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BE IT REMEMBERED, that the White County Commissioners held a special meeting on Monday, December 30, 2013. The meeting was held at the White County Building, 2nd floor Commissioners Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commission David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the regular meetings held on December 2, 2013 and December 16, 2013, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve payroll as presented, seconded by Commission Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

COMMUNITY CORRECTIONS – APPOINTMENTS & ANNUAL REPORT

Judge Mrzlack, representing the White County Community Corrections Advisory Board, made the recommendation to appoint three new members to the board effective January 1, 2014.

Rod Coffing will serve as the Educator Administrator; replacing Karen Ward.

Karen Ward will now serve as a lay person.

Gerald Kolter will serve as a lay person; replacing Mary Jo Burke.

David Mayhill will serve as a lay person; replacing Donald Darnstaedt.

Each member will serve a four-year term.

  • Commissioner Diener made a motion to appoint Rod Coffing, Karen Ward, Gerald Kolter and David Mayhill to the White County Community Corrections Advisory Board effective January 1, 2014 and expiring December 31, 2017, seconded by Commissioner Burton. Vote: Unanimous

Ryan Glover, Director of Community Corrections, presented the 2013 Annual Report for the department.

The Home Detention Program had 113 adult clients and 3 juveniles in 2013. Each person on home detention is required to pay into the program. In 2013 they collected $188,275.33.

The Work Release Program had 94 adult clients in 2013. All clients are required to pay into the program and the program collected $106,823 in 2013. A copy of the full report is available in the Commissioners office.

2014 APPOINTMENTS

  • Commissioner Burton made a motion to approve the 2014 appointments as presented, seconded by Commissioner Diener. Vote: Unanimous

 

Alcoholic Beverage Board 1 Year Appointment

Larry Hartzler Commissioners

Animal Disease Emergency 1 Year Appointment

Dr. Carl Hites

Attorney, White County 1 Year Appointment

George Loy

Child Protection Team 1 Year Appointment

David Diener Commissioners

Citizen’s Advisory Committee 1 Year Appointment

Dawn Girard

E-911 Communications Director 1 Year Appointment

Terri Brooks

E-911 Board 1 Year Appointment

Steve Burton

Economic Development Board 1 Year Appointment

John C. Heimlich, Member

David Diener, Member

Emergency Management, Director 1 Year Appointment

Gary D. Mullins – Director

Roberta Yerk – Deputy Director

Emergency Management Advisory Council 4 Year Appointment

Gordy Cochran, Monticello 12/31/17

Scott Simmons, Idaville 12/31/17

Environmental Officer 1 Year Appointment

Jim Reynolds

GIS Data Manager (Computer Coordinator) 1 Year Appointment

Eric Storm

Health Board 4 Year Appointment

Dr. William Misenheimer 12/31/17

James Stradling 12/31/17

Highway 1 Year Appointment

BJ Propes, Superintendent

Beth Brown, Office Administrator

Mike Kyburz, Assistant Superintendent

Kankakee-Iroquois Reg. Planning 1 Year Appointment

David Diener

Maintenance, County Courthouse 1 Year Appointment

Ed Ward, Supervisor

Northwest Indiana Solid Waste Board 1 Year Appointment

David Diener, Member

Steve Burton, Member

John Heimlich, Alternate

Property Tax Assessment Board 1 Year Appointment

Mark Gamble, Freeholder Commissioners

Judy Bertram, Level II Appraiser Commissioners

Phil Vogel, Freeholder Commissioners

Recycling, Director 1 Year Appointment

Dawn Girard

Solid Waste Citizens Advisory Council 1 Year Appointment

Dawn Girard

Veterans Service 1 Year Appointment

Thomas Hildebrand, Officer

PROPOSED RESOLUTION WHITE COUNTY SCHOOL SAFETY COMMISSION

John Million, Attorney for Twin Lakes School, presented a resolution to create the White County School Safety Commission. He mentioned that Mr. Fletcher, Twin Lakes School Superintendent, has been very involved setting up this program and he would like to coordinate the first meeting for January 31.

Attorney Loy has reviewed and modified the resolution. He said that one of the statutory duties of the commission is to apply for state safety grants that could be utilized throughout the county schools.

Attorney Million said that the duties of the commission will include analysis of school safety needs within the county; giving recommendations on how to assist children who are at high risk of becoming juvenile offenders, recommend methods to improve communication among the different agencies that work with the children, etc.

Commissioner Diener asked if the meetings were going to be advertised and open to the public. Attorney Million said that the commission will have to follow the Open Door Law.

  • Commissioner Burton made a motion to approve Resolution No. 13-12-30-02 establishing a County School Safety Commission, seconded by Commissioner Diener. Vote: Unanimous

 

RESOLUTION NO. 13-12-30-02

RESOLUTION OF THE WHITE COUNTY BOARD OF COMMISSIONERS
ESTABLISHING COUNTY SCHOOL SAFETY COMMISSION

WHEREAS, the White County Board of Commissioners ("Commissioners") are authorized to establish a county school safety commission pursuant to Indiana Code §5-2-10.1-10; and

WHEREAS, the Commissioners by this resolution do hereby create a county school safety commission for the purpose of improving and maximizing school safety within White County as authorized by statute;

NOW, THEREFORE, pursuant to Indiana Code §5-2-10.1-10; the White County Board of Commissioners do by this resolution create a White County School Safety Commission as contemplated by the statute, as follows:

1. Members of the Commission. The White County School Safety Commission (the "Commission") shall include the following members: the Judge of the White Circuit Court or his designee; the White County Sheriff or his designee; the chief officer of the Monticello City Police and the town marshals from each of the incorporated towns located in White County; a representative of the juvenile probation system as appointed by the Judge of the White Circuit Court; a representative of Indiana State Police District; a representative of the Prosecuting Attorney's Council of Indiana specializing in the prosecution of juveniles in White County; a White County Commissioner or a designee, the director of White County Emergency Management, the School Safety Specialist, the School Administrators, the School Resource

Officer, and such other individuals as selected from time to time by the Commission by majority vote.

2. Initial Meeting of the Commission. The school safety specialist of the Twin Lakes School Corporation shall convene the initial meeting of the Commission, which shall occur prior to January 30, 2014.

3. Other Commission Meetings. The Commission at its initial meeting shall determine the frequency, scheduling and location of future meetings of the Commission, which meetings will occur no less other than annually.

4. Chairperson of the Commission. The Commission at its initial meeting shall, by a majority vote, select a chairperson for the Commission, and at each annual meeting the chairperson for the Commission for the upcoming year shall be elected by majority vote of the Commission.

5. Duties of the Commission. The Commission shall perform a cumulative analysis of school safety needs within White County. Additionally, the Commission shall coordinate and make recommendations for the following: prevention of juvenile offenses and for improving the reporting of juvenile offenses within the White County schools, proposals to identify and assess children who are at high risk of becoming juvenile offenders, methods to meet the educational needs of children who have been detained as juvenile offenders, methods to improve communication among agencies that work with children in White County, methods to improve security and emergency preparedness, additional equipment or personnel that are necessary to carry out school safety plans. The overall purpose of the Commission is to improve school safety in the schools located within White County, and the Commission shall consider, discuss, and make recommendations on all topics relating to improvement in school safety within the White County Schools.

6. Assistance to School Safety Specialists and School Corporations. The Commission shall provide assistance to the school safety specialists from the four White County school corporations in developing and requesting grants for safety plans. Additionally, the Commission shall provide assistance to the school safety specialists and the participating school corporations. in developing and requesting grants for school safe haven programs as provided under Indiana Code §5-2-10.1-7. The Commission shall assist each of the four White County school corporations in carrying out the school corporations' safety plans.

7. Voting. All decisions of the Commission shall be determined by a majority vote of those members of the Commission in attendance at meetings of the Commission.

8. Notice of Meetings. The chairperson or his or her designee shall provide

advance notice of all meetings of the Commission by U.S. Mail or electronic mail at least three (3) days prior to any meeting of the Commission except in the event of an emergency, in which case telephone or electronic mail notification will be provided to all members of the Commission.

 

EMA – GRANT APPLICATION

EMA Director, Dean Mullens, presented a grant application that will help fund the first year of the Everbridge Mass Notification system. The grant application is requesting $7,500 from the State Homeland Security Program. The cost of the service (notification system) is $7,500 per year, contractually for three years.

  • Commissioner Burton made a motion to approve the grant application to the State Homeland Security Program for $7,500, seconded by Commissioner Diener. Vote: Unanimous

GIS DATA EXCHANGE

Commissioner Diener submitted a Data Exchange Agreement with the Indiana Office of Technology. The agreement states that the county must create and maintain, at our cost, an Open GIS® Web Feature Service so the state can extract the county’s Framework Data on a monthly basis. The Framework Data will provide the state, at minimum, Point Address Data (excluding personal information); information such as address number, street name, city, state; Parcel Data (excluding personal information), GIS Parcel Number, Local Governmental Unit Boundary Data, Boundary Name, etc.

Attorney Loy said that with this agreement the State will pay the County $2,000 per year during the term of the agreement.

  • Commissioner Diener made a motion to approve the Data Exchange Agreement with the Indiana Office of Technology as presented, seconded by Commissioner Burton. Vote: Unanimous

CR 25 E. - VACATED ROAD – NIPSCO

Attorney Loy presented an ordinance for the road that was vacated on October 21, 2013, for NIPSCO. He said that the ordinance refers to a Road Access Agreement and recommended that the commissioners review it so that they know what the terms are.

After reviewing the ordinance and agreement, the commissioners decided to table this discussion for further review. The commissioners discussed that they had thought the road wasn’t going to be closed until the new road was constructed.

 

There being no further business to come before the board, their meeting was adjourned.

__________________________ _____________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor