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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, September 15, 2014. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes for the regular meeting held on Tuesday, September 2, 2014, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for September 15, 2014, as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

PROPOSED ORDINANCE – AVAILABLE INSURANCE PROCEEDS SET ASIDE

White County Attorney George Loy discussed the proposed ordinance approving request to the Indiana Department of Insurance for Enrollment in Insurance Proceeds Set Aside Program for the second reading

The commissioners decided that Joe Rogers, Area Plan Director, will be the contact person for White County.

  • Commissioner Diener made a motion to adopt Ordinance No. 14-09-15-02, Ordinance Approving Request to the Indiana Department of Insurance for Enrollment in Insurance Proceeds set Aside Program and also appointing Joe Rogers as White County’s contact person, seconded by Commissioner Burton. Vote: Unanimous

 

ORDINANCE NO. 14-09-15-02

ORDINANCE APPROVING REQUEST TO

THE INDIANA DEPARTMENT OF INSURANCE

FOR ENROLLMENT IN INSURANCE PROCEEDS SET ASIDE PROGRAM

WHEREAS, if an insured structure is damaged more than 75% by fire or explosion, I.C. 27-2-15 permits a county to receive, from the owner’s insurance proceeds, the lesser of 10% of the available insurance proceeds (if any), the certified anticipated expenses of demolition or rehabilitation of the structure the county will incur, or $7,000.00 for a residential and $15,000.00 for an nonresidential building or structure; and

WHEREAS, in order to do so the county must enroll in the Indiana Department of Insurance (“IDOI”) insurance proceeds set aside program by submitting a written request to IDOI which must:

(a) be approved by adoption of an ordinance by the county’s legislative body;

(b) contain the contact information for the specific individual who will act on behalf of the enforcement authority of the county; and

(c) remit to IDOI a one-time fee of $100.00;

AND, WHEREAS, it is the desire of the White County Commissioners to submit such a request and be included in the list of municipalities participating in the IDOI insurance proceeds set aside program.

NOW, THEREFORE, BE IT HEREBY ORDAINED by the White County Board of Commissioners, as follows:

Section 1: That a written request to the Indiana Department of Insurance for White County to be governed by I.C. 27-2-15 is hereby approved.

Section 2: That Joe Rogers, the Executive Director of the Area Plan Commission for White County, shall be the specific individual who will act on behalf of the enforcement authority of the County, who may be contacted at P.O. Box 851, Monticello, Indiana 47960, 574-583-7355574-583-7355, email address: This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Section 3: That such written request and a copy of this Ordinance shall be immediately forwarded to the Indiana Department of Insurance, and by on-line enrollment, accompanied by the enrollment fee of $100.00.

Section 4: That this Ordinance shall be in full force and effect upon its passage.

 

COMMUNITY CORRECTIONS

The Indiana Department of Corrections submitted an amendment to the commissioners for the White County Community grant agreement. The amendment states that Community Corrections will receive a one-time performance bonus in the amount of $20,932.18. Performance bonuses were calculated by formula, based on audit results, grant application scoring, number of Class D felons served, and total available bonus funding.

The base funding for the grant is increased by $8,464.00. Total remuneration under the contract, including the performance bonus and the base increase, will not exceed $382,996.18.

  • Commissioner Burton made a motion to approve Amendment #1 to the grant agreement between the Indiana Department of Correction, Board of Commissioners and Auditor of White County, seconded by Commissioner Diener. Vote: Unanimous

2015 CALENDARS

  • Commissioner Diener made a motion to approve the 2015 Calendar for Holidays, Claims, Payroll and Commissioner and Council meetings as presented, seconded by Commissioner Burton. Vote: Unanimous

 

Holidays

Thursday, January 1 & Friday, January 2 New Year’s Day

Monday, January 19 Martin Luther King, Jr. Day

Monday, February 16 President’s Day

Friday, April 3 Good Friday

Monday, May 25 Memorial Day

Friday, July 3 Independence Day

Monday, September 7 Labor Day

Monday, October 12 Columbus Day

Wednesday, November 11 Veteran’s Day

Thursday, November 26 & Friday, November 27 Thanksgiving Day

Thursday, December 25 & Friday, December 25 Christmas

Claims Due: To Be Paid On:

January 5 January 20

January 20 February 2

February 2 February 17

February 17 March 2

March 2 March 16

March 16 April 6

April 6 April 20

April 20 May 4

May 4 May 18

May 18 June 1

June 1 June 15

June 15 July 6

July 6 July 20

July 20 August 3

August 3 August 17

August 17 September 8

September 8 September 21

September 21 October 5

October 5 October 19

October 19 November 2

November 2 November 16

November 16 December 7

December 7 December 21

December 21 January 4

Payroll

Dates Worked Turn In Paid On

December 22 to Jan 4 Monday, January 5, 2015 January 19

January 5 to January 18 Tuesday, January 20 February 2

January 19 to February 1 Monday, February 2 February 16

February 2 to February 15 Tuesday, February 17 March 2

February 16 to March 1 Monday, March 2 March 16

March 2 to March 15 Monday, March 16 March 30

March 16 to March 29 Monday, March 30 April 13

March 30 to April 12 Monday, April 13 April 27

April 13 to April 26 Monday, April 27 May 11

April 27 to May 10 Monday, May 11 May 25

May 11 to May 24 Tuesday, May 26 June 8

May 25 to June 7 Monday, June 8 June 22

June 8 to June 21 Monday, June 22 July 6

June 22 to July 5 Monday, July 6 July 20

July 6 to July 19 Monday, July 20 August 3

July 20 to August 2 Monday, August 3 August 17

August 3 to August 16 Monday, August 17 August 31

August 17 to August 30 Monday, August 31 September 14

August 31 to September 13 Monday, September 14 September 28

September 14 to September 27 Monday, September 28 October 12

September 28 to October 11 Tuesday, October 13 October 26

October 12 to October 25 Monday, October 26 November 9

October 26 to November 8 Monday, November 9 November 23

November 9 to November 22 Monday, November 23 December 7

November 23 to December 6 Monday, December 7 December 21

December 7 to December 20 Monday, December 21 January 4

December 21 to January 3 Monday, January 4, 2016 January 18

 

Commissioners’ Meetings Commissioners’ & Council Meetings

January 5 January 20

February 2 February 17

March 2 March 16

April 6 April 20

May 4 May 18

June 1 June 15

June 6 July 20

August 3 August 17

September 8 September 21

October 5 October 19

November 2 November 16

December 7 December 21

 

COMMISSIONERS’ TAX SALE

White County Auditor Gayle Rogers presented a resolution to the commissioners for the properties that did not sell at the tax sale to be sold at a Commissioners’ Tax Sale.

 

RESOLUTION 14-09-15-03

A RESOLUTION EASTABLISHING THE INTENT TO CONDUCT A COMMISSIONERS’ SALE TO SELL TAX SALE CERTIFICATES FOR PROPERTIES THAT ARE SEVERELY DELINQUENT IN PAYMENT OF PROPERTY TAXES

WHEREAS, there are several properties in White County that are severely delinquent in the payment of property taxes, having been offered for tax sales and which received no bids equal to or in excess of minimum sale price. The parcel numbers of those properties being attached to this resolution as “Exhibit A”, and

WHEREAS, there is an assessed value associated with these properties for taxation purposes, but no taxes are being collected, therefore causing a lower than expected tax distribution to those taxing units and taxing districts within which the properties are located, and

WHEREAS, the White County Commissioners desire to have these properties back on the tax rolls with taxes being collected, and

WHEREAS, IC 6-1.1-24-6 et seq. allows for the County Commissioners to acquire a lien on those delinquent properties and receive issuance of the tax sale certificates for those properties, without taking title to the properties, therefore limiting the liability and cost normally associated with taking title,

NOW, THEREFORE, BE IT RESOLVED by the White County Board of Commissioners that County Executive shall acquire liens and receive tax sale certificates of the properties listed on Exhibit A that are severely delinquent and sell said certificates at a properly advertised Commissioner Tax Certificate Sale.

  • Commissioner Burton made a motion to adopt Resolution 14-09-15-03 to conduct a Commissioners’ Sale, seconded by Commissioner Diener. Vote: Unanimous

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

President Denny Carter Jim Annis Bruce Clear Arthur Anderson

Casey Crabb James Davis Butch Kramer

ECONOMIC DEVELOPMENT

Economic Development President Randy Mitchell presented the Business Summary for September 2014.

Mr. Mitchell reported that they did receive a lead and responded to a manufacturer of power transmission poles. They are looking for 20 acres and offering 150 jobs. They are looking for qualified welders.

Mr. Mitchell said that Twin Lakes High School has now hired an instructor that teaches a welding class and offers certifications. The instructor is meeting with local manufacturers to discuss having the student’s intern with the companies.

Local Elected Officials Breakfast Forum will be held Friday, September 26 at 8:00 a.m. at the Best Western Lafayette Plaza.

 

 

ENVIRONMENTAL OFFICER

Jim Reynolds, Environmental Officer, submitted the Environmental Report for September 2014.

  • Issued one septic permit
  • Made nine landfill inspections.
  • Had a property cleaned up in Idaville.

BUILDING DEPARTMENT

Joe Rogers, Director, presented a Building Permit log. For the month of August, they issued 39 permits. Permits continue to be down from last year.

Mr. Rogers discussed visiting other counties to review their Comprehensive Plan. By the end of the year, he hopes to have a proposal from the APC on how they are going to update theirs.

EMPLOYEE JOB DESCRIPTIONS

Kent Irwin, a partner with the Muncie, Indiana firm Waggoner ∙ Irwin ∙ Scheele & Associates, works with cities and counties throughout the state developing personnel policies, job descriptions and compensation studies.

Mr. Irwin presented an offer for consulting services to develop job descriptions, conduct FLSA Analysis and conduct a compensation study for all county employees.

Mr. Irwin said that they will conduct brief meetings with elected officials/department heads to collect job information through the use of employee job questionnaires. Then they will prepare new job descriptions based upon the classification of the jobs and a factor evaluation system. They will also prepare a Fair Labor Standards Act (FLSA) analysis for each position and treatment as exempt or non-exempt for compliance with wage and hour rules. The consultants will use the new job descriptions to conduct an internal and external compensation analysis, and develop new pay plan options.

The fees will be billed hourly, plus travel expense reimbursement. It is estimated that fees will not exceed $39,485.00. If hired this project would take 8-10 months.

The commissioners and council decided to put this on the agenda for the next joint meeting to give them some time to think about the proposal.

 

AMBULANCE CONTRACT

Commissioner Heimlich discussed with the council the Monticello-White County Emergency Ambulance Service Contract for 2015-2020. The contract reads as follows:

1) For the year 2015, the sum of Nine Hundred Fifty Thousand Dollars ($950,000.00), one half (1/2) thereof payable by or before March 15, 2015, and one half (1/2) by or before September 15, 2015.

2) For the year 2016, the sum of One Million Dollars ($1,000,000.00), one half (1.2) thereof payable by or before March 15, 2016, and one-half (1/2) by or before September 15, 2016.

3) For the year 2017, the sum of One Million Fifty Thousand Dollars (1,050,000.00), one-half (1/2) thereof payable by or before March 15, 2017, and one-half (1/2) thereof payable by or before September 15, 2017.

4) For the year 2018, the sum of One Million One Hundred Thousand Dollars (1,100,000.00) one-half (1/2) thereof payable by or before March 15, 2018.

5) For the year 2019, the sum of One Million One Hundred Fifty Thousand Dollars ($1,150,000.00), one-half (1/2) thereof payable by or before March 15, 2019, and one-half (1/2) therof payable by or before September 15, 2019.

6) For the year 2020, the sum of One Million Two Hundred Thousand Dollars (1,200,000.00), one-half (1/2) thereof payable by or before March 15, 2020, and one-half (1/2) thereof payable by or before September 15, 2020.

· Commissioner Diener made a motion to approve the Monticello-White County Emergency Ambulance Service Contract for 2015-2020 as presented, seconded by Commissioner Burton. Vote: Unanimous

SOUND SYSTEM

White County Auditor Gayle Rogers discussed the quote that she submitted at the last meeting from BIS Digital. At that time, Attorney Loy requested her to get two more quotes. She said that she was unable to get two additional quotes because she is not buying a new system, she is requesting an upgrade to the system that we already have. The upgrade will allow the meetings in the Council Conference Room to be recorded on the sound system that we have in the courts and Commissioner’s Conference Room. The cost to upgrade the technology is $7,421.00.

  • Commissioner Diener made a motion to accept the quote from BIS Digital for an upgrade to the sound system for $7,421.00, seconded by Commissioner Burton. Vote: Unanimous

 

There being no further business to come before the joint meeting, the council adjourned to their own meeting.

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor