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BE IT REMEMBERED, that the White County Drainage Board held a regular meeting on Monday, July 21, 2014. The meeting was held at the White County Building, 2nd floor, commissioners’ conference room beginning at 10:30 a.m.

Drainage Board members present were: President Steve Burton, Vice President John Heimlich and Member David Diener. Also, present were the White County Attorney George W. Loy, White County Surveyor Bradley E. Ward and the Surveyor’s Secretary Sharon Broussard.

Others present were:

Sharon Watson – White County Soil & Water

Mike Kyburz – White County Highway Dept.

Mayor Ken Houston – City of Monticello

Joe Mowrer – City of Monticello Water Dept.

Perry Beever Dick Bol

John Gunther Ruth Gunther

James L. Hunt Richard Lehe

Jerry Lindquist Kyle O’Farrell – K&K

Valerie Saems Meyer – GST Trust , representative Dave Parrish

Tami Parrish Jack Pherson

Trent Pherson – Karen &Tony Franscoviak, representative Rick Roach-tenant

Kyle Rule - Jessie J. Balkema Family Trust, representative Stephen Thomas

MINUTES

  • Vice President Heimlich made a motion to approve the minutes as presented for the regular meeting held on July 7, 2014, seconded by Member Diener. Vote: Unanimous

E.M FERGUSON TILE DRAIN #691 – PUBLIC MEETING

The discussion is continued from September 16, 2013, regarding the Petition for Reconstruction.

The account balance is $2,887.17. The annual maintenance assessment is $1,800.04. The four year maximum is $7,200.00. The rate is $2.50 an acre with $5.00 minimum. The landowners were billed in 2014.

There are approximately 700 acres in watershed. There are more acres north of SR 18; maybe 250 acres south. There are about 24 parcels and some are duplicate landowners.

President Burton states this meeting is not a public hearing it is a public meeting for information exchange. He allows public comments after maintenance options have been distributed to landowners, representatives and tenants attending the drainage board meeting.

Option# 1

Reconstruct entire tile run: Start with 30” tile at outlet and work it down to a 12” tile

Cost: $500,000 total $750.00 per acre

Option# 2

Trench 15” tile: Start at outlet and run to CR 225E

Cost: $300,000 total $450.00 per acre

Option #3

Trench in 15” tile Start at SR 18 and run to CR 225E

Cost: $200,000 total $300.00 per acre

Option #4

Repair known issues only Separate county tiles at outlet and repair under SR 18

Cost: $20,000 $30.00 per acre

Kyle O’Farrell, tenant ; also representing landowners John and Ruth Gunther. He said they support option #2.

Member Diener states establishing there is an issue where the drain goes under SR 18.

Vice President Heimlich stated the assessment will have to go out with the notice, so that will have to be decided ahead of time. At the hearing the vote will be on what was presented. The whole project can be voted down at the hearing if the landowners opinion is not in favor of the assessments presented and a new notice with new options will have to be sent out.

President Burton removed option #1 and option #3 from the list of choices. The cost of the project vs. the benefit is what we are to be deciding. He explained option #2 is what we are heading for as an advertisement for the landowners as a future public hearing and we can start that procedure if we get bogged down with contractors; we can proceed with option #4 because this will establish where the tile will be under SR 18. He said you will be notified by mail if it is a variable rate or not.

Surveyor Ward discussed the contractors are scheduled for a year and not available. He said under a reconstruction project the landowners have five (5) years to pay back the maintenance assessments; after the first year there is a 10% interest penalty on everything not paid the first year.

White County George Loy explained variable rate. Variable rate is that not all landowners pay same rate. Right now the landowners pay $2.50 per acre per year of the maintenance of the drain. The rate has to do with the benefits to each landowner. The law does permit in either the maintenance or reconstruction project for the Drainage Board to decide to assess different rates to different areas of the water shed; higher rates in some case and lower in the others. The process would be the reconstruction is of more benefit to some land owners than others. By law the Drainage Board is to be deciding the cost of the project vs. the benefit to the landowners. The Drainage Board has to follow the state statue. This project will have to be publicly bid.

After much discussion the White County Surveyor Bradley Ward was directed to proceed with option #2 by the White County Drainage Board. Option #2 is installing a 15” tile from the outlet to CR 22E parallel to the existing tile and correcting the existing tile under state road 18. Option #2 is what we are to advertise for a future public hearing.

T.J. WOLTZ TILE DRAIN #603- PUBLIC MEETING

The discussion is continued from October 7, 2014, regarding the Petition for Reconstruction.

The account balance is $6,409.60. The annual maintenance assessment is $1,847.10. The four year maximum is $7,388.40. The rate is $3.00 per acre and $10.00 minimum. The landowners were billed in 2014. There are 611 acres.

COST ESTIMATE FOR RECONSTRUCTION

Replace tile from outlet to open drain on the City of Monticello property: start with a 30” tile and taper down to a 12” tile, add structures when needed, replace tile branches if needed with 12” tile, tie in all private tiles, improve structure at inlet of tile, clean the open ditch and remove brush.

Cost: $300,000 - $400,000 total $500.00 - $600.00 per acre

Surveyor Ward presented the cost estimate of $300,000-$400,000 to reconstruct a new tile. The tile comes into the property of the City of Monticello and drains an open regulated ditch. The structure will be improved to guard against debris getting down into the tile and cleaning the open ditch. The City of Monticello property is about one and one-half miles.

President Burton explained the cost will be $500-$600 per acre and the landowners have five (5) years to pay back the assessment cost. After the first year there is a 10% interest penalty on everything not paid the first year.

Member Diener states, “you are just paying for the assessment of your tile, your drain, based on your acreage, no one else’s.”

Vice President Heimlich pointed out the term “County drain” means the drainage board has the authority to set rates and make sure everyone pays their fair share. This is the reason for it in the beginning , otherwise you would have people not paying for it.

Trent Pherson, representative for Franscoviak, stated he is in favor of the project as long as it is done properly. Meaning size wise and installation wise.

The White County Drainage Board directed Surveyor Ward to proceed with more exact engineering designs and cost.

INDIAN CREEK – UPDATE

Surveyor Ward stated he is waiting on Pulaski County to send out letters.

There being no further business to come before the board, their meeting was adjourned.

____________________ __________________________ ____________________

Steve Burton, President John C. Heimlich, Vice President David Diener, Member

COMPLETE DIGITAL MINUTES MAY BE HEARD IN THE SURVEYOR’S OFFICE.