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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 2, 2014.  The meeting was held at the White County Building, 2nd floor Commissioner Conference Room beginning at 8:00 a.m.

Commissioners present were:  President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener.  Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on May 19, 2014, seconded by Commissioner Burton.  Vote:  Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener.  Vote:  Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton.  Vote:  Unanimous

BRIDGE INSPECTION CONTRACT

HWC Engineering submitted Supplement #1 to the LPA – Consulting Contract for the White County Bridge Inspections.  INDOT released the following Bridge Inspection memo that impacts White County:

Subsection 3.4.3  Inspection Frequency

Bridges with a rating of 4 or less for the deck, superstructure, substructure, or culvert rating shall have a reduced interval between Routine Inspections.  A maximum inspection interval of 12 months will be used.

At the time of the contract, 12 bridges within the county were set for an inspection of 24 months, but the memo now states that they must be inspected every 12 months.  This change in interval will add 24 additional inspections to the contract and is considered an increase in project.  The increase in cost will be from $223,000 to $236,200.

  • Commissioner Diener made a motion to approve Supplement #1 from HWC Engineering as presented, seconded by Commissioner Burton.  Vote:  Unanimous

AMERICAN LEGAL

Joseph McDonough, Vice President, presented an Ordinance Codification Proposal for White County.

American Legal will review all of our county ordinances to see if they conflict with any Indiana codes, or even if some of the ordinances conflict with one another.  They will review all of our fees, fines and penalties in the ordinances to see if they are meeting our current needs and the state law.   They will compare our ordinances with other county ordinances within the state and make recommendations on the same topics.  After the research is completed, they will turn their recommendations over to Attorney Loy so he can advise us.

Attorney Loy mentioned that they do have an option (for additional cost) to include the White County Zoning Ordinances in the book.   Area Plan Director, Joe Rogers, said that they have a current book put together already and they are also available on the Internet.

The proposal cost of the service is $7,950, which are payable over two budget years.  If the county would like to include the planning and zoning ordinances, the cost would be an additional $6,800.  Future updates are $19.00 per page and the Folio Views Search and Retrieval Software is $595.  If the county would like to have the Folio Version on the Internet, the cost is $495 for annual hosting fees.

  • Commissioner Diener made a motion to enter into an agreement with American Legal and accept the proposal as presented, seconded by Commissioner Burton.  Vote:  Unanimous

REZONE – IVY TECH CAMPUS

Mr. Rogers said that he’s taken a look at the resolution that they presented at the May 19 meeting in regards to rezoning the Ivy Tech Campus.  He determined that it does not need to go before the Area Plan Commission because the property currently sits as a split zone parcel, which is not allowed in the zoning ordinance.  When they find properties like this, they automatically go ahead and fix them.  He will change this to an R2 zoning.

WHITE COUNTY AG ASSOCIATION

County Auditor Gayle Rogers said that Denise Schroeder, County Extension Director, contacted her and said that they now need to do an electrical upgrade at the fairgrounds and they need help with the funding.

Commissioner Heimlich said that the Council will have to decide where the money will come from if they approve to do the project.  Auditor Rogers suggested taking the money out of CEDIT.

Councilman Diener suggested discussing this with the council at the next meeting to get a better understanding on their thoughts and funding.

LUSE ROAD CLOSING

Commissioner Heimlich said that with the airport expansion they have known for a while that a section of Luse Road would have to be closed.  Representatives of the airport board do think that they will receive approval for the expansion this year.  They will be at the next meeting to discuss it further.

Commissioner Heimlich said that they can have the road closed during construction by making the announcement at a regular meeting, but if they are going to vacate the road a public hearing must be held.

Attorney Loy suggested a letter be sent to landowners in the area.  A list of landowners will be obtained from the Area Plan office.

Funding for alternate routes, such as Gordon Road, is being applied for at this time.  There is also money in the airport grant for a new road between Luse Road and Gordon Road.

  • Commissioner Burton made a motion to intend to close a section of Luse Road when necessitated by the airport project, seconded by Commissioner Diener.  Vote:  Unanimous

Attorney Loy said that he will follow-up with a notice that will go to landowners when a date is determined.

NIPSCO ROAD

Don Ward, Engineer, presented an Engineering Agreement for Preliminary Engineering and Construction Engineering for the County Highway Department when they build the new NIPSCO road on CR 25 E.  The contract is written to pay Mr. Ward at an hourly rate.

Commissioner Diener mentioned that the cost of the contract and the cost of the constructing the new road will all be paid for by NIPSCO.

  • Commissioner Diener made a motion to accept the Engineering Agreement from Mr. Ward as presented, seconded by Commissioner Burton.  Vote:  Unanimous

AREA PLAN – PETITION FOR ROAD NAME

Joe Rogers, Director, presented a petition to name the new NIPSCO road County Road 125 N.  He has checked with the E-911 Department, US Postal Service and the Fire Department to make sure they’re okay with the name.

Commissioner Burton disagreed making a new name for the road; he felt that it should be called Meridian Road.

  • Commissioner Diener made a motion to approve the name of the new NIPSCO road as County Road 125 N, seconded by Commissioner Burton.  Vote:  Unanimous

MARKETING THE WOLCOTT CORRIDOR

Randy Mitchell, President of Economic Development, submitted a proposal from BrandAcceleration to market the Mid American Commerce Park (Wolcott Corridor area).  Since the project is well underway, he said that they need to start marketing the 500 acres.  This property will be aggressively marketed overseas.  The marketing will consist of two showcase videos.  The cost of the proposal is $38,800.  He asked the commissioners to approve the proposal and the funding.

  • Commissioner Burton made a motion to enter into an agreement with BrandAcceleration as presented, seconded by Commissioner Diener.  Vote:  Unanimous

APPOINTMENT

  • Commissioner Heimlich made a motion to appoint David Diener (awarding agency representative), James Mann (awarding agency taxpayer representative, Mark Gamble (county legislative body taxpayer representative), and Phil Vogel (alternate), to the Common Construction Wage Board for the demolition of the former White County Memorial Hospital project, seconded by Commissioner Burton.  Vote:  Unanimous

WHITE COUNTY SOIL & WATER

White County Auditor Gayle Rogers presented an ordinance to establish a payroll fund for the Soil & Water Conservation District.  In 2012, the commissioners authorized the county’s payroll clerk to process their supervisor’s payroll but the fund was never established.

  • Commissioner Diener made a motion to suspend the rules to adopt the ordinance on the first reading, seconded by Commissioner Burton.  Vote:  Unanimous

  • Commissioner Burton made a motion to approve Ordinance No. 14-06-02-01 establishing Soil & Water Conservation District Payroll Fund, seconded by Commissioner Diener.  Vote:  Unanimous

ORDINANCE NO. 14-06-02-01

ORDINANCE ESTABLISHING SOIL & WATER CONSERVATION DISTRICT

PAYROLL FUND

 

BE IT HEREBY ORDAINED, by the White County Board of Commissioners as follows:

Section 1:  That there is hereby established the Soil & Water Conservation District Payroll Fund.  Said fund shall be a non-reverting account to be used to pay Conservation District supervisors per diem salary.

Section 2:  Said per diem salaries shall be processed one time per year through the White County payroll department.

Section 3:  The Soil & Water Conservation District shall reimburse White County for the full amount of all salaries and taxes prior to the end of the calendar year in which the payroll is paid.

 

There being no further business to come before the board, their meeting was adjourned.

___________________________      _____________________________      ____________________________

John C. Heimlich, President               Steve Burton, Vice President                   David Diener, Member

ATTEST:  _________________________

Gayle Rogers, Auditor