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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on December 16, 2013 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James B Davis

James Annis (mid-way through the regular Council meeting)

HIGHLIGHTS OF JOINT SESSION:

Environmental Officer Jim Reynolds thanked the County for the new truck which he says is working great.

Area Plan/Building Department Director Joe Rogers announced that Doug Wagner, who has been doing contract work for the County, will start full-time January 1, 2014 as the Building Inspector. Also, the new flood plain maps will become available in January. The office is currently having trouble using the Department of Natural Resources (DNR) portal because it continually pulls up wrong sites. He is hoping to have the County’s GIS site, 39º North, display the flood plains, because then the DNR information would no longer be necessary.

Commissioner President John Heimlich said Adkev has doubled its capacity and its number of employees.

The White County Economic Development Annual Luncheon is Friday, February 21, 2014 at the Brandywine Convention Center from 11:00 to 1:30.

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the November 18, 2013 minutes. Councilor Davis seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Sheriff’s Department

$7,000.00 1-15-3-9 1-15-2-6

Physician Prisoner Meals

White County Airport $ 700.00 7-1000-04-01 7-1000-02-04 Bldg Repair & Maintenance Bldg Repair

$2,540.00 7-1000-04-01 7-1000-03-02

Bldg Repair & Maintenance Engineering

$6,055.00 7-1000-04-01 7-1000-04-04

Bldg Repair & Maintenance Runway & Identifier

White County Superior Court

$1,997.65 001-20-04-01 001-20-03-01

Office Equipment Medical/Psychiatric

$2,500.00 001-20-04-02 001-20-03-01

Computer Equipment Medical/Psychiatric

$ 278.68 001-20-03-02 001-20-02-03

Travel Expense Printing Supply

White County Environmental Department

$ 550.00 59-460-2-2 59-460-1-4

Misc. Supply PERF

White County Recorder $ 105.95 001-18-3-2 001-18-3-6

Camera & Copier Bank Service Fees

$ 104.15 001-18-3-5 001-18-3-6

Travel Bank Service Fees

$ 258.01 001-18-2-6 001-18-3-6

Printing Bank Service Fees

White County Emergency 911

$1,500.00 256-494-1-19 256-494-1-18

Part-time Pay Overtime Pay

White County Auditor $30,000.00 233-1000-9-99 1-99

Co. Home Escrow Fund General Fund

$17,938.00 205-1000-9-99 1-61

County Revenue General Fund-Bldg Dept

.01 1-1000-30-99 217-99

General Fund Ace Program Grant

White County Highway $30,000.00 4-402-2-22 4-404-3-41

Calcium Chloride & Salt Liability & Casualty

$ 9,000.00 4-402-2-33 4-404-3-41

Bituminous Liability & Casualty

$ 9,000.00 4-402-2-43 4-404-3-42

Road Striping Workman’s Comp.

$25,000.00 4-404-1-21 4-404-3-41

Social Security Liability & Casualty

 

Auditor Rogers explained that money collected in Area Plan used to go into County Revenue. When it was changed to go straight into the General Fund, that left a balance in County Revenue that should have been transferred to the General Fund. The transfer of a penny is to clear up the grant fund that is negative a penny.

Councilor Anderson made a motion to approve the above transfers. Councilor Kramer seconded the motion. Vote: Unanimous

 

Auditor Rogers plans to transfer the $3,000 from the Community Come Back Grant (which no one seems to know what it was there for) into the General Fund. Also fund 148 Jail Lease/Rental is a bond that is done and the $58,714.50 will probably go into the General Fund as well. Councilor Anderson suggested putting it into Cumulative Building since it was for building purposes. As for other funds that have been inactive for some time, Auditor Rogers will also transfer the balances into the General Fund. The Funds will remain in the computer, but will not show up on the fund report.

6th Street/West Shafer Drive Fund is waiting for State reimbursement. Community Corrections Fund, the Wolcott Corridor Fund, and the EMA Competitive Grant will also be reimbursed by State Grants.

Solid Waste Management and Soil & Water are funds the County uses to pay their payroll and then gets reimbursed.

State View Cemetery which pays for maintenance has been negative for several years. There is a $6,000 CD connected with the cemetery that has only collected about $27 in interest for the year. The CD will be cashed and put into that fund.

AFLAC Life premiums are paid in advance, and then reimbursed.

 

Auditor Rogers asked the Council for permission to take care of any transfers that might come in before the year is out, so long as they do not involve wages. She would only allow ones that are to clear up a negative balance.

Councilor Clear made a motion to grant Auditor Rogers the authority to approve transfers clearing up negative line items. Councilor Anderson seconded the motion.

Vote: Unanimous

 

WHITE COUNTY AREA PLAN/BUILDING DEPARTMENT

The new Building Inspector, Doug Wagner, will start full-time on January 1, 2014 at a salary of $36,500. He will be designated the flood plain administrator, and will attend a specialized training session soon after he is hired.

Building Department Director Rogers said he is looking into filling the part-time person to help with system maintenance.

He said engineers who claim to have Americans with Disabilities Act (ADA) compliance knowledge must evidently have an understanding of the regulations inside of buildings but not for the outside because he has had to spend a lot of time doing multiple ADA compliance changes. He often does the site plans for smaller businesses that do not have access to professional engineers. President Carter asked if there is an agency people should go to before coming to the Building Department. Mr. Rogers said those agencies are the ones making the errors.

 

WHITE COUNTY SHERIFF’S DEPARTMENT MATRIX

Councilor Kramer explained there was a Deputy hired January 7, 2013 who will not be getting the raise given after a year on the job because of the December 31st date. The Sheriff did not feel it was fair to make the Deputy wait another year before he could get the first year pay raise. Councilor Kramer said Chief Deputy Alletto indicated most of the Sheriff’s Department hires are in January, so it would be better to change the year-end date to January 31st. Since this affects the salary ordinance, there must be a majority of all the Council members (not just a majority of those present) to pass or deny the motion made to change the date.

Councilor Anderson said since the County is not set up to change an employee’s pay on each individual hire date, he does not think it would be right to change the year-end date to accommodate one person. Otherwise, they will request the end date be changed to the end of February to accommodate a deputy hired in February etc. He asked Sheriff Shafer about hiring history dates for the Department, and was told it varies. They hire as needed throughout the year. Councilor Kramer said everyone else gets a pay raise based on January 1st, but the Sheriff’s Deputies get theirs after so many years of service. Auditor Rogers said Courthouse employees who are hired January 2nd have to wait an additional year as well to get their longevity. Secretary Nydegger said the Deputies’ base pay is in effect their longevity with their new matrix. Both their raises and longevity are on the same time tables as the Courthouse. Auditor Rogers said if the date is changed for the Deputy hired in January, he would get a 1% increase in 2014 instead of 2015. For 2014 it would amount to a little over $800. The date change would apply to all Merit Deputies. Councilor Clear said if it is too hard to change the payroll system to time and grade, then he would rather leave it alone. He does not feel it would be fair to everyone else to change it for one person, and it would be opening a can of worms. Councilor Anderson asked if his hire date could be changed. Auditor Rogers said no, but you could change his pay date.

Councilor Davis moved to withdraw his motion from November 18, 2013 to move the Sheriff’s Department hire date for the salary matrix to January 31, 2013. Councilor Annis seconded the motion to withdraw. Vote: Unanimous

 

Councilor Kramer said he would like to see the deputy get the 1% pay raise.

Councilor Crabb made a motion to leave the Sheriff’s Department anniversary date the same, and make a one-time exception to give the Deputy hired in January 2013 a 1% pay raise.

Councilor Anderson said the motion should be that the Council considers the Deputy’s hire date as January 1, 2013, and the Sheriff’s Department can leave it as January 7, 2013. Councilor Annis said that would be fine for now, but what happens at the three-year bump? Councilor Anderson said the Council could change it to consider the first week of January the same as January 1st. Councilor Annis said this situation happens to lots of people, and he fears changing any date muddies the water. Councilor Clear said the Council has made several positive changes for the Sheriff’s Department this year, and he would rather leave the dates as they are.

Council President Carter said motion made died for lack of a second.

 

COUNCIL APPOINTMENTS

Auditor Rogers said Solid Waste Management would like an alternate Council appointee added to its board because they sometimes do not have a quorum on a vote. Councilor Davis said he would be the alternate.

All the Councilors agreed to continue serving on the Boards they were already on.

Councilor Kramer made a motion to approve all of the Council appointments currently held by White Council Councilors including the new alternate position for the Solid Waste Management Board. Councilor Crabb seconded the motion. Vote: Unanimous

AREA PLAN / BUILDING DEPARTMENT WAGES

Commissioner Heimlich said a Building Inspector has been hired for $36,500, along with the use of a vehicle. With the added responsibility for the Area Plan Director, the Commissioners are recommending Director Rogers make $44,000. He is scheduled to make $40,952 for 2014. The money is in the budget, because with the loss of the Building Director’s position and the replacement for the previous assistant coming in at a lower pay, there is a $5,900 difference. President Carter thought the Area Plan Commissioners had requested he make $42,000 and that the Council was going to try to bump up his salary incrementally; although he knew they had given him a sizeable increase before.

Councilor Davis made a motion to amend the salary ordinance to increase Director Rogers’ pay to $44,000 for 2014. Councilor Kramer seconded the motion.

Vote: Unanimous

Auditor Rogers said the new Inspector has his own cell phone and does not need to use the County phone. There is $1,000 budgeted for the phone. The Sheriff’s Department Deputies get a $240 annual allowance for using their own phones for emergency purposes. Councilor Clear said the County could reimburse him for the County usage. Councilor Kramer said he would like to wait and see what his current plan is before taking action.

 

WOLCOTT CORRIDOR

Commissioner Heimlich said any property in the Wolcott area the County is going to purchase would have to be appraised first. The Redevelopment Commission would pay for it with a loan from Wind Farm funds to be paid back out of Tax Incremental Finance.

OTHER BUSINESS

The Reynolds Mag Pellet project bid of $569,272 was accepted today. It will be paid out of the Vera Sun account.

Auditor Rogers said Surveyor Brad Ward hired Ms. Sharon Broussard at his other employee’s pay level, less longevity: $25,970 now and $26,619 for 2014.

White County Clerk Paula Lantz has replaced her newest employee (who recently replaced Mary Reid) with Suzann Cox at the same pay.

The Information Technology offices are being moved to the basement where Economic Development offices used to be.

The Auditor transfer books are going to be moved out of the side office into the main room, and Leah Hull will be moved into the side office. The transfer books are the only records of transfers the Auditor’s office has. Eventually they need to be scanned and put on microfilm. The estimate she has is $90,000 to archive the books. In case of a disaster, there are no back-ups.

 

MATRIX

Auditor Rogers tried to clean up the descriptions of the matrix levels; being generic enough to include all the different Departments and yet specific enough to distinguish between the levels. She left the wage ranges within the levels the same. Councilor Anderson said he doesn’t like that the Department Heads all make the same wage although the responsibilities and workloads are clearly not equal.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn. Councilor Crabb seconded the motion. Vote: Unanimous

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR