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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 6, 2014. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on Monday, September 15, 2014, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as submitted, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

MONTICELLO-UNION TOWNSHIP PUBLIC LIBRARY

A letter from the Director of the Monticello-Union Township Public Library requested the commissioners to correct the term dates on Frank Walker’s appointment. After review of past appointment records, the commissioners determined that the term dates were incorrect.

  • Commissioner Diener made a motion to correct the expiring term date of Frank Walker’s appointment to the Monticello-Union Public Library Board to December 10, 2017, seconded by Commissioner Burton. Vote: Unanimous

HIGHWAY – AMENDMENT #1 WHITE COUNTY HIGHWAY DEPT RULES, REGULATIONS & POLICIES

Mike Kyburz, Superintendent, presented an amendment to the White County Highway Department Rules, Regulations & Policies, Enacted September 15, 1997.

The current policy is in red and the proposed amendments are in black:

 

Amendments to sections listed below replace verbiage that is currently in manual.

Page 4

IV. Employee Status

Definitions

1. Full time employees shall be those employees who are require to work at least 40 hours per week on a continuing basis.

1. Full time employees shall be those employees who required to work at least 45 hours per week on a continuing basis.

2. Part time employees are those working less than forty (40) hours per week on a continuous basis.

2. Part time employees shall be those employees working less than the prescribed number

of hours on a continuing basis.

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VI. Leaves

Sick Leave

3. Sick days may be accumulated up to a maximum of twenty-four (24) days at any given time; a maximum of twenty (20) days may be carried over at the end of a calendar year.

3. Sick leave may be accumulated up to a maximum of 20 days for the purpose of being

paid for time off of work on sick leave.

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Length of Vacations

1. d. 1 additional day for each year thereafter up to a maximum of twenty (20) days.

1. d. 1 additional day for each year thereafter until 20 years. Maximum vacation days shall

be 20.

3. The rate of vacation pay will be based upon 8 hours of regular time.

3. The rate of vacation pay will be based upon a regular 8 hours regular time and 1

overtime hour

work day.

5. Annual vacation up to a maximum of 20 days may be carried over to the following year. With

a total accrued vacation time of 40 days being the maximum in any one calendar year.

Calendar Year

A maximum of twenty (20) vacation days may be carried over to the next calendar year for a maximum of forty (40) days total at any given time.

Vacation time shall be taken in the calendar year for which the employee is eligible. Unused

vacation days may be carried over up to and including 20 days.

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VIII. Compensation

Types of Compensation

a) Overtime pay will be paid for hours worked over forty (40) hours in a work week.

a) Overtime Pay. Overtime pay will be paid for overtime work done under the

Following circumstances and at rates indicated: Normal work day is 8 hours plus 1 hour of overtime, or in a 5 day typical work week 40 hours regular pay and 5 hours overtime.

d) Compensatory Time Off – “Comp Time”

Each elected official, appointed official, Supervisor or Department Head may give employees in their department compensatory time off in lieu of immediate pay in cash, at a rate not less than one and one-half hour for each hour of overtime (over 40 hours weekly) worked, but only pursuant to an agreement of understanding arrived by between the elected official, appointed official, Supervisor or Department Head and the employee before performance of the work. Comp time earned and used by each County employee, for each pay period, must be reported to the County Auditor.

Reference “White County Ordinance No. 14-09-02-01 dated September 2, 2014, as amended.

  • Commissioner Diener made a motion to move the proposed amendment to the second reading with any changes necessary to Amendment #1, White County Highway Department Rules, Regulations & Policies, as presented seconded by Commissioner Burton. Vote: Unanimous

PRIMERA

Brad Minnick, Project Engineer for Primera, appeared before the commissioners introducing himself and the company. Mr. Minnick said that they will be submitting a Letter of Interest for the Norway Bridge project and he looks forward to hopefully working with White County.

2015 INMATE HEALTHCARE CONTRACT

Sheriff Shafer and Ryan Hurd, Jail Commander, appeared before the commissioners saying that the inmate healthcare contract is up for review and they have explored other options.

At this time, they would like to change companies and go with Advanced Correctional Healthcare, Inc., which is based in Peoria, Ill. Sheriff Shafer discussed two of the main reasons why he wants to make the change. First, Advanced Correctional Healthcare offers a nurse that will provide care to the inmates 32 hours a week versus 25 hours. Secondly, he also likes the fact that they will be able to contact the doctor direct when they have an issue with an inmate rather than contacting the nurse and then she contacts the doctor. The annual cost of the contract is $147,091.74.

Glenn Crawford, Advanced Correctional Healthcare, Inc., was present to answer any questions for the commissioners.

  • Commissioner Diener made motion to accept the request to change inmate healthcare providers and enter into an agreement with Advanced Correctional Healthcare effective January 1, 2015, seconded by Commissioner Burton. Vote: Unanimous

HWC ENGINEERING – WOLCOTT CORRIDOR

Commissioner Heimlich explained that they requested proposals from engineering firms to prepare a master drainage plan for the whole Wolcott area. After they interviewed a couple firms, HWC Engineering was chosen to do the study. They have now submitted a contract for services with a cost not to exceed $85,000.

  • Commissioner Burton made a motion for preliminary approval of the HWC Engineering contract pending legal review from the county attorney, seconded by Commissioner Diener. Vote: Unanimous

ADDENDUM – COMMISSIONERS’ TAX SALE

White County Auditor Gayle Rogers presented an addendum to the Commissioners’ Certificate Sale Services contract with SRI, Incorporated. The addendum states that the commissioners chose to have a “live” sale versus an “on line” sale.

  • Commissioner Burton made a motion to approve the Commissioners’ Live Certificate Sale Services Addendum, as presented, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor