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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, August 18, 2014.  The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were:  President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener.  Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on August 4, 2014, seconded by Commissioner Burton.  Vote:  Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener.  Vote:  Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton.  Vote:  Unanimous

POLLING LOCATIONS

White County Clerk Paula Lantz said that one of the polling locations that was used last year experienced difficulties with parking.  She requested permission to move precincts Union 3 and Union 7 from White Oak Health Campus to the Monticello Christian Church Fellowship Hall, in Monticello.

Commissioner Diener asked if the new location meets the ADA standards.  Clerk Lantz said that she has done an ADA study on all of the locations and they are all ADA compliant.

  • Commissioner Diener made a motion to relocate the polling location for precincts Union 3 and Union 7 from White Oak Health Campus to the Monticello Christian Church Fellowship Hall, seconded by Commissioner Burton.  Vote:  Unanimous

Clerk Lantz and John Million also presented a resolution authorizing the Election Board to adopt a plan for Vote Centers.

 

RESOLUTION NO. 14-08-18-01

A RESOLUTION AUTHORIZING THE ELECTION BOARD OF WHITE COUNTY

TO ADOPT A PLAN FOR VOTE CENTERS

WHEREAS, Indiana Code 3-11-18.1 authorizes counties to adopt the Vote Center Model; and

WHEREAS, the Board of Commissioners of White County does hereby approve the designation of White County as a Vote Center County; and

WHEREAS, the White County Election Board is authorized, pursuant to Indiana Code 3-11-18.1-3 to proceed with drafting, adoption and implementation of a Vote Center Plan for White County, and having done so, the Plan is to be filed with the Indiana Election Division;

NOW, THEREFORE, BE IT RESOLVED AND CERTIFIED BY THE WHITE COUNTY BOARD OF COMMISSIONERS THAT THE White County Election Board is authorized, pursuant to Indiana 3-11-18.1-3 to proceed with the drafting, adoption, and implementation of a Vote Center Plan, along with the administration of Vote Centers for White County, starting with the November General Election for 2014.

  • Commissioner Burton made a motion to approve Resolution No 14-08-18-01 authorizing the Election Board of White County to adopt a plan for vote centers, seconded by Commissioner Diener.  Vote:  Unanimous

PROPOSED COMP TIME ORDINANCE – FIRST READING

Auditor Rogers presented an ordinance for first reading that limits the amount of comp time that can be accrued by all county employees county wide.  The ordinance proposes that when an employee reaches the maximum amount of comp time; overtime will be paid out.  This is to eliminate employees receiving large income checks after they retire.

Auditor Rogers said that she contacted other county Auditors to see what their policies were to help her put the ordinance together.

ORDINANCE NO. _________

ORDINANCE AMENDING COMPENSATORY TIME ALLOWANCES

FOR ALL WHITE COUNTY EMPLOYEES

BE IT HEREBY ORDAINED, by the White County Board of Commissioners as follows:

Section 1:  Compensatory “Comp” time may be accrued in lieu of being paid overtime for all non-exempt employees as outlined in the Fair Labor Standards Act of 1938, as Amended, Sec. 207(m)(2)(B)(o) (Section 207(k) for calculation for employees working in public safety) on an hour-for-hour basis for additional hours worked up to forty (40) hours per week or at a rate of one and one-half times the amount of approved hours worked in excess of forty (40) in a normal work week up to a total not to exceed two (2) of the employee’s regular work weeks.

Section 2:  The calculation of compensatory time is based on actual hours worked.  Time of on sick leave, vacation leave, personal leave, compensatory time or any other leave of absence will not be considered as hours worked for purposes of calculating compensatory time.  Holiday hours will be considered as ours worked for purposes of calculating overtime hours.  Use of compensatory time must be determined in advance of submission of the payroll.

Section 3:  An employee absent for a qualifying event under the Family and Medical Leave Act shall utilize the following banked benefit leave; 1) sick leave; 2) compensatory time; and 3) vacation time.  The employee shall be paid for these benefit hours as part of the employee’s FMLA leave time.

Section 4:  Comp time will be reported on the employee’s service record to the White County Auditor with each payroll claim voucher.

Section 5:  Effective immediately, all full-time employees working in a benefit position may accrue a maximum of two (2) of the employee’s regular work weeks compensatory time before monetary compensation is paid, unless an increase in the maximum compensatory time hours is approved by the Board of Commissioners.

Section 6:  Elected Officials and Department Heads are required to monitor the accrual of compensatory time.  All compensatory time shall be approved in advance of accrual or use.  In order to avoid excessive financial liability, Elected Officials and Department Heads must limit their department’s maximum allowance of banked compensatory hours to exceed neither the maximum allowed by ordinance nor the balance of their annual overtime budget appropriation.  Elected Officials and Department Heads are encouraged to schedule use of compensatory time as soon as possible to avoid accrual beyond the stated limit that would require monetary payment.

Section 7:  The Human Resources Department shall provide a compensatory time off agreement to advise non-exempt employees of the County’s compensatory time off policy.

Section 8:  Upon termination of employment, employees are entitled to payment of the unused balance of their accrued compensatory time.  Payment for accrued and unused compensatory time at termination may be included in the employee’s last regular earnings paycheck, if possible, or in a separate check.

Section 9:  Upon adoption, this ordinance will be incorporated as an amendment to any department Personnel Policy currently in effect.

  • Commissioner Diener made a motion to move the proposed ordinance to the second reading together with any changes to the ordinance amending compensatory time allowances for all White County employees, seconded by Commissioner Burton.  Vote:  Unanimous

The second reading will be held at the next Commissioners’ meeting on September 2, 2014.

AREA PLAN

Area Plan Director Joe Rogers asked permission to change the permitting process for parking lots.  Currently, the requirement is that anytime a business owner wants to re-stripe their parking lot, they are required to get a permit.  This is done to verify that the parking lot is ADA compliant.  Now, Director Rogers would like to issue a parking lot permit that will be valid for 3 years.  If the owner would like to re-stripe the parking lot the following year, a renewal will be issued.  This will eliminate the owner from having to apply for a new permit, pay another fee and submitting another site plan.

Commissioner Heimlich said that they do not have a problem relaxing the permit requirement.  Permission Granted

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

President Denny Carter      Jim Annis              Bruce Clear           Arthur Anderson

Casey Crabb                        James Davis         Butch Kramer

ECONOMIC DEVELOPMENT

Economic Development President Randy Mitchell presented his Business Summary August 2014 report.

Mr. Mitchell met with five existing business owners in the county to talk about business retention and expansion.  Two new businesses started up in the county:  Elite Auto and Marine, Monticello; and Reclaimed Hope, in Brookston.

On the calendar, Mr. Mitchell will be meeting with five site selectors and three Economic Development representatives in Indianapolis to present the Mid American Commerce Park and the Monticello Professional Park.  He will also be joining the Mayor of Monticello in hosting a delegation from China.  They are interested in learning more about our arts, sports and music in our schools.  Twin Lakes will be putting on a nice demonstration for them.

Nine students will be graduating from the second Advanced Manufacturing class.  Students will have the opportunity to participate in an interview fair on August 26.

AREA PLAN

Area Plan Director Joe Rogers submitted a copy of his Building Permit report for July.  Forty-four permits were issued last month; three of them were for new homes.

Mr. Rogers did conduct a GIS training session where he had twenty-one attendees.

ENVIRONMENTAL OFFICER

Jim Reynolds, Environmental Officer, presented a copy of his environmental report for August.

  • Received 44 calls/complaints on various issues.
  • Issued 2 septic permits
  • Made 6 landfill inspections
  • County work crew mowed 3 properties.

There being no further business to come before the joint meeting, the council adjourned to their own meeting.

There being no further business to come before the board, their meeting adjourned.

___________________________      _____________________________      ____________________________

John C. Heimlich, President               Steve Burton, Vice President                   David Diener, Member

ATTEST:  _________________________

 

Gayle Rogers, Auditor