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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, November 18, 2014. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Burton made a motion to approve the minutes as presented for the regular meeting held on October 20, 2014, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

2015 LIFE AND AD&D PROPOSAL

Leah Hull, HR Deputy, presented the renewal rates for the employee life insurance and accidental death and disability policy for 2015. She said that as long as an employee is employed by the county, they qualify for a $20,000 policy paid by the county.

We are currently with Standard Insurance and paying $.189 per person and the renewal is $.360 per person. A quote from OneAmerica came in at $.220 per person at a two year rate guarantee.

  • Commissioner Diener made a motion to make the change from Standard to OneAmerica for employees Life and AD&D Insurance for 2015, seconded by Commissioner Burton. Vote: Unanimous

RECYCLE DEPARTMENT – HOLIDAY SCHEDULE

  • Commissioner Burton made a motion to approve the 2015 Holiday Schedule for the Recycling Department, as presented, seconded by Commissioner Diener. Vote: Unanimous

January 1 and January 2 New Year’s Day

January 19 Martin Luther King, Jr. Day

February 16 President’s Day

April 3 Good Friday

May 25 Memorial Day

July 3 Independence Day

September 7 Labor Day

October 12 Columbus Day

November 11 Veteran’s Day

November 26 & November 27 Thanksgiving Day

December 24 & December 25 Christmas Day

 

RECYCLE DEPARTMENT – TRANSFER FUNDS

Dawn Girard, Director, requested permission to transfer $20,000 of the county’s grant money from the Northwest Indiana Solid Waste District to purchase equipment for the department. She presented quotes to purchase a 2002 Hyster H65XM forklift for $5,000, and a 1993 Cardboard Truck for $15,000.

  • Commissioner Diener made a motion to allow Director Girard to request the release of $20,000 from the NWISWD to purchase a forklift and the cardboard truck as presented for the Recycle Department, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN – ADDRESSING SOFTWARE

Joe Rogers, Director, discussed the addressing software proposal that was presented at the last meeting by 39 Degrees North.

He discussed the positive things that the software will do for his department:

  1. Allow him to do addressing/giving them a true origin (address) point.
  2. Allows them to correct a group of addresses simultaneously.
  3. Allows them to do all of the road maintenance (road name changes, GIS updates, adding new roads, etc.)

The only downfall with the software is that the information has to be updated by the IT Department on a daily/weekly basis to the ARC GIS. He said that this isn’t getting done right now. If we can’t get a commitment from the IT Department to have this done, then there’s no point getting the software. He also mentioned that it is an inconvenience that the quote only provides the software on one computer.

The cost of the proposal is for $6,985 and Mr. Rogers said that the proposal will have to be revised. He said that they will need more training than what was quoted.

AREA PLAN – REVISED FEE SCHEDULE

Joe Rogers, Director, proposed a revised White County Area Plan Fee Schedule to be effective January 1, 2015.

Mr. Rogers proposed the following changes:

Variance/Special Exception : Recommends the filing fee be raised from $150 to $225. He said variances are so labor intensive for his office; that the amount of time they spend to initiate, process, present, and finalize all the paperwork is just as involved as a rezoning.

Improvement Location: Recommends the permit fee for a wireless communication facility be raised from $25 to $100. He said that when a company like Verizon or AT&T wants to upgrade a cell site, the work load involved with this improvement location permit is very significant and labor intensive for his department.

Wireless Communication Facility: recommends the fee be raised from $300 to $500.

Signs: Recommends the permit fee be increased from $25 to $35, because they are labor intensive for his department.

The commissioners would like to take this under review and discuss this at the next meeting.

Mr. Rogers said that Doug Wagner, Building Inspector, would like to change his fee schedule as well. Commissioner Heimlich asked Mr. Rogers to get fees from other counties so they can compare them with what is being presented.

At this time, White County Council President, Denny Carter, called the council members to order in joint session with the Commissioners.

President Denny Carter Jim Annis Bruce Clear Arthur Anderson

Casey Crabb James Davis Butch Kramer

Commissioner Heimlich congratulated Councilman “Coach” Jim Davis on receiving his 200th win with the North White High School Football team.

 

BUILDING DEPARTMENT

Joe Rogers presented the 2014 Building Permits – by month through October 31, 2014.

Mr. Rogers said that the APC formed a committee to move forward with the Comprehensive Plan. They have asked him to collect quotes from firms that work with counties to assist them with the plan. He is hoping that the board will interview and select a firm by February 2015.

APC Board member Jim Mann was present saying that the APC board and the City of Monticello are very eager to update the county-wide Comprehensive Plan and working with the municipalities to get their input. In the next couple of months the board will see if they need assistance from the outside, or if this is something that can be done internally. Representatives from all over the county will be involved. This is something that will take a year or more to complete.

ENVIRONMENTAL OFFICER

Jim Reynolds, Officer, presented the Environmental Report for November 2014.

  • Received 60 calls/complaints on various issues.
  • Assisted with 3 truck accidents requiring clean-up.
  • Made 8 landfill inspections.

Mr. Reynolds said that the contractors will be leaving the old hospital site around the second week in December and return in the spring to finish the project.

ECONOMIC DEVELOPMENT

Randy Mitchell, President, presented the Business Summary for November 2014. He reported that there have been 615 new jobs created in White County this year.

The Mid America Commerce Park’s infrastructure is moving right along and they are now ahead of schedule. He is very assertive with site selectors and developers showing them that this will be completed by the end of the year. Mr. Mitchell presented a new updated brochure for the commerce park.

TOURISM ECONOMIC IMPACT STUDY

Lee Kreul, Shafer-Freeman Lake Economic Conservation Corp. (SFLECC) board member, and John Koppelmann, President, appeared before the commissioners and council expressing the need to have an extensive Tourism Economic Impact Study done for White County. The last study that they had done was in 2002. He said that the cost to have this done for one county will cost $10,000 to $15,000. Through research, he has learned that the Tourism Development Division at the state level has set up a cooperative program to put together a master survey of tourism impact for the whole state and the counties. He would like to jump on board with the other 16 counties that are participating. The cost is $2,500 per county.

The SFLECC wants this information to help them convince the U.S. Fish and Wildlife authority and FERC (Federal Energy Regulatory Commission – which licenses the dams to NIPSCO) that when they lower the lakes, there is a major impact is to our economy in White County.

The SFLECC board members requested the county to fund the $2,500 to participate in the study.

  • Councilman Anderson made a motion to recommend the Commissioners have the White County Tourism Impact Study done in the amount of $2,500 paid out of CEDIT, seconded by Councilman Kramer. Vote: Unanimous

  • Commissioner Diener made a motion to accept the recommendation by the Council to have a tourism impact study done for White County for $2,500, seconded by Commissioner Burton. Vote: Unanimous

 

SHERIFF’S DEPT. – STANLEY SECURITY

Mikey Wydick, Stanley Security representative, presented service options for an extended service agreement for the upgraded equipment (door locks and cameras) that was purchased last year.

Quarterly Preventative Maintenance Plan $400/month – Term 36 months

Labor Only Service Plan: $850/month – Term 36 months

Standard Service Plan (Labor & Material) $2,260/month – Term 36 months

Premium Service Plan (Labor/Material 24x7x365) $2,870/month – Term 36 months

Commissioner Diener asked if they would provide training to our employees so we wouldn’t have to pay such a high cost to have a representative come and do the maintenance and updates. Mr. Wydick said that they do provide training and he would put a price together. If we chose one of these options, they would train our employees for free.

Councilman Anderson commented about the poor service that we received when we called in for service. He said no body from Stanley Security returned our phone calls.

Councilman Anderson felt that the $850 plan was the best fit because we will receive the software updates; as well as the labor. Mr. Wydick made the recommendation that the county purchase the $850 plan as well. He said that most companies do not choose to cover all the material because it’s basically an insurance policy.

  • Councilman Anderson made a motion to approve the Labor Only Service Plan ($850/mo) with Stanley Security, seconded by Councilman Clear. Vote: Unanimous

  • Commissioner Diener made a motion to table this motion until we hear back on why they aren’t responding to our service calls, and also to find out if there is a way to get the Bosch updates annually without having a service contract, seconded by Commissioner Burton. Vote: Unanimous

Mike Downey, IT Coordinator at the Sheriff’s Dept., said that he thinks it is his fault on why they never returned the service call. He said that he actually contacted the wrong person, which was the sales representative, and not the service department.

 

HEALTH INSURANCE

Commissioner Heimlich updated the Council on the discussion that was made at the November 3 Commissioners’ meeting regarding the cost of the health insurance for 2015. He said that they did approve the county to move forward with a partial self funded plan for next year and to start open enrollment.

Leah Hull, HR Deputy, said that the increase in our renewal, fully insured by Anthem, for 2015 was only 5.6%. If the county continues to stay fully funded with Anthem, this will cost the county over $1.7 million next year. If we go partial self funded, the estimate is $1.6 million

Mrs. Hall explained that under a partial self-funded policy, the county will only be required to pay a small portion, typically 5%, of the premium. Along with that, the county will also be responsible for paying the claims as they are incurred. If the county goes self-funded, Ms. Leeman recommends we purchase re-insurance. Re-insurance covers every single person (spouse, dependent, and member) on the plan for any claims over $75,000. The county will be responsible for the first $75,000 in claims for every person on the plan; the re-insurance will cover the cost after that. A small premium will be paid to have re-insurance.

Commissioner Heimlich said that this is all good for the employees because there aren’t any major changes, the HRA will stay the same as it has in the past, and their rates will stay the same.

SHERIFF SHAFER – FIREARMS RESOLUTION

White County Attorney George Loy presented a resolution establishing a firearms training program for retired law enforcement officers. Sheriff Shafer proposed this to the commissioners at their last meeting.

  • Commissioner Diener made a motion to approve Resolution No. 14-11-17-02, authorizing service fee for White County Sheriff’s Firearms Qualifications training, seconded by Commissioner Burton. Vote: Unanimous

RESOLUTION NO. 14-11-17-02

RESOLUTION OF THE WHITE COUNTY BOARD OF COMMISSIONERS AUTHORIZING SERVICE FEE FOR WHITE COUNTY SHERIFF’S FIREARMS QUALIFICATIONS TRAINING

WHEREAS, I.C. 35-47-15., and 926C of the United States Code provide for thecarrying of concealed firearms for retired law enforcement officers, and the conditions for doing so; and

WHEREAS, such conditions include firearms training and qualification standards for carrying any such type of firearm by such officers; and

WHEREAS, the White County Sheriff is able to provide such training, and the White County Board of Commissioners desire to authorize the Sheriff to do so, and to establish training fees and the disposition thereof.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the White County Board of Commissioners as follows:

1. The White County Sheriff is authorized to provide firearms qualifications training for retried law enforcement officers, pursuant to I.C. 35-47-15 te seq., and 926C of the United States Code.

2. The White County Sheriff shall charge a service fee of twenty-five dollars ($25.00) per firearm per trainee. However, such service fee shall be waived for any such officer retired from the White County Sheriff’s Department.

3. All such service fees received by the Sheriff for such training shall be deposited to the White County Sheriff’s Firearms Training Fund (#31-1000-9-99).

There being no further business to come before the joint meeting, the council adjourned to their own meeting.

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor