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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on March 17, 2014 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners.  The following members were present:

 

Dennis E Carter          Kevin L Crabb                                    Art A Anderson

Bruce D Clear             Raymond L Kramer Jr            James G Annis

James B Davis

HIGHLIGHTS OF JOINT SESSION:

White County Environmental Officer Jim Reynolds said he has three estimates for razing the house in Idaville.

White County Economic Development President Randy Mitchell said he has set up a meeting with four high school principals and nine manufacturers to see what can be done in the schools to improve technical skills for non-college bound students.

Commissioners President John Heimlich said one of the three land purchases has been completed.  He also said a Federal grant has been approved for the rehabilitation of Norway Bridge.  The Indiana State Treasurer will be giving a talk April 1st in Monticello dealing with county funding.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Clear made a motion to accept the February 18, 2014 minutes.  Councilor Annis seconded the motion.                                             Vote:  6 Yea, 1 Abstain, Councilor Kramer

SPECIAL JOINT SESSION MINUTES

Councilor Kramer made a motion to accept the February 28, 2014 special joint session minutes.  Councilor Davis seconded the motion.                                       Vote:  Unanimous

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund.  Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY PROSECUTOR

Expert Witness Account                                 $  50,000.00 $  50,000.00

TOTAL           $  50,000.00                            $  50,000.00

 

The Drug and alcohol fund is controlled by Judge Mrzlack.

Councilor Kramer made a motion to appropriate the above request for $50,000 from the Rainy Day Fund.  Councilor Anderson seconded the motion.                Vote:  Unanimous

 

AERIAL PHOTOGRAPHY

Councilor Anderson suggested the aerial photography be paid out of the Assessor’s Reassessment fund since that Office will benefit the most from the program.  That is where other counties got their funding from.  The entire price is not paid up front.  Auditor Gayle Rogers said the Reassessment fund has $339,000.  That fund receives $100,000 annually and there is $180,000 in a certificate of deposit.  She said $94,000 has been budgeted from that fund for 2014.  The general consensus of the Council was to use the Assessor’s Reassessment fund for the aerial photography when the time arrives.

 

BUDGET HEARING DATES

The Council agreed to meet Monday, July 28, Tuesday, July 29, and Thursday, July 31, for budget hearings.

Auditor Rogers asked the Councilors what percentage raise she should advise Department Heads to put on their budgets when they ask.  Councilors Anderson and Annis said zero.  Councilor Kramer said people think they were cut if they didn’t get the amount requested.  Auditor Rogers would prefer they not put an amount, unless they need to move someone into a different level.  She would rather see the General Fund’s misc. line item have a dollar amount that could be utilized by the Council for raises, since they cannot approve more than the proposed advertised budget, and the proposed budget has to be advertised before the Council meets.

Councilor Kramer said to have the Department Heads put zero, and the misc. line item with no more than 3%.  Councilor Crabb agreed for the amount to be up to 3% in misc.  Councilor Clear said last year’s recommendation from the Commissioners put the Council in a bind, because employees thought they were going to get the raise recommended.  Auditor Rogers said it would be better to put as much as possible in the General Fund misc. line item so the Council can use it throughout the year on additional appropriations as well.  Council President Carter said he is not comfortable having a padded fund because the Council has told the Departments not to pad their budgets.  Auditor Rogers said it is different because there are seven Councilors deciding on the necessity of spending money versus one Department Head.  She pointed out last year when the Council decided to do something different with the Sheriff’s Department after budgets had been advertised.  They had to do some juggling that would not have been necessary if there were money in the misc. line item.

Auditor Rogers said State auditors were confused about the Highway Department disbursements because they couldn’t see it in the budget.  She said parts of their disbursements were spending out of Solid Waste, so they had to look at a different fund.  And they had to know which fund to look at.  It is hard for the Council to see how much is in a fund because, although money has been appropriated, it doesn’t come out until it is spent.  Money appropriated out of the General Fund can be put into the Department’s budget to spend from.  Then the Department’s true budget is seen when looking at the Department’s budget, and not having to look elsewhere.  Plus, what is left in the fund is also a true figure.  Council President Carter said the intent of the Rainy Day Fund was to be the only fund the Council appropriated from so that it was easy to track all the appropriated funds from any Department.  Money can be put into Rainy Day from County Economic Development Income Tax or Solid Waste.

 

TREASURER CHECKS

Auditor Rogers said the Komputrol financial software system treats any adjustments as though they were done in January (even though the adjustment may be for August when the month is not closed).  It even changes the beginning balances.  That is why she believes the Treasurer has discrepancies.   Ms. Rogers said Treasurer Guingrich thinks it has to do with the adjustments the State auditors had them make last year.  Councilor Anderson asked how they got so far behind.  Auditor Rogers said they didn’t have training, so they self-taught.     

Auditor Rogers passed out a list from the Treasurer of 2010 and 2011 checks written by the County that have not cleared the bank.  She said Treasurer Guingrich would like to void them with the Council’s approval.  She believes most of them had been replaced and these failed to get voided.  Councilor Clear wants to know if each of these people have been contacted to find out the situation and if the debt was still owed.  He would like to know what the State Board of Accounts would recommend.  Councilor Kramer said one check is for more than $10,000.  Councilor Annis would like to make sure the Treasurer has made an effort to check into each one before voiding them.  Councilor Kramer does not trust that the bank would not cash a check that came through three or four years late.  He has seen checks go through that were post-dated and should not have been cashed yet.

 

AREA PLAN REPORT

Area Plan/Building Department Director Joe Rogers missed the Joint Commissioner/Council meeting and wanted to give the Council his report.  He said the address and road problems have been updated.  He said there have not been any problems with rezoning in the 39° North system like there were with the old geographical instructional system.  Director Rogers said building permits are low because of weather.  He said all of the commercial permits have been for Magnetation.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn.  Councilor Crabb seconded the motion.                                  Vote:  Unanimous

 

 

 

 

___________________________          ___________________________            ___________________________

DENNIS E CARTER, PRESIDENT     JAMES ANNIS                                        ART A ANDERSON

___________________________             ___________________________            ___________________________

JAMES B DAVIS                                    KEVIN L CRABB                             RAYMOND L KRAMER JR

___________________________              Attest:  ___________________________

BRUCE D CLEAR                                          GAYLE E ROGERS, AUDITOR