Get Adobe Flash player

BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on September 15, 2014 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

HIGHLIGHTS OF JOINT SESSION:

Economic Development President Randy Mitchell hopes White County Government representatives will attend an informative breakfast for elected officials in Lafayette on September 26.

He has a lead for a manufacturer of power transmission poles. They would need twenty acres, potentially employing approximately 150 people including qualified welders.

 

Environmental Officer Jim Reynolds said there were 79 complaints this month.

 

Area Plan/Building Department Director Joe Rogers said he has worked with two towns on updating the comprehensive plan. The Area Plan Commission will have a professional organization help with the process.

 

Waggoner, Irwin, Scheele & Associates Inc. representative Kent Irwin shared information about his management consulting service. The County is considering this company to evaluate and prepare job descriptions for each position on the County payroll. The company will do this by collecting job information for each employee using job questionnaires and a point system developed by the U.S. Department of Labor. Meetings with Department Heads would also be conducted. A Fair Labor Standards Act analysis will be made of each position and whether the position is exempt or non-exempt per wage and hour rules. The new job descriptions would be used to make internal and external comparisons to achieve equal pay for equal work. He anticipates the project will take eight to ten months to complete, and would be ready to use in 2015 for the 2016 budget process. When asked about performance pay, Mr. Irwin said performance money should be separate so it is not tied to the job position. The cost for this service will not exceed $39,845. Travel expenses would also be reimbursed. Job descriptions are an invaluable tool for Human Resources, along with aiding Department Heads and the County Council.

 

Commissioner Heimlich said a six-year contract for the City of Monticello to provide ambulance service to White County will cost $950,000 now and go up $50,000 each year of the contract thereafter. They respond to every call. He said the City is setting aside $75,000 a year.

Wolcott can also transport. They respond to their area and the interstate. However, the service contracted with the County responds to every call (including Wolcott). $25,000 is given to Wolcott yearly.

Commissioner Diener made a motion to approve the contract for 2015 to 2020 for ambulance service. Commissioner Burton seconded the motion. Vote: Unanimous

 

Auditor Rogers could not come up with other price quotes for the digital minutes system because the service BIS Digital provides is so unique. The technology for their system will have the minutes nearly done by the end of a meeting. The $7,500 cost will put in a new system for the Council room and update the Commissioners’ room. Other people using these rooms will have access to the equipment for their minutes as well.

Commissioner Diener made a motion to purchase the BIS Digital minutes equipment. Commissioner Burton seconded the motion. Vote: Unanimous

Commissioner Heimlich said a drainage contract is in the works for the Mid-America Commerce Park area.

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the August 18, 2014 minutes. Councilor Anderson seconded the motion. Vote: Unanimous

 

Councilor Kramer made a motion to accept the July 28, 29, and 31, 2014 budget hearing minutes. Councilor Annis seconded the motion. Vote: Unanimous

Auditor Rogers was asked to clarify a paragraph in the June 16, 2014 minutes about the $200,000 paid to outsource highway paving. The breakdown of the $200,000 is $30,000 to rent the paver and $170,000 for material.

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY PROSECUTOR

Expert Witness Account $ 50,000.00 $ 50,000.00

TOTAL $ 50,000.00 $ 50,000.00

 

Councilor Kramer made a motion to appropriate the above request for $50,000 from the Rainy Day Fund. Councilor Crabb seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Assessor $5,500.00 236-1000-3-4 236-1000-1-1

New Construction Payroll Clerical

 

White County Highway $4,800.00 4-404-1-11 4-402-3-71

Mechanics & Welder Equipment Rental

 

White Circuit Court $ 480.00 1-4-3-6 1-4-3-5

Computer Network Copier

 

$2,020.00 1-4-3-6 1-4-1-15

Computer Network Gal

 

Title IV-D $1,000.00 1-27-1-4 1-27-3-5

Receptionist Part-time Travel

 

$3,000.00 1-27-1-4 1-27-3-2

Receptionist Part-time Seminars

 

White County Sheriff $5,000.00 1-15-2-1 1-15-1-15

Kitchen & Janitorial Receptionist

 

Councilor Anderson made a motion to approve the above transfers. Councilor Kramer seconded the motion. Vote: Unanimous

RESOLUTION FOR ECONOMIC DEVELOPMENT COMMISSION COUNTY FUNDS

Councilor Clear made a motion to adopt Resolution #2014-9-15-01 authorizing the White County Auditor to disburse $197,000 from County Economic Development Income Tax to the White County Economic Development Commission after January 1, 2015 for the purpose of aiding in the funding of operations and projects. Councilor Anderson seconded the motion. Vote: Unanimous

 

JOB DESCRIPTIONS

Area Plan/Building Department Director Joe Rogers shared his support to have an outside source generate job descriptions and evaluate skill levels between offices. He believes it would help him as a Department Head. He does not think it would be beneficial to compare his office to other Area Plan offices because his office does different jobs than other counties. Council President Carter asked if he thought Department Heads might switch peoples’ jobs around so their favored employees are making the higher wages. Mr. Rogers and Auditor Rogers did not think so.

Councilor Anderson said the jobs that are only required by law to work one day per year should have two salaries. If you only work so many days you’ll make $500. You have to work steadily all year to receive the full salary.

2015 WHITE COUNTY BUDGET

IT Department Head Eric Storm said he appreciates having Michael Downey working for him. He would like to see his pay equalized with the other IT person. Mr. Storm fully intends to put a full workload on him, and he has the knowledge and ability to do the job. Mr. Storm will not be using part-time people anymore, so that money could be added to Michael’s pay. Michael is working on getting his bachelor’s degree. He is cutting edge. Auditor Rogers said Michael is making $33,468 now and is budgeted to make $34,500 next year. The other IT person is making $42,000 now and is budgeted to make $45,000 next year. Bump Michael’s 2015 pay to $45,000. He will not get overtime in 2015. The 2014 part-time pay can be used for overtime he may incur this year, however.

Once the lines are cleaned up in the E911 office and they are hooked into the Courthouse fiber optic line, the problems will be able to be fixed remotely online. Michael’s office could be at the Courthouse or at the Sheriff’s Department. The only time he’d be required to be on site to fix problems is if something is physically broken.

 

Auditor Rogers came up with a proposal for the E911 Department based on conversations with Director Terri Brooks. Currently the only difference in pay for the dispatchers is their longevity, and two have maxed out on longevity. There are three who serve as assistants in different aspects to the Director and take charge when the Director is not there. Auditor Rogers is proposing the new hires start in level two, and after their two years training move them up to level one. Have the three assistants share the on-call duties and receive $2,000 per year more. The Councilors were in favor of plugging the proposal into the 2015 budget.

 

Councilor Anderson made a motion to adopt the 2015 White County Budget Ordinance 2014-02. Councilor Crabb seconded the motion. Vote: Unanimous

 

NON-BINDING BUDGETS

Monticello-Union Public Library Director Monica Casanova said, when asked about Liberty Township, they do not mind paying the contractual agreement, but they do not like the rate increase going from $50 to $150.

Councilor Anderson made a motion to approve all of the Non-binding budgets. Councilor Clear seconded the motion. Vote: Unanimous

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Davis seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR