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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on May 19, 2014 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners.  The following members were present:

 

Dennis E Carter          Kevin L Crabb                                    Art A Anderson

Bruce D Clear             Raymond L Kramer Jr            James G Annis     James B Davis

 

HIGHLIGHTS OF JOINT SESSION:

Environmental Officer Jimmy Reynolds said the Wakeland house in Idaville should be removed in the next couple of weeks.

White County Economic Development (WCED) President Randy Mitchell said five new businesses have started up: a landscaping business, mopeds, petting zoo, screen printing, and a janitorial service.  There are nineteen new jobs.  He said despite all the advertising for a class to help entrepreneurs get started, no one signed up.  He said it is a much-needed class to ensure that new business owners complete all the proper steps required by different agencies.

Area Plan/Building Department Director Joe Rogers said there are more inspections to be done within a specific time frame than one Inspector is able to get done.  People want inspections done before buildings or homes are 100% done so they can occupy their place.  Once the construction is complete, another inspection must be done.  Mr. Rogers said he is working on a plan to streamline the inspection process.  He meets with town clerks to keep them informed of Area Plan activities.  Trying to find ways to include municipalities in the zoning process, he said Town Councils are most interested in having people serve on subcommittees.  He may give the towns an activity report.

Commissioner President Heimlich said the Highway Department is going to re-asphalt a mile stretch from Lowes Bridge to the curve at road 500 North.  The cost of materials will be $124,000.  Interim Highway Superintendent Mike Kyburz said there will be some prep work and the asphalt will take two days to complete.  WCED President Mitchell said Girtz Industries has turned down business because the road is not able to withstand the weight load necessary for particular jobs.

Councilor Anderson made a motion to fund the $124,000 to asphalt the road from Lowes Bridge to County Road 500 North.  Councilor Crabb seconded the motion.     Vote:  Unanimous

Commissioner Heimlich said a decision has to be made on the size of the Chamber of Commerce building before finalizing building plans.

Commissioner President Heimlich presented former Highway Superintendent BJ Propes with a plaque in appreciation of his nearly forty years of service in the Highway Department (thirteen of which he was the Assistant Superintendent and two as Superintendent).

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Anderson made a motion to accept the April 21, 2014 minutes.  Councilor Clear seconded the motion.                                                                                    Vote:  Unanimous

ABATEMENTS

Bio Town Ag, Inc. had estimated hiring twelve employees on the SB-1 form and has actually hired 28 to date.  Estimated values before the project were $1,912,000.00, values upon completion $4,392,387.00.  It was estimated to convert 42,048,000.00 pounds of solid waste and was actually 71,613,000.00 pounds.

Councilor Kramer made a motion to accept the Bio Town Ag, Inc. abatement compliance forms.   Councilor Davis seconded the motion.                                       Vote:  Unanimous

 

Councilor Crabb said Girtz Industries is growing.  He said the units are getting larger and heavier (80,000 pounds).  They use trucks with special axles.  Councilor Crabb said Girtz is testing their units by putting power into the REMC lines.  They are putting a little less than a megawatt onto their system for a short time, but they want to go up to two or three megawatts.  They estimated 136 employees and actually have 145 to date.  Now they have added 24 more.  Estimated cost of improvements was $4,599,246.  The actual cost was $1,390,737.

Councilor Annis made a motion to accept Girtz Industries Inc. abatement compliance forms.  Councilor Davis seconded.                                                                      Vote:  Unanimous

Councilor President Carter was concerned that Meadow Lake Wind Farm had estimated employing up to 60 people and there are only 33 employed.  Councilor Kramer said they noted they share five office employees and seven maintenance employees.  Councilor Crabb said they have been able to save money by cross training their employees.  (He would like to see the Courthouse employees cross train to work in other offices.  Council President Carter said it is too territorial in government offices to accomplish that.)  The assessed values of their project are about a billion dollars.

Councilor Crabb made a motion to accept the Meadow Lake Wind Farm LLC abatement compliance forms.  Councilor Anderson seconded the motion.                Vote:  Unanimous

 

Councilor Anderson asked if Liberty Landfill still gets an abatement for the generators they have.  Auditor Rogers will investigate.  Councilor Crabb said methane is the most affordable electricity.  Councilor Anderson said when an individual (i.e. Brian Furrer) has the guts to put everything on the line to do something and then tries to get an abatement, people gripe and complain.  But they don’t have a problem with a big corporation having one.  He said Mr. Furrer, who is behind Bio Town, is doing very well and has been an asset to the County.

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Auditor                        $870,000.00    51-1000-9-99                          1-99

Certified Shares                      General Fund

 

Auditor Rogers said the General Fund will be fine through the end of the year with the transfer.  However, when working on the next budget the Council may want to move a couple of departments to Certified Shares.  Certified Shares was a part of the General Fund, but the State has decided to have it separate from the General Fund.  Certified Shares is the County’s portion of County Adjusted Gross Income Tax (CAGIT).

Councilor Anderson made a motion to transfer $870,000 from Certified Shares to the General Fund.  Councilor Kramer seconded the motion.                                Vote:  Unanimous

COUNTY ECONOMIC DEVELOPMENT INCOME TAX

Auditor Rogers said when the Commissioners purchased land for Mid-America Commerce Park, the Council voted to take the money from County Economic Development Income Tax (CEDIT).  That fund is appropriated by the Council, but for the Commissioners to spend.  There has already been $1.2 million for insurance and $300,000 for misc., which did not include the land purchase that came out of that fund.  There is a chance the Commissioners may want the land purchase from CEDIT reimbursed from a different fund.  Solid Waste Operating might be a reasonable option, if necessary.

Auditor Rogers said you can transfer up to 10% of either the total budget or the total budget regulated by the State to the Rainy Day Fund (she was not sure which budget).  The State sees the total budget, but they do not regulate the total budget.

 

Fund #13 Highway – new road fund is money that NIPSCO gave the County for the new road (to replace the vacated portion of road 25 East).  Auditor Rogers said she named it that so the fund could be used for future purposes.

Councilor Anderson was wondering if the County could collect a fee from NIPSCO to run fiber optic cable.  Auditor Rogers said utilities are exempt from fees in Area Plan.  She said he could ask the Commissioners since that would be policy.

EMERGENCY MANAGEMENT TRUCK

Auditor Rogers said the Emergency Management Association (EMA) created a fund to put radio rebate money into so they could purchase a vehicle when the need arose.  They chose to name it the Rainy Day Fund.  Since the money is there and was set aside for this purpose, they can use it to purchase the truck as was voted on at the joint April Commissioners/Council meeting.  The fund name has been changed, because EMA cannot have a Rainy Day fund.  Council President Carter would like to be sure it is cleaned up before the money is spent.

 

FUND AMOUNTS

Auditor Rogers said she is still searching for a discrepancy from 2012 for $90,000.  The fund numbers in the Auditor’s computer software match the Treasurer’s computer numbers.  The cash book and the bank statements are within $500.  However the cash book and the bank statements say we have $90,000 less than the two computer software systems.  She has gone through the 2012 revenue to see if something was posted twice, but nothing looked odd.  The next step is to look at bank statements to see if there was something missed in the computer.  The State Board of Accounts (SBOA) found the discrepancy in 2012, and SBOA Field Examiner Denny Hines thought he found it and had them make an in and out adjustment.  That did not correct it.  There was a $250,000 Innkeeper’s CD that matured and they chose to reinvest $150,000 and keep out $100,000.  The Treasurer’s books reflected $250,000 coming in and the $150,000 going out, but nothing showed the $100,000.  On the Auditor’s side the books showed $100,000 & $150,000 coming in and $150,000 going back out.  Mr. Hines thought the adjustment would make the difference, but it didn’t take care of the problem.  Auditor Rogers thinks it’s a glitch in the computer because the bank and the cash book match.  She said we don’t have more money than the bank statements say.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn.  Councilor Anderson seconded the motion.                Vote:  Unanimous

 

 

 

 

___________________________          ___________________________            ___________________________

DENNIS E CARTER, PRESIDENT     JAMES ANNIS                                        ART A ANDERSON

___________________________             ___________________________            ___________________________

JAMES B DAVIS                                    KEVIN L CRABB                             RAYMOND L KRAMER JR

___________________________              Attest:  ___________________________

BRUCE D CLEAR                                          GAYLE E ROGERS, AUDITOR