Get Adobe Flash player

BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on March 16, 2015 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners.

The following members were absent: Bruce D Clear & James B Davis

The following members were present:

Dennis E Carter Kevin L Crabb Art A Anderson

Raymond L Kramer Jr James G Annis

 

HIGHLIGHTS OF JOINT SESSION:

White County Economic Development (WCED) President Randy Mitchell said there have been six leads this year, and all of them were for the Mid-America Commerce Park.

Over 250 attended WCED’s annual luncheon, and President Mitchell heard many positive comments about the luncheon and the speaker, Jay Garner of Garner Economics LLC in Atlanta, Georgia.

 

White County Area Plan/Building Department Director Joe Rogers said building permits are up from last year.

Director Rogers said the 2 ½ year litigation concerning a “boarding house” should have a ruling from the Judge soon.

 

White County Environmental Officer Jim Reynolds said tonnage was down at Liberty Landfill, probably because of weather.

 

White County Highway Department Superintendent Mike Kyburz said the recent frost caused about two weeks of extra work for his Department.

 

HJ Umbaugh & Associates (Umbaugh) representative Todd Samuelson said the experience his company has with White County would be beneficial in advising the best options for safely investing bonds and core balances should the County choose to work with them. Umbaugh Cash Advisory Services Director Jeff Messer said he would look at White County’s lowest core balance over the last two years as a beginning amount to invest. He said there are 180 banks in Indiana alone. Umbaugh would preferably use White County Banks, but would consider more aggressive nearby county banks. Interest rates are .9% to 1.5% which is higher than they have been for a long time. The company charges $1,000 for every million they help invest under ten million. More than ten million invested would be charged $800 per million. Commissioner Diener advised breaking up the 25% allowable investments and staggering years between smaller percentages to capture better rates in the future.

The Commissioners recommended that a Council Member be part of the Board of Finance, and one or more of them attend the meetings regarding these new County investments.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

Council President Kramer opened the regular Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Annis made a motion to accept the February 17, 2015 minutes. Councilor Crabb seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY BOARD OF COMMISSIONERS

 

Legal Services for Hospital Association Bonds $ 18,957.50 $ 18,957.50

TOTAL $ 18,957.50 $ 18,957.50

 

Auditor Gayle Rogers said there was recently a re-evaluation of the hospital bonds to make sure everything was done correctly in the past.

Councilor Crabb made a motion to appropriate the above request of $18,957.50 for legal services for the Hospital Association Bonds from the Rainy Day Fund. Councilor Annis seconded the motion. Aye: 4, Nay: 1 Councilor Anderson

 

Council President Kramer asked if the inactive Cum Hospital Fund could be transferred into the Rainy Day Fund. Auditor Rogers said County Attorney George Loy thought that Fund could go toward the attorney fees incurred with the hospital association bonds. She said the State likes to see the entire amount paid from one place. She will check with Attorney Loy about providing an ordinance to move the Cum Hospital Funds into the Rainy Day Fund.

 

Auditor Rogers will send the Council the Redevelopment Commission report she entered in the State Gateway program.

 

AMENDMENTS TO SALARY ORDINANCE

Auditor Rogers said the holiday pay was missed on the Jail Cook’s salary.

The Advisory Board passed the salary increase of $969.00 for the Senior Field Officer.

Councilor Carter made a motion to amend the 2015 Salary Ordinance #2014-03 for the Jail Cook to include holiday pay, and to increase the Senior Field Officer’s wage $969.00. Councilor Anderson seconded the motion. Vote: Unanimous

 

GRANT FUNDS

Councilor Annis asked why the Wolcott Corridor Expansion fund shows over $2 million negative for the shell building in Mid-America Commerce Park. Auditor Rogers said it is a grant fund, and 99% of grants are now reimbursable. The money must be spent before the State or Federal grant money will pay. Therefore, grant funds will show negative amounts until the grant is reimbursed.

The Soil and Water Fund #257 is payroll for their board which they reimburse. Fund #26 is a school resource officer grant. The County pays the officers and the school reimburses the County when the grant money arrives.

 

Council President Kramer said legislation is working its way through the State Legislature to allow the Recorder Perpetuation Fund to pay some of the regular work done in the Recorder’s office. If it passes, the money would have to be appropriated to be used for those purposes. Auditor Rogers said the part-time people are currently paid out of the Perpetuation Fund.

 

Council President Kramer asked about deleting inactive, zero balance funds. Auditor Rogers said she has inactivated some of these funds, but they have history she does not want to delete. When she prints reports, she has to include these funds because of a glitch in the accounting software system (which will be replaced by a new system in the future).

 

WHITE COUNTY BOARD OF FINANCE

Auditor Rogers said the cash flow talked about in this morning’s joint meeting will not be an issue because the investment will come from the Solid Waste Reserve Fund. The issue is getting the amount over the $10 million for the discounted rate. Per State law, the County can invest up to 25% of its total funds in long-term (2-5 years) investments. To date, 25% would equal $12.5 million, of which $4.5 million is already invested, leaving $8 million to invest. It would be easy to invest $10 million from the Solid Waste Reserve Fund. May need to include anticipated revenue to bring up the 25% figure.

 

Councilor Annis would like to see Councilor Anderson be a part of the finance discussions for his negotiating talents. Councilor Crabb would like to see the Council President be part of the Board of Finance and have Councilor Anderson be at the investment committee meetings as well. President Kramer said Councilor Crabb should perhaps come to the meeting since he is on the Economic Development Board. The State statue states the Board of Finance shall consist of Commissioners and the Treasurer, but does not limit the Board to just them. It would make sense to the Commissioners that someone from the fiscal body be part of the Board. It also makes sense that the Auditor, who works with all the County finances, be there to know what is happening.

It would also make sense to have the claims report be sent to the Council as well.

Councilor Crabb made a motion to send three volunteer Councilors—Kramer, Anderson and Crabb—to attend the finance committee meeting discussing investment of public funds. Annis seconded the motion. Vote: Unanimous

 

Councilor Annis made a motion that the standing Council President be the Council’s representative on the White County Finance Board. Councilor Crabb seconded the motion.

Vote: Unanimous

 

Councilor Annis recommended the White County Finance Board be added to the annual Council appointment list. Also add Innkeepers Tax Board to the list, because it is in the Innkeepers Tax Board Ordinance that the Council President is the Innkeepers Tax Board President.

OUT-OF-SCHOOL SUSPENSION

Auditor Rogers said at the recent Community Corrections Advisory Board meeting the Judge made it clear he feels strongly about the Out-of-School Suspension (OSS) program continuing just as it is. He thinks the Council should speak to the Twin Lakes School Board about possibly helping to finance. He does not want the OSS class to be held in the school; but it should be near the Courthouse or in a County building. There is another class besides the OSS classes being held in the Kingsley building.

 

PAYROLL REQUEST

Auditor Rogers presented three payroll request: Community Corrections’ Jerry Garcia to increase his pay, Brittany Evans to move to different position, and Emergency 911’s Katie Stout to replace Stephanie Green.

 

MISCELLANEOUS TOPICS OF DISCUSSION

Auditor Rogers asked if the Council would like the landfill income report each month. Councilor Annis asked that the report be included with the other Council reports that Secretary Nydegger sends out each month.

 

Councilor Anderson gave an update to the proposed Reynolds annexation. The Town is attempting to annex Magnetation and the Allen farm. The proposed fiscal plan by the Reedy Financial Group was defeated by a vote of 3 to 2 of the Town Council. The proposal suggested a $650,000 levy increase. Auditor Rogers said the Town levy is currently about $81,000. Magnetation does not object to the annexation, only the substantial increase in levy. Auditor Rogers stated that a town may receive an automatic increase of up to 15% in levy with an annexation. It’s ultimately up to the Department of Local Government Finance. Any request for more than 15% has to be appealed. At that point, the automatic 15% increase is eliminated and an entity could possibly end up with less.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Annis seconded the motion. Vote: Unanimous

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES ANNIS ART A ANDERSON

 

 

_________(absent)___________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

 

_________(absent)___________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR