their county.

Assessor Downey discussed that she might be able to cover some of the cost from her reassessment budget.

Commissioner Heimlich suggested that this be taken under advisement and discussed again at the special meeting that will be held on February 28. The county attorney also needs to look over the contract.

There being no further business to come before the joint session, the council adjourned.

TOWN OF WOLCOTT – TAX CERTIFICATES

White County Auditor Gayle Rogers presented the following resolution to transfer two property tax sale certificates to the Town of Wolcott.

RESOLUTION NO. ________

RESOLUTION OF THE BOARD OF COMMISSIONERS

OF WHITE COUNTY, INDIANA FOR THE TRANSFER

OF TAX SALE CERTIFICATES TO THE TOWN OF WOLCOTT

WHEREAS, the real property parcels shown on Exhibit “A” attached hereto and made a part hereof were offered for tax sale conducted by the White County Treasurer on September 4, 2013, pursuant to I.C. 6-1.1-24, et seq.; and

WHEREAS, an amount was not received equal to or in excess of the minimum sale price required for said parcels, and pursuant to I.C. 6-1.1-24-6 the Board of Commissioners of White County was issued tax sale certificates for said parcels and therefore has acquired the same rights as a purchaser of such certificates; and

WHEREAS, the Board of Commissioners of White County, Indiana, have determined that it is best interest of White County, Indiana that the tax sale certificates for the parcels described in Exhibit “A” be assigned to the Town of Wolcott, Indiana, pursuant to I.C. 6-1.1-24-9(c) and (d) for no consideration, and that such assignment take place on or after .

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board of Commissioners of White County, Indiana approves the assignment of the tax sale certificates for the parcels described in Exhibit “A,” on February 3, 2014, for no consideration to the Town of Wolcott, Indiana.

Properties listed in Exhibit “A” were:

Owner of Record: Owens Walter

Sale ID #: 911300140

Property ID #: 91-75-30-000-005.500-018

Brief Legal Des: JKD LOT 22 24’x120’ vacate Davis Street .030 698,593

Property Address: 205 East North Street

Owner of Record: Owens Walter

Sale ID #: 911300142

Property ID#: 91-75-30-000-019.300-018

Brief Legal Des: FIRST ADD LOTS 9 & A0 & N 1/2 LOT 8 698,593

Property Address: 207 East Burke Street

  • Commissioner Burton made a motion to approve Resolution #13-02-18-04 for the transfer of tax sale certificates to the Town of Wolcott as presented, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the board, their meeting was adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor