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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 20, 2014. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy and White County Auditor Gayle Rogers.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes from the October 6, 2014, regular meeting as presented, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

  • Commissioner Diener made a motion to approve the payroll as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

HIGHWAY DEPT – AMENDMENT TO RULES, REGULATIONS & POLICIES

The first reading of the proposed amendment was presented at the last meeting held on October 6, 2014.

 

Amendments to sections listed below replace verbiage that is currently in manual.

Page 4

IV. Employee Status

Definitions

1. Full time employees shall be those employees who are require to work at least 40 hours per week on a continuing basis.

2. Part time employees are those working less than forty (40) hours per week on a continuous basis.

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VI. Leaves

Sick Leave

3. Sick days may be accumulated up to a maximum of twenty-four (24) days at any given time; a maximum of twenty (20) days may be carried over at the end of a calendar year.

Page 12

Length of Vacations

1. d. 1 additional day for each year thereafter up to a maximum of twenty (20) days.

3. The rate of vacation pay will be based upon 8 hours of regular time.

5. Annual vacation up to a maximum of 20 days may be carried over to the following year. With a total accrued vacation time of 40 days being the maximum in any one calendar year.

Calendar Year

A maximum of twenty (20) vacation days may be carried over to the next calendar year for a maximum of forty (40) days total at any given time.

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VIII. Compensation

Types of Compensation

a) Overtime pay will be paid for hours worked over forty (40) hours in a work week.

d) Compensatory Time Off – “Comp Time”

Each elected official, appointed official, Supervisor or Department Head may give employees in their department compensatory time off in lieu of immediate pay in cash, at a rate not less than one and one-half hour for each hour of overtime (over 40 hours weekly) worked, but only pursuant to an agreement of understanding arrived by between the elected official, appointed official, Supervisor or Department Head and the employee before performance of the work. Comp time earned and used by each County employee, for each pay period, must be reported to the County Auditor.

 

White County Auditor Gayle Rogers explained that the proposed amendment is to bring the Highway Department in to compliance with their current work schedule of 40 hours per week, rather than 45 hours, as in previous years. The sick time mirrors the county policy and the vacation time reflects current practice. The comp time mirrors the county ordinance.

  • Commissioner Diener made a motion to approve Amendment #1, White County Highway Department Rules, Regulations & Policies, as presented on the second reading, seconded by Commissioner Burton. Vote: Unanimous

APPOINTMENT – ASSISTANT TO THE HIGHWAY SUPERINTENDENT

Highway Superintendent Mike Kyburz made the recommendation to appoint James D. Smith as the Assistant to the Highway Superintendent.

  • Commissioner Diener made a motion to accept the recommendation and appoint James D. Smith as the Assistant to the Highway Superintendent, seconded by Commissioner Burton. Vote: Unanimous

2015 HOLIDAY SCHEDULE – HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz proposed the following Holiday Schedule for 2015:

 

January 1 and January 2 New Year’s Day

January 19 Martin Luther King, Jr. Day

February 16 President’s Day

April 3 Good Friday

May 25 Memorial Day

July 3 Independence Day

September 7 Labor Day

October 12 Columbus Day

November 11 Veteran’s Day

November 26 & November 27 Thanksgiving Day

December 24 & December 25 Christmas Day

  • Commissioner Burton made a motion to approve the 2015 Holiday Schedule for the Highway Department, as presented, seconded by Commissioner Diener. Vote: Unanimous

HIGHWAY DEPARTMENT - ACCEPT LETTER’S OF INTEREST FOR BRIDGE NO. 88 – NORWAY BRIDGE PROJECT

Commissioner Heimlich announced that Letter’s of Interest were requested for the Norway Bridge (#88) project. LOI’s were received from the following:

  1. USI Consultants, Indianapolis, Indiana
  2. Clark Dietz Engineering, Indianapolis, Indiana
  3. HWC Engineering, Indianapolis, Indiana,
  4. Primera Engineers, Munster, Indiana

Commissioner Heimlich said that they will take these under advisement to review the letters and score the candidates to see who will be awarded at a later date.

AMENDMENT – COMPENSATORY TIME ALLOWANCES

White County Auditor Gayle Rogers presented the following amendment to the ordinance regarding compensatory time allowances:

Amendment 001

Ordinance No. 14-09-02-01

Ordinance Amending Compensatory Time Allowances

for all White County Employees

 

BE IT HEREBY ORDAINED, by the White County Board of Commissioners to incorporate this amendment to the above-stated ordinance as follows:

Section 9:

Section 4 states, in part, “Effective immediately, all full-time employees working in a non-exempt position may accrue a maximum of two (2) of the employee’s regular work weeks compensatory time before monetary compensation is paid”.

For time accrued prior to the passage of said Ordinance No. 14-09-02-01, the Board of White County Commissioners agrees to allow employees to use or be paid for such compensatory time until December, 2014. All time in excess of a maximum of two (2) of the employee’s regular work weeks compensatory time must be reported as used or paid on the employee’s service record by no later than December 8, 2014.

 

Auditor Rogers said that when the amendment was presented and approved, September 2, 2014, it was to take effect immediately. Taking effect immediately does not give employees an opportunity to use up their comp time that they have already accumulated. This amendment will now give them the opportunity to use it down until the end of the year.

  • Commissioner Diener made a motion to suspend the rules to give consideration to Amendment 001, as presented, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Burton made a motion to approve Amendment 001 to Ordinance No. 14-09-02-01, as presented, seconded by Commissioner Diener. Vote: Unanimous

AREA PLAN

Area Plan Director Joe Rogers presented the following:

Rezoning Petition #1024

HR Land LLC is requesting to rezone 5.235 acres rezoned from an A-1 (General Agricultural District) to a B-3 (Highway Business District). The property is located at 5340 S. US Hwy 231, Wolcott.

A public hearing was held by the Area Plan Commission on October 14, 2014. Mr. Rogers said that there was five contacts to the office wanting clarification on the rezoning, but no one had indicated that they were against the request. At that time, the APC voted 10 Yes and 0 No to recommend this rezoning request to the Commissioners.

 

Commissioner Heimlich asked if anyone was present wishing to speak about this rezoning request. There was one person present at the meeting, but he did not come up to microphone so his concerns and name was not recorded.

  • Commissioner Burton made a motion to approve Rezoning Petition #1024 (Ordinance No. 571-14) rezoning property from an A-1 to a B-3, as presented, seconded by Commissioner Diener. Vote: Unanimous

 

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

President Denny Carter Jim Annis Bruce Clear Arthur Anderson

Casey Crabb James Davis Butch Kramer

E-911

Terri Brooks, Director, presented a quote from Rodale Electric to clean-up the wiring and install a new sub-panel in the 911Center for additional circuits.

Terri also presented a quote from WTH, provides mapping software to E911, to install GPS tracking software on 14 police vehicles for the Sheriff’s Department. The cost of the software is $14,855.00. Commissioner Diener said that 39 Degrees North, which provides GIS services to the county, also provides the GPS software and he is currently talking with Sheriff Shafer and the Highway Department about getting this.

COUNCIL AND AGING

Gale Spry, Director, presented a copy of the 2013 INDOT Public Transit Annual Report to show how White County compares with other counties our size.

ENVIRONMENTAL REPORT

Jim Reynolds, Officer, presented a copy of the environmental report for October 2014.

  • Received 61 calls/complaints on various issues.
  • Issued 2 septic permits.
  • Made 7 landfill inspections.
  • Assisted with lake samples and transported to Indy.

ECONOMIC DEVELOPMENT

Director Randy Mitchell presented the Business Summary report for October 2014. He reported that he continues to visit with local businesses in White County; visiting with four this month.

Mr. Mitchell reported that Manufacturing Day was a huge success with high school students. They had 63 students participating this time touring the facilities of Ball Corporation, Adkev and Ivy Tech.

IU WHITE HOSPITAL

Stephanie Long, CEO, presented a 2013 Community Benefit & Strength That Cares packet to update everyone on the hospital since its transition.

Mrs. Long reported that she is transitioning to a new job on December 13 and the hospital is currently looking for a new CEO.

MORGAN STANLEY – INVEST COUNTY FUNDS

Commissioner Heimlich introduced Jessica Rebmann, Associate Vice President, and Michael McCullough, Senior Vice President, of Morgan Stanley to discuss investment returns on county funds.

BUILDING DEPARTMENT

Joe Rogers, Director, presented the 2014 Building Permits – by month report. He reported that the commercial permits have increased significantly since than last year. He also reported that his Building Inspector, Doug Wagner, is now certified as a Flood Plain Manager.

EMPLOYEE JOB DESCRIPTION PROPOSAL

At the September 15, 2014, joint meeting, a proposal was presented from Waggoner, Irwin, Scheele & Associates, to provide consulting services to develop job descriptions, conduct FLSA Analysis and conduct a compensation study for all county employees.

Commissioner Heimlich asked the council what their thoughts were on this proposal. Councilman Anderson said that he doesn’t really like it, but he feels it is needed. He thinks it will save the county money in the long run from lawsuits. He would like to see offices doing this on their own, but he doesn’t see this happening.

Councilman Kramer also felt the same way. He said he wasn’t in favor of spending this much money, but one lawsuit could cost us more. He asked the county attorney for his input.

County Attorney Loy said that he agrees that this is definitely needed and he is very confident that this company will do a good job for the county.

  • Councilman Anderson made a motion to recommend the Commissioners to enter into the contract with Waggoner, Irwin, Sheele & Associates, Inc., as presented, seconded by Councilman Kramer. Vote: Unanimous

  • Commissioner Diener made a motion to accept the contract with Waggoner, Irwin, Sheele & Associates, Inc., to develop job descriptions, conduct FLSA Analysis and conduct a compensation study for all county employees, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the joint meeting, the council adjourned to their own meeting.

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor