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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, September 8, 2015. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference Room beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton and Commissioner David Diener. Also present was Auditor Gayle Rogers, Attorney George Loy and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Diener made a motion to accept the minutes from the executive sessions held on July 20, and August 17, 2015, and the regular meeting minutes held on August 17, 2015, seconded by Commissioner Burton. Vote: Unanimous

 

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Diener. Vote Unanimous

 

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

 

COUNCIL ON AGING

Gale Spry, Director, presented a contract from INDOT for 2016’s funding.

 

Projected for 2016:

Total Operating Expenses: $385,734

 

Local Match $216,326

State PMTF $ 48,716

Federal 5311 Funds $120,692

Total Operating Revenue $385,734

 

  • Commissioner Diener made a motion to accept and sign the contract from INDOT for 2016, as presented, seconded by Commissioner Burton. Vote: Unanimous

 

COURTHOUSE ROOF

Commissioner Diener discussed the roof on the courthouse continuously being a maintenance problem because it’s always leaking every time it rains. He has received a quote from MRA Contractors, Mark Ream from Brookston, to repair all of the problems for a cost around $50,000. Since this is a continuance maintenance problem with water leaking into the building, he requested permission to get started with the project so it’s completed before this winter.

 

  • Commissioner Burton made a motion to allow MRA Contractors to repair the courthouse roof as presented, seconded by Commissioner Diener. Vote: Unanimous

 

SHERIFF’S DEPARTMENT

Commissioner Diener discussed two major issues with the chiller at the Sheriff’s Department. The first issue is that the current chiller is using Freon that is becoming very expensive and less likely to be available in the near future. The second issue is that when the building was built, there was no redundancy put into the building in case this unit would go down.

 

Commissioner Diener talked about the cost to the department if the air conditioning unit should go down and suggested replacing the existing chiller. He would like to leave the current one in place so they can switch on and off between the two, which will extend the life. This will also leave a back-up if one should go down.

 

A quote from D.A. Dodd was presented:

  1. New 120 Ton Chillers and demo (1) Existing Chiller: $148,600.00

  2. New 120 Ton Chillers and demo (1) Existing Chiller: $235,500.00

Concrete Pad for Second Chiller & Extra Fencing

 

Attorney Loy said that he would have to double check, but he thinks that you can do routine maintenance by quotes up to $150,000.

 

Commissioner Diener mentioned that the problem with bidding is that it will take up to seven weeks to manufacture the chiller because they don’t keep them in stock. The system has already gone down once this year and they were able to get it back up and running again. He would like to get another system in there in case the current system goes down again and can’t be fixed.

 

BEDFORD BAY BRIDGE PROJECT

Diane Petry, 6802 N. Apple Knob Drive, asked the commissioners what their plans were for the Bedford Bay lake area. She presented a petition showing forty-two signatures from homeowners in the Bedford Bay area expressing concerns about their lake environment because of the three culverts that were installed in 1952. Mrs. Petry presented newspaper articles discussing the history of the bridge, letters from SFLECC and Vogel Real Estate supporting the request to remove the culverts and to put in a new bridge.

 

Commissioner Heimlich said that after talking with Don Ward, former county engineer, he is pretty sure that this bridge will be able to get on the state’s bridge inventory list. If it does, then it would be eligible for federal funding to redo the bridge.

 

A number of residents that live in this area were present supporting the petition and also discussing the issues that they have with the culverts.

 

PETITION FOR REMOVAL OF ABANDONED ROAD

Darin Griesey, 7596 N. W. Shafer Drive, Monticello, appeared before the commissioners requesting them to remove the original county road that was left behind when they replaced the steel bridge over the Big Monon ditch. He complained that people are now using this abandoned road as a pull off spot, accessing the lake and even camping at night. He feels that this is a problem and he’s looking for a solution.

 

After a long discussion, the commissioners said that they don’t want to remove the road but suggested that the Highway Department put up guard rails on both roads which will block access to the area.

 

CAPITAL ASSET REPORTING

  • Commission Diener made a motion to approve the contract with Peterson Consulting Services to assist in preparing the GASB Statement No. 34 for 2015 for $3,000, seconded by Commissioner Burton. Vote: Unanimous

 

AREA PLAN - LUSE ROAD

Joe Rogers, Director, said that the Airport Board was confused about what was vacated and what needed to be vacated on Luse Road. The engineer was instructed to write-up a legal description of any portion of Luse Road that abutted the airport property, but no other portion of Luse Road. This left only the north side of right-of-way of Luse Road being vacated, and not the east and west end. Director Rogers said that the Airport authority would like to have vacated the portions of the road that run barricade to barricade. The Airport Board would like for the round-a-bout to be located on the county’s right-of-way. He asked the commissioners if they would like to modify the road vacation on Luse Road.

 

Attorney Loy said that it wouldn’t be a problem for him to write up an amendment to the Road Vacation ordinance. He just needs someone to give him a new legal description.

 

WAYNE SCHROEDER – IDAVILLE DRAINAGE

Wayne Schroeder asked the commissioners if they were going to do anything with the drainage in Idaville when they work on the McWilliams drain. He wanted to know if there is a plan to extend or create drainage from the McWilliams drain to Idaville.

 

Surveyor Brad Ward said that a petition has been submitted for reconstructing the McWilliams drain. He hasn’t done anything with it yet because he’s waiting to see what his outlet is on the Crowell-Wells regulated joint drain with Carroll County. He said that his plan right now is to open a ditch on the Crowell-Wells. If this can be lowered, it could be possible to pick up the watershed that’s currently flowing into Idaville now.

 

Commissioner Burton said that this is an issue for the Drainage Board and it needs to be addressed at the Drainage Board meeting, which starts at 10:30 a.m.

 

COMMISSIONERS CERTIFICATE SALE

White County Auditor Gayle Rogers presented a list of the thirty properties that did not sell at the tax sale. She also presented a resolution stating that the commissioners intend to have a Commissioners’ Certificate Sale for these properties. Not-for-profit organizations or a town municipality could request to take over the certificates, properties, if they were interested.

 

  • Commissioner Diener made motion to adopt Resolution #15-09-08-01, establishing the intent to conduct a commissioners’ sale to sell tax sale certificates for properties that are severely delinquent in payment of properties, seconded by Commissioner Burton. Vote: Unanimous

 

A date on the certificate sale will be announced at a later time.

 

RESOLUTION #15-09-08-01

A RESOLUTION ESTABLISHING THE INTENT TO CONDUCT A COMMISSIONERS’ SALE TO SELL TAX SALE CERTIFICATES FOR PROPERTIES THAT ARE SEVERELY DELINQUENT IN PAYMENT OF PROPERTY TAXES.

 

WHEREAS, there are several properties in White County that are severely delinquent in the payment of property taxes, having been offered for tax sales and which received no bids equal to or in excess of minimum sale price. The parcel numbers of those properties being attached to this resolution as “Exhibit A”, and

 

WHEREAS, there is an assessed value associated with these properties for taxation purposes, but no taxes are being collected, therefore causing a lower than expected tax distribution to those taxing units and taxing districts within which the properties are located, and

 

WHEREAS, the White County Commissioners desire to have these properties back on the tax rolls with taxes being collected, and

 

WHEREAS, IC 6-1.1-24-6, et seq. allows for the County Commissioners to acquire a lien on those delinquent properties and receive issuance of the tax sale certificates for those properties, without taking title to the properties, therefore limiting the liability and cost normally associated with taking title,

 

NOW, THEREFORE, BE IT RESOLVED by the White County Board of Commissioners that the county executive shall acquire liens and receive tax sale certificates of the properties listed on Exhibit A that are severely delinquent and sell said certificates at a properly advertised Commissioner Tax Certificate sale.

 

PUBLIC HEALTH COORDINATOR

  • Commissioner Burton made a motion to accept the resignation of Linda Pagels as the White County Emergency Preparedness Coordinator, seconded by Commissioner Diener. Vote: Unanimous

 

  • Commissioner Diener made a motion to appoint Ed Gutwein as the White County Emergency Preparedness Coordinator, seconded by Commissioner Burton. Vote: Unanimous



COMMITMENT LETTER – WOLCOTT

Attorney Loy asked the commissioners if they would approve sending a letter to the Town of Wolcott committing to support the town and prospective companies interested in locating within the Mid America Commerce Park, by making a partial payment for the water/wastewater system development fees as recently established by the Town of Wolcott within the TIF district.

 

  • Commissioner Burton made a motion to authorize submitting a letter of intent, at their request, for the Town of Wolcott as presented, seconded by Commissioner Diener. Vote: Unanimous



There being no further business to come before the commissioners, their meeting was adjourned.

 

 

 

 

___________________________ ___________________________ _______________________

John C. Heimlich, President Steve Burton, Commissioner David Diener, Commissioner

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor