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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 16, 2014. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference room beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on June 2, 2014, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

EMA – GRANT APPLICATION

EMA Director, Dean Mullens, presented a grant agreement from the Indiana Department of Homeland Security (IDHS). The grant is for $4,000 to purchase a portable generator with light tower. Mr. Mullens said that in the past when an agency (fire department or law enforcement) needed to use a generator, he would borrow one from Carroll County. The generator will be available for all agencies to use when needed.

  • Commissioner Diener made a motion to enter into an agreement with IDHS to receive a $4,000 grant to purchase a generator with light tower, seconded by Commissioner Burton. Vote: Unanimous

STRATEGIC PREPAREDNESS PLAN

Rose Brady, Assistant to the Director of EMA, presented the White County Strategic Preparedness Plan. She said that the preparedness plan addresses projected needs in planning, training and exercises. This is a requirement from the state to make sure that White County is keeping up with the federal law.

  • Commissioner Burton made a motion to approve the White County Strategic Preparedness Plan effective July 1, 2014, seconded by Commissioner Diener. Vote: Unanimous

JAIL – WATER HEATER

Commissioner Diener explained that there are two water heaters at the Jail and one of them has completely quit working. He said that the one that is not working is actually the newest one and the original water heater that was put in when the building was built is barely working. He deemed this as an emergency situation, because there are times when there isn’t any hot water and asked the Sheriff to get at least two quotes to replace both water heaters.

Quotes were received from the following:

Scheurich Plumbing Heating & Cooling, Monticello $49,378.00

2 – AO Smith Cyclone XI 130 GL Commercial Water Heaters

DaDodd, Lafayette

2 AO Smith BTH 500A Water Heaters $32,850.00

  • Commissioner Diener made a motion to accept the lowest bid from DaDodd for $32,850.00, seconded by Commissioner Burton. Vote: Unanimous

6th STREET PROJECT– CHANGE ORDERS

Craig Shroyer, Project Manager, presented the following change orders for the 6th Street construction project:

Change Order No. 006 $13,762.98

This change order is for the areas in which mainline storm sewer installation was found to have unsuitable soil with which to install 30” pipe. Two areas had soils that were not stable enough to install the storm sewer pipe.

Change Order No 007 $ 4,787.22

This change order is for the installation of 4” ductile iron fittings instead of the copper fittings that are stated on the plans for commercial grade fittings.

Change Order No. 008 $ 2,652.20

This change order is for the installation of 2-12” and 2-18” end sections along the swales of the project.

  • Commissioner Diener made a motion to approve and pay Change Order No. 006, 007 & 008, as presented, seconded by Commissioner Burton. Vote: Unanimous

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

President Denny Carter Jim Annis Bruce Clear Arthur Anderson

Casey Crabb James Davis Butch Kramer

RECYCLE DEPARTMENT

Dawn Girard, Director, presented a mid-year report for the Recycling Department. A copy of the report is available in the Commissioners’ office.

ENVIRONMENTAL REPORT

Jim Reynolds, Officer, presented the Environmental Report for June 16, 2014.

  • Received 53 calls/complaints on various issues.
  • Issued 4 septic permits.
  • Made 8 landfill inspections.
  • Sent out 35 letters for compliance with abandoned septic tanks.
  • Firearms Training

BUILDING DEPARTMENT

Director Joe Rogers presented the building permit report through May 31. He mentioned that there were 71 permits issued, but 21 of them were for Mag Pellet. He has hired a part-time person and they will be entering past variance information in to a database. In August, he will be doing a GIS training for Clerks and the general public.

Mr. Rogers discussed updating the White County Comprehensive Plan.

AIRPORT BOARD – ADDITIONAL RUNWAY EXTENSION

Phil Gutwein, White County Airport Board member, appeared before the commissioners and councilmen. He said that Magnetation has been using the airport on a regular basis and they have requested that the runway be extended longer. He said that the ultimate goal was to have a runway that is 5,000 ft., but FAA has said that there are not enough operations at the airport and they were only approved for a 4,500 ft. runway. The grant will be 90% FAA, 5% state and 5% county.

Mr. Gutwein requested the Council and Commissioners to help fund the additional 500 ft runway. He said that the cost would be cheaper now, while they have all of the equipment and contractors on site, than it would be five years

from now. The estimate from the engineers for the additional 500 ft. is $700,000. He said that the airport board can come up with about $400,000, but they will need help with the $300,000.

Councilman Anderson asked if the runway has to be widened. Mr. Gutwein said that the runway was widened three years ago from 60 feet to 75 feet. Commissioner Diener asked if they have adequate land for the additional runway. Mr. Gutwein said yes, they do have enough land.

Commissioner Heimlich said that the consensus from the commissioners and council is to go ahead and do the additional 500 feet to make a 5,000 ft. runway now. The council agreed that they are onboard with the project.

WHITE COUNTY LEARNING LAB – UPDATE

Suzy Karberg, Director, said that the White County Learning Lab has now been located at the Annex Building for 4 years now. She said that they handed out forty-six GED’s last year. As of July 1, their budget has been cut from $98,000 to $86,000, but she is not worried. She discussed the classes that are available that can assist students attending Ivy Tech. She also asked permission to put up a removable sign on Illinois Street that says White County Learning Lab. PERMISSION GRANTED

 

WHITE COUNTY AG ASSOCIATION

On April 7, 2014, the Commissioners approved to fund a new sound system for $25,000 at the fairgrounds. Since then, a request has been made that the county financially assist them with an electrical upgrade project as well. This was discussed at the last Commissioners’ meeting on June 2. At that time, the commissioners tabled the discussion so they could talk it over with the council.

Commissioner Heimlich asked the council members where they would like to take the money out of to fund the two projects totaling $33,000.

Denise Schroeder, Director of the Ag Association, was present to answer any questions.

  • Councilman Anderson made a motion to pay $33,000 out of CEDIT to fund the electrical and sound system projects at the fairgrounds, seconded by Councilman Clear. Vote: Unanimous

  • Commissioner Burton made a motion to approve the electrical upgrade project for $8,000 at the fairgrounds, seconded by Commissioner Diener. Vote: Unanimous

MEMORANDUM OF UNDERSTANDING – CHAMBER BUILDING

Commissioner Diener presented a Memorandum of Understanding (MOU) for the new Chamber of Commerce Headquarters Project. The agreement has already been approved by the Greater Monticello Chamber of Commerce & Visitors Bureau, Inc., and the City of Monticello.

The MOU details the responsibilities of each party involved:

City of Monticello commits to the following:

  • To transfer/deed any and all real estate to White County as necessary to accommodate the foot print of the Project.
  • To provide janitorial services as necessary to maintain the public restrooms to be located at the rear exterior of the project.

The County commits to the following:

  • Assumption of all responsibility relative to the project’s site and facilities development.
  • All future facility maintenance (excepting the maintenance of the exterior public restrooms as noted above)
  • The development of all legal documents.

The Greater Monticello Chamber of Commerce commits to the following:

  • To immediately vacate current facilities as necessary to prepare the site and construct proposed improvements.
  • To pay all utility bills.
  • That it will accept and execute the lease agreement to be offered by the White County Commissioners.

The term of the lease shall be 50 years with an annual cost of $1.00.

Commissioner Burton said that he supports the Chamber, but he represents an area of White County where this will not benefit them in any way. He voiced his concerns on how the county is accepting too much of the responsibilities and being too generous in this deal.

  • Commissioner Diener made a motion to approve the Memorandum of Understanding with the Chamber and City of Monticello, seconded by Commissioner Heimlich. Vote: 2 Yes and 1 No (Burton)

There being no further business to come before the Council, they adjourned to their meeting room.

There being no further business to come before the board, their meeting was adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor