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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, February 17, 2015. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton and Commissioner David Diener. Also present was the White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the regular meeting held on February 2, 2015 and the minutes from the executive session held on January 20, 2015, seconded by Commissioner Burton. Vote: Unanimous

 

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote: Unanimous

 

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

 

BRIDGE #88 – NORWAY DAM

Mike Obergfell presented the LPA – Consulting Contract for rehabilitating Bridge #88 (Norway). The contract has been approved by INDOT and now seeks the commissioners’ approval. The contract is for $168,860.00 which will cover all the preliminary engineering cost except for right-of-way services. The right-of-way services will require a new contract when that time comes. Construction is scheduled to start in the spring of 2017.

 

The Commissioner executed the LPA – Consulting Contract with USI Consultants, Inc., as presented.

HIGHWAY DEPARTMENT

White County Highway Superintendent Mike Kyburz said that he would like to purchase a Pavement Management and a Sign Safety Management software program to add to his system. He presented a quote from Softworks, Inc., for $8,617.50, which is a one-time fee.

 

  • Commissioner Diener made a motion to approve the purchase of two software packages from Softworks, Inc., for $8,617.50 for the Highway Department, seconded by Commissioner Burton. Vote: Unanimous

TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 – COMPLIANCE

  • Commissioner Diener made a motion to enter into a contract with Randall Miller & Associates, Inc., to assist the county with compliance requirements for Title VI of the Civil Rights Act of 1964, seconded by Commissioner Burton. Vote: Unanimous

 

The commissioners will appoint the Title VI Coordinator and committee at a later date.

APPOINTMENT – BROOKSTON LIBRARY

  • Commissioner Burton made a motion to reappoint Becky DeWitt to the Brookston Prairie Township Public Library Board for a 4-year term expiring February 19, 2019, seconded by Commissioner Diener. Vote: Unanimous

 

 

 

 

At this time, White County Council President Butch Kramer called the council members to order in joint session with the commissioners. All council members were present:

 

President Butch Kramer Denny Carter Jim Annis Bruce Clear Jim Davis

Arthur Anderson Casey Crabb

 

ENVIRONMENTAL OFFICER

Jim Reynolds, Officer, submitted the Environmental Report for February 2015.

 

  • Received 46 calls/complaints on various issues

  • Sent out two new letters for clean-ups

  • Issued two septic permits

  • Eight landfill inspections

  • Tazer and Evoc Training

  • Attended IOWPA Conference

 

AREA PLAN

Area Plan Director Joe Rogers presented a report for the Building Department. He reported that 14 permits were issued last month. The Building Inspector has requested that the flood plain data be incorporated into the GIS. Director Rogers is currently working with 39 Degrees North to see if they’re capable of incorporating this data.

 

HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz reported that he is staying within his budget with salt this year. He said that he contracted through the state for salt this year and they ended up with the cheapest rate.

 

There being no further business to come before the joint meeting, the council adjourned to their own meeting.

 

GORDON ROAD

Commissioner Heimlich presented the LPA –Consulting Contracts for the Gordon Road project from American Structurepoint, Inc. The first contract is for $135,650 and will cover the right-of-way acquisition services for Gordon Road from SR 39 to Sixth Street in Monticello, and the second contract is for $274,110 and will cover the cost of design and right-of-way engineering services for Gordon Road from SR 39 to Sixth Street. Commissioner Heimlich said that this must be approved by INDOT before it is approved by the commissioners.

 

  • Commissioner Diener made a motion to authorize the Highway Superintendent to submit the contracts from American Structurepoint to INDOT for the Gordon Road project, seconded by Commissioner Burton. Vote: Unanimous

 

VETERAN’S OFFICE

The Commissioners’ Assistant Donya Tirpak, presented a quote for new office furniture from Stationair’s Express for the Veteran’s Office for $2,569.00.

 

  • Commissioner Diener made a motion to accept the quote from Stationair’s Office Supply to purchase new furniture for the Veteran’s Office as presented, seconded by Commissioner Burton. Vote: Unanimous

 

CHAMBER OF COMMERCE

Commissioner Heimlich said that the county spent approximately $9,000 a year on the Information Booth. Since that is now closed, discussion has been made of redirecting those funds to the Chamber of Commerce. He said that the Chamber is requesting these funds so they can participate in marketing tourism for White County. The money will be paid out of the commissioners’ budget from the strategic planning line item.

 

  • Commissioner Diener made a motion to pay $9,000 to the Chamber of Commerce for their Visitor’s Bureau activities, seconded by Commissioner Burton. Vote: UnanimouseiHjjj



JAIL CONSTRUCTION FUND

White County Attorney George Loy submitted an ordinance dissolving the Jail Construction Fund. He said that this fund has been sitting dormant for quite some time now and he recommends moving the funds over to the Rainy Day Fund.

 

  • Commissioner Diener made a motion to approve Ordinance No. 15-02-17-01 dissolving the Jail Construction Fund, seconded by Commissioner Burton. Vote: Unanimous

ORDINANCE NO. 15-02-17-01

ORDINANCE DISSOLVING THE JAIL CONSTRUCTION FUND

WHEREAS, on October 7, 1996, the White County Board of Commissioners approved and adopted its “Ordinance Establishing a Jail Construction Fund” (the “Ordinance”); and

WHEREAS, the Ordinance established a Jail Construction Fund (the “fund”) in order to construct the White County Jail, “with any funds left over going to the debt service fund to retire bonds issued by White County and other outstanding indebtedness on the jail”; and

WHEREAS, the White County Jail has been constructed, and the bonds issued by White County have been fully paid and retired together with any other indebtedness; and

WHEREAS, there remains $58,714.50 in the Fund which the Board of Commissioners desires to revert to the County’s Rainy Day Fund.

NOW, THEREFORE, be it hereby ordained by the White County Board of Commissioners as follows:

  1. That the White County Jail Construction Fund is hereby dissolved.



  1. That the White County Auditor is directed to transfer the balance of the monies in the Fund to the White County Rainy Day Fund.





There being no further business to come before the board, their meeting adjourned.

 

 

 

 

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Commissioner David Diener, Commissioner

 

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor