Get Adobe Flash player

November 4, 2013

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: Chairman Steve Burton, Drainage Board Member John Heimlich and Drainage Board Member David Diener. Also present were Attorney George W. Loy, Surveyor Bradley E. Ward and Drainage Assistant Mary E. Sterrett.

Also in attendance were:

B. J. Propes-White County Highway Department Robert Gross

Sharon Watson-White County Soil and Water Rick Miller

Brad Stockment Stan Holderly

Todd Frauhiger, P.E.-AECOM William C. Dahlenburg

Duane Bucher

The November 4, 2013 White County Drainage Board was called to order by Chairman Steve Burton.

The first item on the agenda was to approve the minutes from the October 21, 2013 White County Drainage Board Meeting. Board Member David Diener so moved. Board Member John Heimlich seconded the motion. Motion carried.

Next on the agenda-Approve Petition for Reconstruction on a Portion of the Kleyla Branch of the Esther Fraser Drain #535

Surveyor Ward presented to the Board a Petition for Reconstruction for a portion of the Kleyla Branch of the Ester Fraser Drain #535. Petition carried by Brad Stockment for Co-Alliance LLC. The Reconstruction portion would be only on Co-Alliance property and Co-Alliance would bore all the expense of the Reconstruction.

William Dahlenburg asked about the fall from his property to the railroad. Bob Gross responded that there is just over a foot of fall. Mr. Dahlenburg asked if a 24” tile would be a better option. Todd Frauhiger explained that because of the lack of fall between Meridian Road and the railroad tracks maintenance would be difficult with a tile. Noting that the crossing under the railroad tracks is above grade approximately two feet.

Discussion by room about other tiles draining south from US 24. Further discussion about the responsibility of maintenance of the drain.

Discussion of the reduced Right-of-Way from the 150 feet down to 75 feet with 25 feet south of the drain and 50 feet on the north side from centerline.

Board Member Heimlich made a motion to approve the Petition for the Reconstruction of a portion of the Kleyla Branch of the Esther Fraser Drain #535. Board Member Diener seconded the motion. Motion carried.

Next on the agenda-Reconstruction Hearing on a Portion of the Kleyla Branch of the Esther Fraser Drain #535

Surveyor Ward presented to the Board:

Chairman Burton presented the following:

THERE BEING NO FURTHER DISCUSSION OR EVIDENCE TO BE SUBMITTED IN THESE PROCEEDINGS, THE CHAIRMAN WOULD NOW CONSIDER A MOTION TO DETERMINE THAT THE COSTS, DAMAGES, AND EXPENSES OF THE PROPOSED RECONSTRUCTION WILL BE LESS THAN THE BENEFITS ACCRUING TO THE OWNERS OF THE LANDS BENEFITTED BY THE RECONSTRUCTION.

BOARD MEMBER HEIMLICH SO MOVED

BOARD MEMBER DIENER SECONDED THE MOTION

UPON A MOTION DULY MADE AND SECONDED, AND AFTER HAVING CONSIDERED ALL THE EVIDENCE AND OBJECTIONS (IF ANY) CONCERNING THE PROPOSED RECONSTRUCTION, THOSE MEMBERS OF THE WHITE COUNTY DRAINAGE BOARD IN FAVOR OF THE MOTION THAT THE COSTS, DAMAGES, AND EXPENSES OF THE PROPOSED RECONSTRUCTION WILL BE LESS THAN THE BENEFITS ACCRUING TO THE OWNERS OF THE LAND BENEFITTED BY THE RECONSTRUCTION PLEASE ANSWER BY SAYING “AYE.” THOSE OPPOSED “NAY”.

THE MOTION PASSES BY A VOTE OF 3 IN FAVOR AND 0 OPPOSED.

THE WHITE COUNTY DRAINAGE BOARD THEREFORE ADOPTS THE RECONSTRUCTION REPORT OF THE WHITE COUNTY SURVEYOR AND THE SCHEDULE OF ASSESSMENTS, INCLUDING ANY ANNUAL ASSESSMENTS FOR PERIODIC MAINTENANCE. THE WHITE COUNTY DRAINAGE BOARD NOW ISSUES ITS WRITTEN FINDINGS AND ORDER DECLARING THE PROPOSED RECONSTRUCTION OF THE KLEYLA BRANCH OF THE ESTHER FRASER DRAIN #535 ESTABLISHED.

Next on the Agenda - Drainage Review for Co-Alliance LLC.

Surveyor Ward turned the meeting over to Todd Frauhiger, with AECOM, Drainage Board Engineer. Told invited Surveyor Bob Gross, Gross and Assc. to the front of the room. Todd stated the he and Bob had discussed the project the previous week and Bob had submitted amendment last Thursday to the submitted Drainage Plan. Todd discussed the changes to the plan, such as the removal of the planned concrete bottom of the drain and the reduction of the proposed 48 inch pipe from the northwest side of the site to an 18 inch pipe to utilize the swale on the north side of the property as storm water retention. With those changes Todd recommended approval of the proposed plan. Todd also suggested that a letter be drafted to the Railroad asking them to look into lowering/replacing the crossing under the tracks. John Heimlich recommended the letter be sent by the Surveyor. Todd stated he would work with the Surveyor to draft the letter. Steve Burton asked for recommendation; both Surveyor Ward and Engineer Frauhiger recommended approval of the Drainage Plan with the stipulation that the concrete bottom not be installed and the swale be utilized for retention by reducing the outlet. Board Member Heimlich moved to accept the Drainage Plan for Co-Alliance LLC. Board Member Diener seconded the motion. Motion carried.

Next, Rick Miller with GRW, speaking on behalf of the Town of Reynolds.

Surveyor Ward turned the meeting over to Rick Miller with GRW. Rick Miller is informing the Drainage Board that Reynolds will be submitting to INDOT for an LPA callout for 2017. The proposed plan would be to run storm drains four directions starting at the highway intersection and outleting into the County Maintained drains. Rick Miller went over the drainage problems the Town of Reynolds is having removing storm water. Rick Miller stated to the Board that this is just preliminary and wanted the Board to be aware of the Towns intentions. No vote was taken, it was requested that if they received grant that the town comes back at that time.

John Heimlich gave an update on the Indian Creek Joint Drain.

Stated that the Board has decided not to continue with the appeal process and go to the Reconstruction Proceedings at the first of the year.

Chairman Burton adjourned the meeting.

COMPLETE DIGITAL MINUTES MAY BE HEARD IN THE SURVEYOR’S OFFICE.