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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on January 20, 2015 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Dennis Carter called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Dennis E Carter Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

 

HIGHLIGHTS OF JOINT SESSION:

White County Emergency 911 Director Terri Brooks said only six emergency text messages have been received since the program was initiated recently. She said other counties feared they would be bombarded with text calls if such a system was implemented.

 

White County Council on Aging representative Juanita Ohman said $3,000 was spent on vehicle repairs in 2014.

 

White County Environmental Officer Jim Reynolds said a FedEx semi leaked diesel fuel on I-65. The spill was cleaned by a private contractor hired by FedEx.

 

White County Economic Development President Randy Mitchell said 2014 was a strong year for White County with 27 new businesses and 698 new jobs created (not replacement employees). The annual White County Economic Development Luncheon will be Friday, March 6, 2015 with keynote speaker Jay Garner.

 

White County Recycling Director Dawn Girard said cardboard is their biggest collection, but the price for it is down.

 

White County Highway Department Director Mike Kyburz said they are working on a Hanawalt Road drainage project with NIPSCO.

 

White County Area Plan Director Joe Rogers would like to have a special meeting for the comprehensive plan so White County legislative members can hear proposals from firms and communities. The plan will be community specific (including smaller towns), and not a boilerplate plan.

Director Rogers said the White County Airport properties are zoned differently, and in an effort to clean up the zoning for so many properties, he would like approval to charge one fee and have one hearing to cover all their properties.

Commissioner Diener made a motion to charge one $150.00 fee and have one hearing for the rezoning of the White County Airport properties. Commissioner Burton seconded the motion. Vote: Unanimous

 

Commissioner President John Heimlich said there will be a public hearing for closing Luse Road at the Commissioners meeting on Tuesday, February 17.

President Heimlich said the White County Board of Finance will vote on the Ordinance to adopt a new investment policy this morning. The Council will then be able to vote on this policy during the Council meeting.

Councilors questioned why someone from the fiscal body of the County was not on the County Board of Finance. The Board is made up of those mandated by the State.

 

For more detailed content of joint session, see Commissioners’ minutes.

ELECTION OF COUNCIL OFFICERS

Councilor Carter opened the floor for nominations for the office of President of the White County Council. Councilor Anderson nominated Councilor Kramer. Councilor Clear seconded the nomination. Councilor Annis moved to close the nominations. Councilor Carter seconded the motion. Vote: Unanimous

 

A vote was taken to elect Councilor Kramer as President of White County Council. Vote: Unanimous

 

Councilor Kramer is hereby elected to serve as President of the White County Council for 2015.

 

President Kramer opened the floor for nominations for the position of Vice President of the White County Council. Councilor Anderson nominated Councilor Carter. Councilor Annis seconded the nomination. Councilor Anderson made a motion to close the nominations for Vice President of the White County Council. Councilor Annis seconded the motion. Vote: Unanimous

 

Councilor Carter is hereby elected Vice President of the White County Council to serve as President Pro Tempore for 2015. Vote: 4 Aye 1 Nay: Councilor Carter

 

MINUTES

Councilor Clear made a motion to accept the December 15, 2014 minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Clerk $ 674.00 1-14-1-2 1-14-3-4

Election Clerical Election Comp. Maint

$ 428.00 1-14-1-3 1-14-3-4

Election Abse/VB Election Comp. Maint

$ 858.46 1-14-1-4 1-14-3-4

Election Canv Election Comp. Maint

$ 425.00 1-14-1-5 1-14-3-4

Election Pre Bd Election Comp. Maint

$ 852.34 1-14-1-7 1-14-3-4

Election Meals Election Comp. Maint

$ 9.29 1-14-1-10 1-14-3-4

Election Overtime Election Comp. Maint

$ 10.05 1-14-2-3 1-14-3-4

Election Ballots Election Comp. Maint

$ 88.51 1-14-2-2 1-14-3-4

Registration Supplies Election Comp. Maint

$ 998.07 1-14-3-2 1-14-3-4

Election Travel Election Comp. Maint

$ 40.00 1-14-3-2 1-14-3-4 Election Travel Election Comp. Maint

White County Veterans Office

$ 27.77 1-24-3-4 1-24-3-7

Mileage Dues & Subscriptions

$ 44.28 1-24-3-4 1-24-2-1

Mileage Flags for Veterans

$ 10.00 1-24-3-6 1-24-2-1

Transport Veteran Flags for Veterans

White County Sheriff $1,277.80 1-19-3-7 1-19-1-32

Uniform Cleaning Uniforms

$4,772.22 1-19-3-9 1-19-1-32

Printing Uniforms

General Fund $3,800.94 1-8-1-4 1-18-1-2

Comm. PERF Recorder 1st Deputy

$5,897.80 1-8-1-4 1-19-1-12

Comm. PERF Sheriff Overtime

$28,211.18 1-8-1-4 1-15-3-3

Comm. PERF Jail Utilities

$2,768.65 1-8-1-4 1-2-4-3

Comm. PERF Auditor Job Descript.

$1,874.16 1-8-1-4 1-4-4-3

Comm. PERF Circuit Court Books

$ 70.00 1-8-1-4 1-4-3-4

Comm. PERF Circuit Court Dues

$103,333.45 1-8-1-4 1-8-3-25

Comm. PERF Comm. Tax Refunds

$1,013.16 1-8-1-4 1-8-3-25 Comm. PERF Comm. Comp. Maint.

$8,530.78 1-8-1-4 1-12-3-5

Comm. PERF Maint. Bldg. Equip.

$1,941.48 1-8-1-4 1-7-1-3

Comm. PERF Clerk Supr Adm Asst.

$ 327.40 1-3-1-4 1-27-1-5 Comm. PERF Deputy Pro Supplem.

$ 213.18 1-8-1-4 1-7-1-3

Comm. PERF Clerk Supr. Austin

CEDIT $426,908.90 137-1000-1-8 108-99

Insurance Health Ins claims reimbursements

 

Auditor Rogers said all of the above end-of-year transfers (except the last one) were to cover negative balances. The last one from CEDIT does not need Council approval, but Auditor Rogers wanted the Council to see the amount left from the $1.2 million insurance appropriation in CEDIT. The balance went into the County Health Reimbursement Account per ordinance.

Councilor Anderson made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

 

OUT-OF-SCHOOL SUSPENSION PROGRAM

Chief Probation Officer Gina Goodman said most of the schools, other than Twin Lakes, rarely use the out-of-school suspension program because of the inconvenient distance and cost. Classes were first held at the Armory, but the lack of cell phone signal to that area along with other factors raised safety concerns with that location. Classes are currently held at George Kingsley’s building with rent of $500 a month plus utilities. Officer Goodman said she has searched throughout Monticello for a place to house these students –including the Health Department, Courthouse, and Learning Lab – but to no avail.

When a student is sent to the program, the probation officer sits with the student and guardian to discuss why he/she is there. The Department is given the student’s disciplinary report for up to two years. The student/guardian pays $15 per day during the period of suspension. The main reasons for out-of-school suspension are insubordination, truancy, fighting, and tobacco.

Councilor Anderson said this is the school’s job to handle, not the Probation Department’s. If the program continues, the school should at least be paying for the program. He said it’s an unfunded school mandate. Councilor Annis said Twin Lakes is taking the easy way out and putting the burden on the taxpayer.

Officer Goodman said she has substituted and found this to be a tough crowd. She said the instructors will occasionally call for help, and Probation Officer Garry Foster or herself will go and try to straighten out a student. Sometimes the student is sent home. There are usually two or three students for a two or three day suspension (sometimes one student, or up to five). Some students come once and are never required to return. Others are repeat offenders. Officer Foster said the program was meant for delinquency or legal type problems.

Chief Officer Goodman said this is a Community Corrections program for which the State gives grant money. Community Corrections pays the instructor $90 per day. Councilor Clear asked if the grant could pay for the rent and utilities. She said it could, and she has suggested that. If the program continues, she favors having the grant cover all of the costs, with exception of the student’s fee. The average collected on fees is 50% to 60%.

It was the consensus of the Council that Councilor Anderson speaks with the Community Corrections Advisory Board regarding the cost to the County of this program & possible alternatives. Officer Foster presented information as to revenue and types of infractions for the past three years. Auditor Rogers suggested she do some research to determine costs incurred in the various departments that are touched by the program. She will confer with Chief Officer Goodman to verify all bases are covered. Auditor Rogers will submit her report to Council at their February meeting so Councilor Anderson will have the two reports to take to the Advisory Board.

 

WHITE COUNTY INVESTMENT POLICY

Councilor Anderson made a motion to adopt Ordinance 2015-01 authorizing the investment of White County public funds lasting more than two years and not more than five years. Councilor Clear seconded the motion. Vote: Unanimous

 

Commissioner Heimlich said Umbaugh and Associates has a separate division that works on investments, if the Council would like proposals from agencies other than just Morgan Stanley. Councilors were in favor of considering other proposals.

 

AREA PLAN NEW HIRE & COMPREHENSIVE PLAN FUNDING

Area Plan Director Rogers said by Statute, when there is an Area Plan jurisdiction, the Area Plan Commission (APC) has the exclusive authority to generate the comprehensive plan. The Commission can recruit funds from the community to be put into a special fund for the project. The problem is the APC would be asking the same entities for funding that Economic Development asks. Director Rogers said it makes more sense to ask the Council for funding. Councilor Anderson said the Comprehensive Plan just allows the public to air their complaints, which is their right.

 

Area Plan Director Rogers said he would like to hire a full-time person with the capability to learn not only the functions of his office, but to also understand how to research in other offices, and who can do some of the technical aspects of the job. The type of work he needs to have done is too complicated for a part-time person.

There will be an ongoing effort on the part of the Area Plan Department to keep up with changes to the comprehensive plan once it is established. It will be similar to zoning ordinances that are constantly changing.

The APC and the Commissioners have approved his new hire request, and he is seeking the Council’s approval. Councilor Kramer said $28,000 was approved at budget time for this position. Director Rogers agreed the skill sets needed are at least at a level 3. He also provided the job description company with the information for this position so it would be included with the rest of the County descriptions.

Councilor Clear made a motion to approve the hire of a new full-time employee in the Area Plan Office. Councilor Annis seconded the motion. Vote: Unanimous

 

WHITE COUNTY CLERK PART-TIME PAY

White County Clerk Paula Lantz said her part-time person is leaving and she would like to replace her with a former employee who has seven years’ experience in the Clerk’s Office. The person she is replacing just scanned documents, whereas Cindy Hall will be able to do everything in the office. The type of work Ms. Hall will be faced with in the Clerk’s Office will be at a higher level. She will be paid out of the Clerk’s Perpetuation Fund, so the County does not have to come up with the funding. Clerk Lantz asked the Council to pay her at the higher part-time rate of $13.20 an hour. Councilor Annis was concerned about hiring her at the top rate with no room to increase.

Councilor Clear made a motion to hire Cindy Hall at the part-time hourly rate of $13.20. Councilor Anderson seconded the motion. Vote: 4 Aye 1 Nay Councilor Carter

 

 

OTHER MISCELLANEOUS BUSINESS

Auditor Rogers asked for President Kramer’s signature on eight new hires: Shelby Feighner, replacement Corrections Officer; Kyle Hunt and Kyle Lohrman, replacements at the Highway Department; Troy Weaver and Adam Quirk, replacements at the Recycling Department; Aslyn Reader, replacement in Assessor’s Office; Stacy Mrak, replacement in Prosecutor’s Office; Chantel Henson, replacement at Emergency Management.

 

Council President Kramer said he would like to have the Council begin their meetings with the Pledge of Allegiance. He would also like to have reports from the various boards the Councilors are part of. Next year, if a Councilor would rather serve on a different board, perhaps another Councilor would trade. They need not feel obligated to stay on the same board every year.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Annis made a motion to adjourn. Councilor Clear seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES ANNIS ART A ANDERSON

 

 

__________(Absent)__________ _________(Absent)___________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

 

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR