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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on December 15, 2014 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

 

HIGHLIGHTS OF JOINT SESSION:

Area Plan Director Joe Rogers said there are approximately six firms interested in having input on the County’s comprehensive plan. He and the company hired by Economic Development to work on a marketing plan are sharing information with each other to avoid duplication.

 

Economic Development President Randy Mitchell said a 24/7 fitness center will be going into the recently sold Dekker building. He has applied for a $150,000 career & technical education grant for County schools. Five local businesses will donate $87,000 in equipment for vocational and technical training in the schools.

 

Emergency Management Agency Director Roberta Yerk would like to hire Chantel Henson as Deputy Director. The EMA Board agrees and is recommending the Commissioners appoint Ms. Henson as EMA Deputy Director.

Commissioner Diener made a motion to accept Chantel Henson as the White County Emergency Management Agency Deputy Director. Commissioner Burton seconded the motion.

Vote: Unanimous

 

Environmental Officer Jim Reynolds said a fuel spill resulted from someone illegally siphoning diesel fuel from a train engine. CSX Railroad hired a company to do the clean-up.

 

Wabash Valley Alliance CEO Rick Crawley said their center has treated 717 patients in a year’s time (2.91% of White County’s population). They have made a concentrated effort to help children (112 ages 0-11 and 138 ages12-18) to give them a better start in life. The Alliance has received $202,635.50 in Statutory County Funding.

 

4-H Extension Office Director Denise Schroeder introduced Candace Dart, White County’s new Extension youth educator who is working on 4-H enrollment online. Ag Association President Jeff Campbell thanked the Commissioners/Council for their support of the White County 4-H Fairgrounds.

 

White County Commissioner President John Heimlich said the Greater Monticello Chamber of Commerce & Visitors Bureau building renovations will be paid for by the County, but the Chamber will oversee the work. The Chamber and White County Tourism Authority are learning to work together for the betterment of the greater Monticello area.

Councilor Kramer has been tracking White County’s budget process through the Department of Local Government Finance emails he receives. He was pleased to see White County has moved from the bottom third of the State in past years to 13th in the State this year. He said it is due to the diligence of both the Auditor and Assessor offices.

 

Commissioner President Heimlich said in order for the County to receive a better interest rate on the money it invests, it must have a policy in place and an ordinance to do so. A copy of the investment policy to be considered by the Board of Finance along with the ordinance County Attorney George Loy drew up will be provided to the Council to review before the January Council meeting.

 

Councilor Kramer said Council thought the $40,000 bill for new job descriptions could be paid out of the Rainy Day Fund.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the November 17, 2014 minutes. Councilor Anderson seconded the motion. Vote: Unanimous

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Highway Department

$ 240.00 4-402-2-24 4-401-3-23

Other supplies Telephone

$ 77.42 4-401-1-12 4-401-3-61

Engineer Bldg. Repair & Maint

$ 169.75 4-401-1-12 4-401-3-92

Engineer Alcohol & Drug Tests

$ 2.75 4-401-2-11 4-401-3-21

Office Supplies Postage

$ 145.99 4-401-3-41 4-401-3-22

Official Bonds & Insurance Travel Expense

$22,869.52 4-402-1-11 4-404-4-41

Truck Driver New Equipment

$19,504.56 4-402-1-12 4-404-4-41

Equipment Operator New Equipment

$26,786.48 4-402-1-13 4-404-4-41

Laborers New Equipment

$10,613.87 4-402-1-16 4-404-2-22

Drag Operators Tires

$1,419.28 4-402-2-33 4-402-2-41

Bituminous Road Signs

$27,217.04 4-402-2-33 4-404-4-41

Bituminous New Equipment

$10,179.69 4-402-2-33 4-402-2-31

Bituminous Stone

$2,000.00 4-404-1-11 4-402-3-51

Mechanics & Welders Utilities

$ 160.95 4-404-1-11 4-404-1-24

Mechanics & Welders Uniforms

$1,700.00 4-404-1-21 4-404-3-61

Social Security Equipment Repairs

$9,902.07 4-404-1-22 4-404-3-61

PERF Equipment Repairs

$2,293.75 4-404-3-41 4-404-3-62

Liability & Casualty Ins. Other Equip. Repairs

White County Emergency Management Agency

$3,145.18 1-5-3-23 1-5-1-1 Emer Notify System Director

White County Clerk $ 116.40 1-14-2-2 1-14-3-3

Registration Supplies Publications

White County Building & Planning Department

$2,000.00 1-1-1-9 1-1-3-1

Tech Committee Legal Services

White County Circuit Court

$2,096.00 1-4-1-3 1-4-1-11

Bailiff Pauper Attorney

$ 8.50 1-4-2-1 1-4-1-11

Supplies Pauper Attorney

$1,100.00 1-4-3-4 1-4-1-15

Dues Guardian Ad Litem

$ 403.00 1-4-4-1 1-4-1-15

Equipment Guardian Ad Litem

$ 700.00 1-4-1-16 1-4-4-3

Translator Law Books

$ 100.00 1-4-3-4 1-4-4-3

Dues Law Books

$ 89.00 1-4-3-5 1-4-4-3

Copier Law Books

$ 14.00 1-4-4-1 1-4-4-3

Equipment Law Books

$ 60.00 1-4-3-1 1-4-4-3

Travel Law Books

$ 128.00 1-4-3-2 1-4-4-3

Postage Law Books

$ 85.00 1-4-3-3 1-4-4-3

Bonds Law Books

$ 76.00 1-4-1-14 1-4-4-3

Witness Law Books

White County Sheriff’s Department

$3,000.00 1-19-3-9 1-19-1-32

Garage & Motors Uniform

White County Veterans Service Office

$ 18.21 1-24-3-7 1-24-2-1

Dues & Subscriptions Flags for Vets

$ 269.27 1-24-3-4 1-24-2-1

Mileage Flags for Vets

$ 34.52 1-24-3-5 1-24-2-1

Equipment Repair Flags for Vets

White County Soil & Water Conservation Department

$ 100.00 1-28-3-2 1-28-4-2

Copier Maintenance Computer Comp

 

The reason money is needed for the EMA Director position is from paying out vacation time to the retired Director. Money had been budgeted for the emergency notification system in case the Grant did not come through before year’s end. The grant came through, so the money was available in their budget to cover the over expenditure of the EMA Director line item.

Councilor Anderson made a motion to approve the above transfers. Councilor Davis seconded the motion. Vote: Unanimous

Auditor Rogers said the Recorder’s budget will have a shortfall because of paying out their retired employee’s vacation days. Councilor Kramer suggested using money from the Perpetuation fund that is used for record retention. The retired employee used a considerable amount of time working on record retention, and there is about $147,000 in the fund.

Auditor Rogers also pointed out the Sheriff’s Department will have a $28,000 shortfall because NIPSCO rates increased 25% without notification. The Sheriff is also going to be short because of cleaning up compensatory time. The Department will be paying out over 200 hours of comp time.

Auditor Rogers said in checking with the State, she was told a negative line item would be okay because of the unpredicted situation. She was also informed that unused money from another budget within the General Fund can be transferred. Inter-departmental transfers are acceptable because they are all in the General Fund. There will be paper trails to track transfers so department budgets are clear on where money was used. Auditor Rogers asked for Council’s approval to make such transfers as necessary before year’s end. She would then bring the transfers to the January Council meeting for approval. If Council chooses to deny any transfers, they can be reversed.

 

Councilor Anderson made a motion to give Auditor Rogers the approval to make transfers through the end of December 2014, and present them to the Council at the regular Council meeting in January 2015. Councilor Kramer seconded the motion.

Vote: Unanimous

 

The Recorder’s Enhanced Access Fund is specific for Recorder’s office records used by the public online. The Security Protection Fund is just for the Recorder’s office use to redact social security numbers. The Perpetuation fund is for the retention of records and does not specify that it is only for the Recorder’s use. However, the Recorder believes it is for the Recorder’s use only. County Attorney Loy is working on an amendment to move the money left in the Jail Lease Fund since the bond issue has been paid off.

 

COUNCIL APPOINTMENTS FOR 2015

Library Boards (4 yrs)

Monon Julie Hart 01-06-17

Wolcott Jenna Demerly 01-11-19

Brookston (Julie Reel-moved) Louis Capper 10-19-16

Monticello-Union Twp Art Morgan 03-02-18

(2 Members) Eric Pampel 03-31-18

Alcoholic Beverage Board (1 yr) Gordon Denton 01-01-16

Kankakee-Iroquois Reg Planning (1 yr) James Davis 01-01-16

Wabash Valley Board (1yr) Dennis E. Carter 01-01-16

Community Corrections Advisory (1 yr) Art Anderson 01-01-16

Economic Development Board (2 yrs) Casey Crabb 01-01-16

Solid Waste Management (1 yr) Raymond Kramer 01-01-16

SWM Alternate James Davis 01-01-16

Data Processing Board Raymond Kramer 01-01-16

911 Board (1 yr) Bruce Clear 01-01-16

White Co Area Plan Commission (4 yr) Charles Anderson 01-01-19

James Annis 01-01-19

PTABOA (Property Tax Assessment Dixie Geisler 01-01-16

Board of Appeals (1 yr) Megan Tribbett 01-01-16

Redevelopment Commission (1 yr) Gary Hendryx 01-01-16

Mark Howard 01-01-16

Tax Abatement Board

Economic Development Randy Mitchell 01-01-16

White County Libby Billue 01-01-16

Brookston Max Eldridge 01-01-16

Chalmers Dave Stimmel 01-01-16

Monon Larry L Brown 01-01-16

Monticello Andy Harmon 01-01-16

Wolcott Larry Wiley 01-01-16

Twin Lakes Regional Sewer Wage Board

(Needs appointment before a bid )

Common Construction Wage Committee

(Usually Council President when needed)

 

Council Secretary Barbara Nydegger said Libby Billue will be replacing Bill Heiny on the Tax Abatement Board, although he will continue to attend meetings to assist. The rest will continue to serve. All other appointees are willing to serve again.

Councilor Anderson made a motion to appoint all of the above listed people to serve on the various boards. Councilor Davis seconded the motion. Vote: Unanimous

 

 

STATE FORM 1782

Auditor Rogers asked if any changes need to be made to the 1782 notice for the Department of Local Government Finance.

Councilor Kramer made a motion to approve the 1782 Form. Councilor Davis seconded the motion. Vote: Unanimous

 

Auditor Rogers said, according to State Board of Accounts, an additional appropriation may be advertised for the budget in which it will be spent. Then Council may opt to transfer money into said fund to cover the additional. This will be a better paper trail for budgeting purposes than the way it is done currently.

 

JOB DESCRIPTIONS

Auditor Rogers said all of the job description forms have been turned in and the company is interviewing Department heads. The company will write up job descriptions and give them to each employee to review and possibly make corrections. The company will then meet with the Department heads again. She said the new descriptions will also confirm what jobs are exempt from comp time.

 

The new EMA Deputy Director will be paid $24,600. After six months the EMA Board will consider bringing the salary up to $27,070 (which is the salary Council approved for that position in the 2015 budget).

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Clear seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER, PRESIDENT JAMES ANNIS ART A ANDERSON

 

 

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

 

 

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR