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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, July 21, 2014. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes as presented for the regular meeting held on July 7, 2014, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

APPOINTMENT

  • Commissioner Diener made a motion to appoint Mike Kyburz as the new Highway Superintendent, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Joe Rogers, Director, said that a couple years ago the Area Plan Commission decided to give a little more attention to the signage problem in White County. As a result, the APC authorized Mr. Rogers to remove illegal signs and monitor several intersections.

Mr. Rogers said that he is still having a problem with garage sale signs and he continues to have them removed on a weekly basis. He just wanted to make the commissioners aware that he is still doing this and if they have any concerns to let him know.

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

President Denny Carter Jim Annis Bruce Clear Arthur Anderson

Casey Crabb James Davis Butch Kramer

OPEN BIDS – DEMOLITION OF THE FORMER WHITE COUNTY MEMORIAL HOSPITAL

White County Attorney George Loy announced that the Commissioners did properly advertise the request for bids for the demolition of the former White County Memorial Hospital. Two bids were received from the following:

Kemron Environmental Services, Atlanta, Georgia

Guaranteed maximum bid price: $1,328,302.45

Alternate 1 $ 7,073.79

Alternate 2 $ 11.19/per ton

Alternate 3 $ 553,500.58

Dore & Associates, Bay City, Michigan

Guaranteed maximum bid price: $1,783,200.00

Alternate 1 $ 17,300.00

Alternate 2 $ 16.00/per ton

Alternate 3 $ 568,200.00

Commissioner Heimlich asked if there were any bids submitted that weren’t opened. No response. He announced that the bids were available for inspection. The bids will be taken under advisement at this time and awarded at the next meeting on August 4.

E911

Terri Brooks, Director, presented a quarterly report for the 911 Department.

Terri discussed how busy and stressful the year has been so far. She reported that her last part-time employee is going full-time effective today. Because of the restrictions that are now put on part-time employees she doesn’t think that she will have any more part-time dispatchers because of the amount of time that it takes to train them.

Terri reported that they are so busy on the weekends now, two dispatchers are not enough. She said dispatchers have logged over 340 hours of overtime and she has worked over 75 hours of overtime as well.

She is currently fully staffed.

COUNCIL ON AGING

Gale Spry, Director, presented a copy of the 2nd quarter finances and the statistic on how many trips they made. She is currently writing a grant for 2015’s funding and two mini vans. The cost of the two vans will be $68,526. They will be reqired to come up with 20% of local matching funds.

  • Commissioner Diener made a motion to approve Resolution No. 14-07-21-02 authorizing the filing of an application for a grant under section 5311 of the Federal Transit Act, as amended, seconded by Commissioner Burton. Vote: Unanimous

RESOLUTION NO. 14-07-21-02

RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION FOR A GRANT UNDER SECTION 5311 OF THE FEDERAL TRANSIT ACT, AS AMENDED

WHEREAS, the U.S. Department of Transportation is authorized to make grants to states through the Fedral Administration (FTA) to support capital, operating and feasibility study assistance projects for non-urbanized public transportation systems under Section 5311 of the FTA Act of 1964, as amended;

WHEREAS, the office of Transit, Indiana Department of Transportation (INDOT) has been designated by the Governor to make Section 5311 grants for public transportation projects;

WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs;

NOW, THEREFORE, BE IT RESOLVED BY WHITE COUNTY:

1. That John C. Heimlich, County Commissioner, on behalf of White County is authorized to make the necessary assurances and certifications and be empowered to enter into an agreement with INDOT for the provision of rural public transportation services.

2. That White County Council on Aging is authorized to execute and file an application on behalf of White County Commissioners with the INDOT to aid in the financing of transit assistance projects pursuant to Section 5311 of the Federal Transit Act, as amended.

3. That White County Council on Aging is authorized to furnish such additional information as INDOT may require in connection with the application.

4. That White County Council on Aging is authorized to execute grant contract agreements on behalf of White County.

ENVIRONMENTAL OFFICER

John Raines, Officer, presented his monthly environmental report for July 21, 2014.

  • Received seventy-six calls/complaints on various issues.
  • Issued 1 septic permit.
  • Made 10 landfill inspections.
  • Continues to work with TLRSD.
  • Wakeland property is completed and cleaned-up.
  • Working with SFLECC on lake samples.

ECONOMIC DEVELOPMENT

Economic Development President, Randy Mitchell, presented his Business Summary July 2014 report. Since the first of the year, White County has had 13 expansions and new businesses, 313 new jobs and $81 million in new investments. He continues to meet with four or five existing business a month.

Mr. Mitchell said that he is working with Dan Zurner to consider getting proposals to target a marketing study for the Mid America Commerce Park. This will tell them what types of businesses they should be putting in and what type of workforce they should hire. They will be applying for a grant to help fund this study.

Infrastructure on the Mid-America Commerce Park is going very well. Water and sewer lines are being laid every day. The base of the water tower is in place and it is due to be completed in November.

BUILDING DEPARTMENT

Joe Rogers, Director, presented a building permit report. The number of permits issued each month continues to run behind from last year. Thirty-seven permits were issued last month; three of them were for new dwellings.

Mr. Rogers mentioned that the part-time employee that he hired to update files on the GIS started with 2,894 files and she is now down to 564.

Mr. Rogers said that he told the APC that they, along with the department, have really dropped the ball by letting the Comprehensive Plan go 20 years without being updated.

There being no further business to come before the council, their meeting was adjourned.

6th STREET CHANGE ORDERS

Craig Shroyer, Project Supervisor, presented the following change orders to the commissioners for their approval.

Change Order No. 002 – $56,473.63

This change order is for the perpetuation of field tiles throughout the project. Approximately 25 field tiles were in the path of storm sewer and water main installation throughout the project. HRP Construction had to stop their work, determine what size of pipe was needed for repair, and reconnect the field tile with either rubber boots or concrete collars.

Change Order No. 009 – $ 1,709.94

This change order is for the removal of sediment from the rip rap in the swales along Sixth Street and Norway Road. At the Pre-Final Inspection on June 18, 2014, some areas of the grass seeding had not taken root because of heavy rains, washing down sediment into the rip rap. A vac truck was used to clean up the sediment from the rip rap. The areas that washed out were also re-seeded and re-mulched to prevent any further sediment runoff.

  • Commissioner Diener made a motion to approve Change Order No. 002 and 009 as presented for the 6th Street Project, seconded by Commissioner Burton. Vote: Unanimous

GORDON ROAD

Mike Kyburz, Highway Superintendent, presented a contract from INDOT for the funding of the Gordon Road project. Federal-aid funds made available to the county from INDOT will be used to pay 80% of the project costs. The maximum amount of federal funds allocated to the project is $3,257,930.00.

  • Commissioners Diener made a motion to accept the Indiana Department of Transportation – Local Public Agency Project Coordination Contract as presented, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor