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APC MEETING September 8, 2014

The White County Area Plan Commission met Monday September 8, 2014, at 6:00 p.m. in the Commissioners’ Meeting Room, Second Floor, County Building, Monticello, Indiana.

Members attending were: Charles Anderson, Mark Bentlage, Richard Lynn, Jim Mann, Dennis Sterrett, Brad Ward, and Donald Ward. Absent member(s) were: Dave Stimmel, Dave Rosenbarger, Mike Smolek and James Annis. Also attending were Attorney, Abigail Diener, Executive Director Joe Rogers, and Building & Planning Dept. Secretary, Tina Cronkhite.

Visitors attending were: Attorney George Loy, Mayor Ken Houston, MRC President William Misenheimer

The meeting was called to order by President, James Mann.

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Opening Business:

Minutes: There was a motion by Brad Ward and a second by Charles Anderson to approve the meeting minutes of 07/14/2014 as written; so moved.

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Rezones: None

Joseph Rogers notified the board that there was a Rezone Hearing #1022 (Scott & Angela Bieghler) heard by the APC Hearing Examiner. The applicants needed to have their petition heard prior to a closing date for sale of the property. Financing wasn’t available unless the parcel was rezoned and time was a factor. There were no questions by the board members regarding this hearing.

Other Business:

1. TIF Amendment: The Monticello Redevelopment Commission petitioned the APC for approval to amend the Economic Development Plan to add a desired site to the Redevelopment Commission’s acquisition list. The 5.519 acre Sixth Street parcel is planned to be the location for relocation of the Monticello Fire Department. See Exhibits: A-C. Mayor Ken Houston was in person, along with City Attorney George Loy, to make the formal request. Mayor Houston addressed issues relating to the desirability of the site such as the accessibility from street and that it is removed from residential districts. After some questions including the impact and traffic safely of the nearby schools, Mayor Houston reassured the board that a separate committee spent many hours reviewing the various aspects of each site to determine the safest and most efficient site. Mayor Houston also shared that there are ideas in place to utilize the current Fire Dept., along with the historical significance of the building. Charles Anderson made a motion to approve this request, with a second from Dennis Sterrett. With all in favor by a show of hands, the motion is approved.

2. Variance Summary: Joe Rogers presented the board with an overview of Variance requests heard by the Area Board of Zoning Appeals from January 2009 to July 2014. (See Exhibit D) Joe requested the APC to consider that if the ABZA is granting several variances of the same type, it may be representative of an ordinance area that needs to be amended. A suggestion was made by Joe Rogers to the APC to consider allowing office discretion for approval of variance requests for up to 10% of the developmental standard requirements.

3. Comprehensive Plan Progress Review: Joe Rogers updated the board on the progress of the Comprehensive Plan Review. The Comprehensive Plan Review Committee has met on 2 occasions so far and Joe has visited a couple surrounding counties to evaluate two very different plans and how they are utilized in the county. The initial priority before the Committee comes to the Area Plan Commission is determining the desired plan of action. A decision will need to be made whether to amend the existing comprehensive plan, create an entirely new plan, or doing nothing. The committee feels a presentation to the APC outlining the process and scope of work by an outside consultant would be beneficial in determining the direction to take in moving forward. Additional visits to other counties will be scheduled to help determine the best type of comprehensive plan to benefit and meet the developmental needs and goals of White County. Joe reminded the board of the importance of having a functional and updated comprehensive plan for the county. The comprehensive plan is the legal basis for having a local zoning ordinance. The zoning ordinance is the tool in enforcing the comprehensive plan for each county. These two must be compatible in order to provide accuracy and efficiency in planning. If a Comprehensive Plan or current Plan revision is decided, the board will need to determine what aspects and functions will be completed by the Area Plan office and which will need to be hired out to an outside firm, as well as the financial funding that will be necessary.

4. Bees Update: Joe Rogers notified the board that there are still lingering questions for the Area Plan office to resolve before an official draft amendment can be submitted for consideration.

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There being no further business, President James Mann adjourned the meeting at 7:28 pm.

Respectfully submitted,

Donald W. Ward, Secretary

White County Area Plan Commission

Joseph W. Rogers, Executive Director

White County Area Plan Commission

Document Prepared By: White County Area Plan Assistant, Tina Cronkhite “I AFFIRM, UNDER THE PENALTIES FOR PERJURY, THAT I HAVE TAKEN REASONABLE CARE TO REDACT EACH SOCIAL SECURITY NUMBER IN THIS DOCUMENT, UNLESS REQUIRED BY LAW.”

Exhibit A

Exhibit B- Aerial Map

Amendment of Economic Development Plan

Exhibit C - Zoning Map

Amendment of Economic Development Plan

Exhibit D

WHITE COUNTY AREA PLAN COMMISSION

Joseph Rogers P.O. Box 851 Phone: 574/583-7355

Executive Director Monticello, IN 47960 Fax: 574/583-1593

To: APC Commissioners

From: Joe Rogers

Subject: Variance Summary

Date: 7/29/14

Gentlemen,

A function of the office and the Area Board of Zoning Appeals is to provide feedback to the Area Plan Commission on ABZA matters. One area where feedback should be beneficial to the Commission is on variances considered. The concept is, if the ABZA is granting variances of a similar nature on a regular basis, that fact might identify an ordinance area which needs to be addressed by the APC.

Below is a general summary of variances heard by the ABZA & their associated results. This is from Jan 2009 to July 2014.

Type of Variance Request Number Heard Granted Denied Withdrawn

Manufactured Home Age 1 1 0 0

Elevation 3 3 0 0

Height 11 6 1 4

Landscaping 2 2 0 0

Parking 2 2 0 0

Sign 4 4 0 0

Space/Area 2 1 0 1

Setbacks – Tower/Turbin 2 1 0 1

Setback – Front 25 16 5 4

Setback – Rear 14 8 4 2

Setback – Side 22 15 5 2

Total number of variances petitioned: 88

Setbacks = 61 (69.3%) (front, rear, side)

Height = 11 (12.5%)

Other = 16 (18.2%)

Granted = 59 (67%)

Denied = 15 (17%)

Withdrawn = 14 (16%)

Setbacks – Front; Granted = 64% Denied = 20% Withdrawn = 16%

Setbacks – Rear: Granted = 57% Denied = 29% Withdrawn = 14%

Setbacks – Side: Granted = 68% Denied = 23% Withdrawn = 9%

It probably doesn’t surprise anyone that setbacks are the number one petition for variance. I am a bit surprised that front setbacks led the pack; I would have thought it would have been side setbacks. I am also somewhat surprised that height variances ranked as high as the records show.

If you have questions on this data, let me know. More detailed analysis can be completed if you believe it to be warranted, but I don’t want to expend the effort if there is no interest.

Let me know what you think.

Sincerely,

Joe Rogers

WHITE COUNTY AREA PLAN COMMISSION

PUBLIC NOTICE OF REGULAR SESSION

 

September 8, 2014 - 6:00 p.m.

2nd Floor Conference Room

White County Building

Monticello, IN 47960

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AGENDA

6:00 P.M.: The White County Area Plan Commission will meet in Regular Session pursuant to Indiana’s Open Meetings Law, I.C. 5-3-1-2 (b):

READING OF THE MINUTES – July 14, 2014

REZONINGS – None



BUSINESS –

1. Variance Summary

2. TIF Amendment

3. Comprehensive Plan Progress Review

4. Bees - Update