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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on April 20, 2015 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

 

HIGHLIGHTS OF JOINT SESSION:

White County Building Department/Area Plan Director Joe Rogers requested the Commissioners implement a data sharing ordinance to collect fees for sharing the County’s electronic GIS program with businesses. The County pays a significant amount of money for the electronic mapping, and businesses that use this information for monetary gain should pay a fee to help offset the County’s costs. Director Rogers will present a fee schedule for the County Council’s approval. The Commissioners will consider passing a data sharing ordinance next month.

 

White County Economic Development President Randy Mitchell said a couple of leads have turned into visits. There are five new businesses employing a total of 18 people.

 

White County Emergency 911 Director Terri Brooks recently learned there may be unexpected hidden costs associated with the new emergency vehicle radio P25 upgrade. The new radios may require new recorders. Director Brooks asked that the Commissioners or Council send a representative to the 911 meetings. Councilor Anderson had previously attended one of the meetings, and will follow up with his State contact to get a firm price.

 

White County Council on Aging Director Gale Spry said she cannot apply for a grant that would cover nearly all the cost of new vehicles with wheelchair accessibility. She said a government entity such as the Commissioners or Council has to apply for the grant.

 

Commissioner Diener said renovation costs for the Greater Monticello Chamber of Commerce & Visitors Bureau (Chamber) building are estimated to be $56,130 and the Chamber is asking to add 10% more for anything extra that might come up. The question of who should be responsible for future/ongoing maintenance was discussed. The consensus was the Chamber should be responsible for any maintenance after 2015. Commissioner Diener will come to an agreement with the Chamber.

Commissioner Steve Burton made a motion to pay $56,130 plus 10% for the Greater Monticello Chamber of Commerce & Visitors Bureau building renovations out of the Cumulative Capital Development Fund. Commissioner Diener seconded the motion.

Vote: Unanimous

 

For more detailed content of joint session, see Commissioners’ minutes.

PLEDGE OF ALLEGIANCE

Council President Kramer opened the regular Council meeting with the Council reciting the Pledge of Allegiance.

MINUTES

Councilor Art Anderson made a motion to accept the March 16, 2015 minutes. Councilor Jim Annis seconded the motion. Vote: Unanimous

 

POLICE RETIREMENT FUND

Council President Butch Kramer said the Police retirement fund changes were made to comply with the Federal Internal Revenue Service and have already gone through the Merit Board. Auditor Gayle Rogers said the rates have not changed. The Merit Deputys’ Retirement Fund is substantial and a consultant company oversees this.

Councilor Bruce Clear made a motion to approve the 2015 Police Retirement Plan. Councilor Carter seconded the motion. Vote: Unanimous

 

BUDGET HEARINGS DATES

The Councilors set Monday, August 10, Tuesday, August 11, and Thursday, August 13 as the budget hearing dates.

 

TOWNSHIP EXPENSES

Councilor Anderson said the Towns do not have the extra costs that will be incurred for new emergency vehicle radios in their 2015 budgets. Auditor Rogers suggested that Council propose to the Commissioners that they pay for the P25 upgrade out of their appropriation in the CEDIT Fund.

 

CUMULATIVE HOSPITAL FUNDS

Auditor Rogers said that according to the State Board of Accounts, the Council can vote to transfer the inactive Cum Hospital funds into another fund.

Councilor Crabb made a motion to transfer the balance of $6,093.28 Cumulative Hospital Funds into the Rainy Day Fund. Councilor Anderson seconded the motion. Vote: Unanimous

 

COUNTY VEHICLE POLICY

Auditor Rogers said the Commissioners passed an ordinance that exempts some County vehicles from being taxed to the employee as a fringe benefit. The departments are listed on the ordinance. All the vehicles are currently exempt.

Auditor Rogers presented ideas for County vehicle policies. Councilor Davis said he would move “Makes economic sense for the County” on the potential criteria list to #1, and replace “Difficulty maneuvering in tight field work areas” with “Specific type of vehicle needed for the job.” Council President Kramer said the criteria list is a good start, and the current worksheets would serve to provide additional cost information.

 

COUNTY CELL PHONE POLICY

Auditor Rogers said some County employees’ cell phones are paid for by the County including the monthly bill and upgrade expenses. Other employees have an allowance. Auditor Rogers suggested every employee who needs to use a cell phone for work on a regular basis (as would be determined by County policy) be paid a phone allowance instead of paying the phone’s monthly charge and upgrades.

 

JORDAN MANUFACTURING COMPANY

Council Secretary Barbara Nydegger said Jordan manufacturing is asking for a tax abatement on new equipment. She said the request falls under the time period allowed under their Resolution #2006-3. She checked with County Attorney George Loy before the meeting who also agreed the request falls under the Resolution requirements and dates. Council President Kramer said it is for a new bean bag line with a cost of $2,500,000 and creating an additional 10 to 30 positions. Attorney Loy joined the Council meeting for a few minutes to answer questions the Council had.

Councilor Annis made a motion to approve the Jordan Manufacturing Company’s abatement request for new equipment in the amount of $2.5 million for ten years as determined in Resolution #2006-3. Councilor Davis seconded the motion. Vote: Unanimous

 

FINANCE MEETING

Council President Kramer said he, Councilor Crabb, and Councilor Anderson met with the Finance Committee (consisting of Commissioner Diener, Treasurer Guingrich, and Auditor Rogers). The Committee made a recommendation to the Board of Finance for future investments.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Davis seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES ANNIS ART A ANDERSON

 

 

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

 

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR