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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on June 16, 2014 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners.  The following members were present:

 

Dennis E Carter          Kevin L Crabb                                    Art A Anderson

Bruce D Clear             Raymond L Kramer Jr            James G Annis

HIGHLIGHTS OF JOINT SESSION:

White County Recycling Director Dawn Girard said prices for cardboard are going down.  The Center does not collect as much newspaper as in past years because people are reading more electronically.  Money is not being made collecting glass; in fact it sometimes costs to recycle it.  They are looking for a new location for the Buffalo trailer.

White County Area Plan Department has a part-time person updating the new layer on the GIS site.  There will be training in August for the public and town clerks on how the GIS program works.  Area Plan Director Joe Rogers said the Comprehensive Plans for White County have not been updated since 1995.  He said they should be updated approximately every five years.  He said some counties hire an outside source to help create these plans and others try to accomplish it on their own.  He will be looking to the Area Plan Commission for direction.

White County Board of Aircraft Commission President Phil Guitwein would like the County to help fund an additional 500’ to the new 4,500’ runway the Federal Aviation Association approved to be built.  The grant for the 4,500’ runway will cover 90% of the cost.  The State will pay 5% and the County will pay 5%.  The additional 500’ will cost an additional $700,000 with no Federal or State funding.  It would be more cost effective to do it while in the building process rather than to do it later.  The Airport can come up with $400,000.  Companies such as Magnetation have requested the longer runway for their larger jets.  It would also be a draw for potential buyers in the Mid-Commerce Park area.  It is a safety factor for planes, since during hot, humid days, it takes more runway for planes to get off the ground.  Advertising for the bid process began on June 10, 2014.  It will be awarded in July.  Then application for the grant will be made.  Construction of the utilities should begin by fall this year.  Moving dirt should be in the spring of 2014.  Commissioners and Councilors were in favor of moving forward with the additional 500’ and helping out financially during the budget process.

Suzy Karberg, with the White County Academic Skills Center, said their budget will be cut on July 1, 2014, but they were able to purchase two years of supplies in advance.  She was appreciative of the help provided by the County.  They had 46 graduates this spring.

Councilor Anderson made a motion to spend $33,000 from County Economic Development Income Tax for the Ag Association 4-H fairgrounds sound system project.  Councilor Clear seconded the motion.                                                            Vote:  Unanimous

Denise Schroeder with the Ag Association said Brent Marley has resigned and they hope to do interviews for a replacement after the County Fair and before the State Fair.  They have an experienced, retired person helping out during fair time.

Commissioner Diener went through the points in a Memorandum of Understanding to solidify the County’s intent in regard to the Chamber building.  The City will give property needed to meet setbacks for the Chamber building.  The County will take care of the facility.  The Chamber will lease from the County at $1.00 per year for fifty years.  The City will maintain the public restrooms attached to the building.  Although the building is in the planning stages, the cost appears to be about $180,000.

Commissioner Diener made a motion to approve the Memorandum of Understanding between White County, the City of Monticello, and the Chamber.  Commissioner President Heimlich seconded the motion.                                Vote:  2 Aye 1 No, Commissioner Burton

 

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Anderson made a motion to accept the May 19, 2014 minutes.  Councilor Clear seconded the motion.                                                                                    Vote:  Unanimous

WHITE COUNTY HIGHWAY DEPARTMENT ADDITIONAL FUNDING

White County Highway Interim Superintendent Mike Kyburz said the Highway Department needs $360,000 more to get through the end of the year.  Auditor Rogers said the State cut $139,000 from the total Highway budget.  Mr. Kyburz said the $139,000 came out of the Fuel line item.  He said all the money appropriated to the Highway Department in Certified Shares is earmarked.  Supplies have been ordered but not invoiced yet.  He said the budget allows for 25 miles of road maintenance a year, but he would like to have 100 miles.  He said this past winter wiped out the Fuel line item and also hit Equipment Repair hard.  There was $800,000 more in Motor Vehicle Highway than the past years.  However, there was a $500,000 deficit, which left $300,000 more to work with.  Mr. Kyburz said one of the Department’s biggest costs is in equipment and repairs.  He said the newer trucks cost more to maintain because of the sensors.  The sensors cost $500 and if they aren’t working the trucks slow down to 10 miles an hour.

Councilor Annis advised Mr. Kyburz to work with Auditor Rogers to come up with a more accurate additional appropriation figure and then have it advertised for the next meeting.  Councilors are considering Solid Waste Operating funds for the appropriation.

Auditor Rogers said the Highway Department hires an outside source for $200,000 a year to do the paving because their paver does not work.  She said a new paver could be paid for in a couple years’ time.

 

COUNTY REVENUE AND BUDGETS

Auditor Rogers said the way the Auditor/Treasurer financial software works it shows money from matured CDs as revenue.  It also shows money (already figured as tax collected revenue) being transferred from the banks into the General Fund as revenue as well.  In past years those figures have been presented to Council as income for the year, when in fact, those “in and out” figures should have been deducted to show true revenue figures.  She said the County has done alright because it has never used more than what the true figures would have shown.  Auditor Rogers will be giving them true figures this year at budget time.

Auditor Rogers said Liberty Landfill no longer receives an abatement.

The Commissioners decided the Emergency Management Agency could use their Rainy Day/New Vehicle Fund to purchase the new vehicle.  That will clear out the fund, and they will no longer have a Rainy Day Fund.

Council will meet Monday, July 28, 2014 to organize and review Department budgets.  At 1:00 they will meet with the Commissioners on their budget.  Tuesday, July 29, they will meet with all Department Heads about their individual budgets.  Thursday, July 31, the Council will meet to finalize the budgets.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn.  Councilor Kramer seconded the motion.                                Vote:  Unanimous

 

 

 

 

___________________________          ___________________________            ___________________________

DENNIS E CARTER, PRESIDENT     JAMES ANNIS                                        ART A ANDERSON

_________(absent)___________             ___________________________            ___________________________

JAMES B DAVIS                                    KEVIN L CRABB                             RAYMOND L KRAMER JR

___________________________              Attest:  ___________________________

BRUCE D CLEAR                                          GAYLE E ROGERS, AUDITOR