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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on May 18, 2015 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

 

HIGHLIGHTS OF JOINT SESSION:

White County Economic Development President Randy Mitchell said three new businesses have begun already this month for a total of 15 this year. The Wolcott area is looking for health care, since two doctors have left. There will be a ribbon cutting at the Mid-America Commerce Park in Wolcott June 16 at 11:00 AM to celebrate the completion of the shell building.

 

White County Communications Emergency 911 Director Terri Brooks said Rodale Electric has finished the electrical work in their office. Now the County IT Department can clean up the tangled mess of wires. She said there is 800 MHZ radio training today and she encouraged anyone using the system to attend. Director Brooks said some people are unaware of the radios’ capabilities which could cause problems when there is a situation requiring personnel involved to switch frequencies.

Councilor Art Anderson met with 911 and Motorola and found the receiver cost $100,000. The P25 radio upgrade will give the ability for multiple fire departments to talk with each other.

Director Brooks said she and her employees are much happier since the Council gave their Department such good raises last year. She is able to hire people with experience as well.

 

White County Environmental Officer Jim Reynolds has a property he has dealt with on various environmental issues over the past four years that needs to be demolished. County Attorney George Loy said there is money in the fund for such a project. The owner of the property lives in Texas.

Commissioner Steve Burton made a motion to file suit on lots 3 and 4 in Lake Breeze Subdivision 4 which are in violation of the White County Nuisance Ordinance. Commissioner Dave Diener seconded the motion. Vote: Unanimous

 

Area Plan/Building Department Director Joe Rogers said he is working on the permit process for small, disposable signs that are cropping up everywhere (i.e. mattress signs . . . but not garage sale signs).

 

White County Bio Terrorism Coordinator Laura Bernfield said she is making a contact list and an Ebola plan. Ms. Bernfield will be leaving her position and returning to teaching. Linda Pagels who recently retired from the Health Department will be replacing her. This is a contractual position paid through a grant.

Commissioner Diener made a motion to accept White County Bio Terrorism Coordinator Bernfield’s resignation. Commissioner Heimlich seconded the motion.

Vote: 2 Aye 1 Nay Commissioner Burton

Commissioner Diener made a motion to hire Linda Pagels as the new White County Bio Terrorism Coordinator. Commissioner Burton seconded the motion. Vote: Unanimous

 

Recently retired White County Adult Education Director Suzy Karburg said Lafayette Resource Academy is joining forces with White County with plans to start an education program at the jail.

 

Commissioner Diener said the County can give the building it purchased for the Greater Monticello Chamber of Commerce & Visitors Bureau (Chamber) to use to the Redevelopment Commission, who can then give it to the Chamber. The process can be reverted if the Chamber should no longer want it.

Commissioner Diener said the Chamber asked to be reimbursed for the rent they have paid while in transition from the old building to the new one. It was brought up that the County had no input on the transition location, and the general consensus was the County has been more than generous already.

 

Human Resource Deputy Leah Hull said 130 people will take advantage of the wellness clinic to receive the incentive rate. The County will be charged $40 per person ($5,200). She said she knows of one employee who discovered she had cancer as a result of last year’s clinic. Because it was such an early detection, she had surgery and only one treatment to be cancer-free. Ms. Hull said that is the point of the clinic: to prevent expensive, drawn-out procedures and to keep people healthy. Last year Anthem absorbed the 4% insurance increase because of White County’s wellness results and excellent experience rate.

Commissioner Burton made a motion to have the Wellness Clinic. Commissioner Diener seconded the motion. Vote: Unanimous

 

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the regular Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Clear made a motion to accept the April 20, 2015 minutes. Councilor Anderson seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY AUDITOR

Replacement Employee $ 25,000.00 $ 25,000.00

TOTAL $ 25,000.00 $ 25,000.00

 

Auditor Rogers said the replacement for Auditor’s Deputy Connie Harmon will spend most of her time helping Leah Hull. She felt it would make sense to pay her from the Solid Waste Operating Fund, where Ms. Hull is paid from.

Councilor Anderson made a motion to appropriate the above request for $25,000 from the Solid Waste Operating Fund. Councilor Crabb seconded the motion. Vote: Unanimous

 

WHITE COUNTY COMMUNITY CORRECTIONS PART-TIME EMPLOYEE

Judge Mrzlack requested to move money from the Project Income fund to Part-time pay. He would like to hire a part-time person to provide services for the inmates. He would also like to pay the janitor who cleans the Out-of-School Suspension room from part-time pay as well. He is currently paid from overtime pay.

Councilor Carter made a motion to approve the transfer of funds from Community Corrections Fund #83 to Community Corrections State Fund #157. Councilor Davis seconded the motion. Vote: Unanimous

 

GIS DATA SHARING FEES

Area Plan & Building Department Director Joe Rogers said his Department is about ready to present a data sharing plan to the Commissioners and an application fee schedule to the Council. He is looking for direction from the Council. He was considering $1,000 or more for the aerial layer which would require help from the County IT Department. Director Rogers would like to charge more when the County provides the data directly, and charge less when the information comes through 39° North. A fund would be established for these fees, and the fees could only be used for GIS maintenance and updates.

Everyone will still have free use of the GIS program. The charges would be for companies or entities that want data layer usage from which they could profit. The State would also be charged because the County would not benefit and the State would still save money by purchasing the information through the County versus its current source. If the County has people it wants to use the program for the County’s benefit, it could exempt them.

39° North charges $250 per data layer to these companies, and they will not provide aerials. That has to come through the County. Customers would be paying both the County and 39° North, except in instances where the County has the master control of the data. In those cases customers would just pay the County. These fees would recoup part of the County’s costs.

The Area Plan office has the foundational GIS system, arc map system, and an address-it system. Area Plan can create files that can be shared in the arc system. The flood plain data costs the County $4,500 which is beneficial to his office, but Realtors and Appraisers would also benefit, and a fee to them would recapture some of the costs. The address-it software cost the County $10,000. The County pays 39° North $65,000 a year. Council President Kramer asked what kind of safeguard there would be to keep others from sharing the layer information. There will be a usage agreement with a list of restrictions, including how the information can be provided and a time frame.

The County will notify 39° North of the approved applicants.

Nearly all other Counties charge for data layers. Director Rogers said he has seen fees as low as $500 and as high as $10,000. Most seem to be in the $1,000 to $1,500 range. Councilor Annis suggested $1,500. The Council was in favor of charging more from County-only provided layers.

 

WHITE COUNTY HIGHWAY DEPARTMENT FUNDS FOR ROAD WORK

White County Highway Department Superintendent Mike Kyburz has determined there are 10 to 12 miles of hard surface roads needing to be ground-up, leveled, and redone with three layers of chip & seal. He has hired a company to do the grinding because it will be faster, and he felt the cost was worth it. It is approximately $58,000 a mile. One layer of stone is $14,000. Each layer of chip & seal is $13,000.

The additional money set aside at budget time for road maintenance is still in place and Superintendent Kyburz would like to use that for maintenance. Councilor Anderson suggested using it first, as there may not be enough time to get enough work done to use it up, and need more funding. Councilor Davis asked if any of these roads were already on a “to do” list. About four miles were. Councilor Crabb said roads are a form of Economic Development, and it shows how we project our County. Mr. Kyburz says the only thing he feels is missing at budget time is extra money to invest in the major roads.

Options for funding are landfill and CEDIT, which can be advertised in June, and voted on at the June 15th Council meeting. The last few years $1.2 million has been taken out of CEDIT for health insurance, which will not happen next year. Therefore, CEDIT should build back up. It usually takes in about $800,000 a year.

Superintendent Kyburz said he saved over $150,000 on gas by signing a contract when fuel was down. He locked in at $1.98 on diesel fuel for 12 semi loads (paid $3.08 last year).

WHITE COUNTY HIGHWAY DEPARTMENT LONGEVITY PAY

Auditor Gayle Rogers said Beth Brown worked in the White County Clerk’s Office for twelve years before switching to the White County Highway Department. The Highway Department’s longevity schedule is different than the Courthouse longevity schedule. It starts sooner for example. So when she switched, the Department added $104 more to what she was getting at the Courthouse to bring her into its schedule. Councilor Anderson said the different longevity was meant to be for the drivers. Councilors Annis and Clear said she should not receive the Highway Department’s longevity for the years she did not work there. She should begin getting Highway Department longevity from the time she started working there and adding it to what she had already accumulated from her years at the Courthouse. Councilor Clear said the left hand column ending with $13,364.00 looks accurate (not paying a $6,222 difference). Councilor Crabb said to give more than that is like giving back pay for a Department she did not work in. Auditor Rogers says as a County Employee she should receive the same longevity as the other County Employees at the Highway Department have received from the beginning because she currently works there. Councilor Anderson said she is the only one at the Department who is not a driver or mechanic. Councilor Clear asked the Auditor to see what the difference would be had she stayed on the Courthouse longevity schedule. Auditor Rogers said there really is no policy in place at the Highway Department for a longevity schedule. Ms. Brown found a contract that expired in 1987 that stated they get $104 a year up to $2,080. It does not say when it was to begin. However, they have been giving it beginning after six months on the job.

Councilor Crabb made a motion to table the discussion. Councilor Anderson seconded the motion. Vote: Unanimous

Council President asked Superintendent Kyburz to put some thought into this and for Auditor Rogers to figure what the difference would be if Ms. Brown had stayed at the Courthouse; and he will ask County Attorney Loy about it.

 

BIO TOWN AG & MEADOW LAKE WIND FARM ABATEMENT COMPLIANCE

Councilor Annis made a motion to accept the Bio Town Ag Inc. and Meadow Lake Wind Farm LLC (I, II, III, and IV) abatement compliances. Councilor Davis seconded the motion.

Vote: Unanimous

 

WHITE COUNTY ASSESSOR PART-TIME WAGE

Auditor Rogers said White County Assessor Lisa Downey has a former part-time person updating a layer on GIS whom she would like to pay $12 an hour instead of $10.70 an hour. The project would cost $50,000 if 39° North did the project. She is a very bright college student, who will be working for about three months. Consensus of the Councilors was to leave her at $10.70 an hour.

 

WHITE COUNTY AUDITOR NEW EMPLOYEES

White County Auditor Rogers said two new employees will start in the Auditor’s Office on May 26, 2015. Leigh Ann Ezra will move from a level three position at the Sheriff’s Department to a level three in the Auditor’s Office. She would like to keep her at the same pay rate $30,177.

Stacy Selagy is coming from Comprehensive Development Center and Auditor Rogers would like to hire her at the high end of level 3, and quickly move her to level 2 since she will be working with those doing tax settlement. Councilor Annis warned to be careful bringing someone in at the top of a level without the experience of the Office. Councilor Carter said it is better to start lower in the bracket to give room for advancement.

Councilor Annis made a motion to pay Stacey Selagy $30,000 as a starting salary within level 3. Councilor Anderson seconded the motion. Vote: Unanimous

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Anderson seconded the motion. Vote: Unanimous

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES ANNIS ART A ANDERSON

 

 

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

 

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR