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BE IT REMEMBERED, that the White County Drainage Board held a regular meeting on Monday, September 15, 2014. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference Room, beginning at 10:30 a.m.

Drainage Board members present were: President Steve Burton, Vice President John Heimlich and Member David Diener. Also present were the White County Attorney George W. Loy, White County Surveyor Bradley E. Ward and the Surveyor’s Secretary Sharon Broussard.

Others present were:

Mike Kyburz – White County Highway Superintendent

Sharon Watson – White County Soil & Water

Brad Stockment – Co-Alliance LLP

Dewey Bucher – Co-Alliance LLP

Todd Frauhiger, P.E. - AECOM

President Burton called the meeting to order.

MINUTES

· Vice President Heimlich made a motion to approve the minutes as presented for the regular meeting held on September 2, 2014, seconded by Member Diener. Vote: Unanimous

 

Ernest Scipio #579- Open Quotes

Surveyor Ward stated five (5) bid packets were sent out to contractors for the Maintenance Project and two (2) quotes were received. White County Attorney Loy opened the bids.

Bids were received from the following:

Gutwein Bulldozing & Excavating, Francesville, IN $45,000.00

County Line Tiling /Excavating, LLC, Winamac, IN $48,000.00

· Member Diener made a motion to accept the low bid for $45,000.00 from Gutwein Bulldozing & Excavating; seconded by Vice President Heimlich. Vote: Unanimous

 

K.KLEYLA BRANCH OF THE ESTHER FRASER #535

Surveyor Ward stated Mr. Brad Stockment with Co-Alliance has some concerns about the open part of the ditch in the drainage plan that was left open approximately one year ago when Co-Alliance LLP built a feed mill. He said the crossing is ninety-eight (98) feet from outlet to inlet.

Brad Stockment, Co-Alliance LLP, was present requesting to close-in the open part of the ditch. He explained that space is tight for semi-trucks to pass thru and make their way to the back of buildings. Co-Alliance LLP has six (6) foot cement box culverts.

Attorney Loy advised this request qualifies as a Maintenance Agreement for a private crossing. Maintenance of a private crossing will be the responsibility of owners of the land. He needs a copy of the deed with ownership and legal paperwork naming the managing partners of Co-Alliance LLP to proceed with the agreement between White County and the landowners.

· Member Diener made a motion to approve the Maintenance Agreement, between Co-Alliance LLP and White County, for the K. Kleyla Branch of the Esther Fraser #535 contingent on all plans for the private crossing be approved by the Drainage Board Engineer and the White County Surveyor; seconded by Vice President Heimlich. Vote: Unanimous

 

 

E.M. FERGUSON #691 – DISCUSSION

The discussion is continued from July 21, 2014, regarding the Petition for Reconstruction.

 

Surveyor Ward request advice from the White County Drainage Board to move forward with the proceedings for the E.M. Ferguson #691 as a Maintenance Modification. He received a petition from approximately ninety (90) percent of the landowners on the watershed requesting repair of the outlet and under highway 18. He said the cost will be extremely reduced and will be repaid over three years.

Vice President Heimlich pointed out this was not an option discussed at the last informational meeting. He asked “what percentage of the ground did the petition represent?” Surveyor Ward answered “all but two (2) landowners, between 80 and 90 percent of the acreage in the watershed, signed the petition to just do the outlet and have the tile fixed by the highway.”

President Burton reiterated the landowners request on the current petition as the entirety of the project is not acceptable costs vs benefit.

White County Attorney Loy recommends an informational meeting with the landowners advising the request for Reconstruction is now a request for Maintenance Modification.

 

RAILROAD - DISCUSSION

Todd Frauhiger, P.E. reported many phone calls between HWC Railroad representatives; Mitch Hannum, Garmong Construction Services; Surveyor Ward and himself regarding the drainage plan and report. He said everything is fine with the report and calculations that the railroad submitted to him; however he wants to find out if they are going to outlet in a different way into the ponds.

Attorney Loy stated we need to know where the railroad is pumping the water.

Member Diener commented on the calculations of the pond. He said the Jasper County discharge is approved at 1.8 cubic feet per second.

Surveyor Ward reminded the Drainage Board that White County needs to call Jasper County before the pumps are turned on. He said the Shell Building, Mid-America Commerce Park,building permit is contingent on the approval of the drainage plan.

Discussion will be continued at a later date.

 

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

_____________________ ____________________________ ___________________

Steve Burton, President John Heimlich, Vice President David Diener, Member

 

COMPLETE DIGITAL MINUTES MAY BE HEARD IN THE SURVEYOR’S OFFICE.