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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on September 21, 2015 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: Art A Anderson

The following members were present:

 

Dennis E Carter Kevin L Crabb James B Davis

Bruce D Clear Raymond L Kramer Jr James G Annis

HIGHLIGHTS OF JOINT SESSION:

 

White County Economic Development President Randy Mitchell reported two small businesses launched in September: The Sewing Station (in Reynolds) and H & N Logistics (in Monticello). He said he, the Commissioners and the Mayor of Monticello met with Apex Parks Group, the new owners of Indiana Beach, and they are anxious to begin fixing and remodeling now that the 2015 season is over. They are not interested in speaking with groups about what they plan to do, but would rather wait until they can share what they have done.

Area Plan Director Joe Rogers said his office has issued 27 permits for new homes, up from last year’s 19. The Area Plan office has begun tracking the number of building inspections that Doug Wagner must perform.

 

Environmental Officer Jimmy Reynolds said it took about a week to clean up the most recent gas/oil spill.

Mr. Gene Klisiak with Liberty Landfill said with more gas created more electricity can be produced. A third plant with bigger generators should be up and running in about another year.

 

Commissioner Dave Diener made a motion to fund the White County Comprehensive Plan that Area Plan has been working on, using $90,000 from County Economic Development Income Tax as recommended by the White County Council. Commissioner Steve Burton seconded the motion.

 

SRI Incorporated Director of Consulting Services, Zach Hughes, said although his company works with White County tax sales, they also do document management. Electronic document storage eliminates paper, captures e-signatures, and has five levels of security with passwords. This program frees up Courthouse IT because the information is in cloud storage. There is a monthly cost of $100 per gigabyte of storage with unlimited users. Scenarios discussed with Auditor Rogers appeared to be about $400 a month.

Commissioner Diener recommended tabling the discussion, then forming a committee including the White County IT person Eric Storm to find a system that can cover all of the Courthouse needs (which could turn out to be SRI Inc.).

 

The Segals’ fire near the recycling center destroyed some stored plastic, some recycled electronics and an old fork lift.

Commissioner Heimlich said the White County Airport came up with an extra $3 million in funding for the runway project. The bids for the extended runway came in lower than expected so the Airport can fund it. The Airport has asked if the money the County committed to the runway project could be used toward a new above ground fueling station next spring that the FAA will not fund.

 

There will be an amendment to the Luse Road vacation at the next Commissioners’ meeting. The Commissioners awarded jobs to repair the Court House roof, to add a chiller at the Jail (and eventually replace the old one), and to update some Courthouse bathrooms to be more ADA compliant.

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the regular Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Clear made a motion to accept the August10, 2015 minutes. Councilor Carter seconded the motion. Vote: Unanimous

Councilor Carter made a motion to accept the August 2015 budget hearing minutes. Councilor Annis seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY SHERIFF DEPARTMENT

Vehicle $ 29,829.00 $ 29,829.00

TOTAL $ 29,829.00 $ 29,829.00

 

Council President Kramer said in regard to the Sheriff’s Department’s additional appropriation tabled from last month the Council had suggested the Sheriff ask for funding in the form of an additional instead of putting it in the budget. This amount does not include a trade-in. Councilor Davis would like to be sure the old van is being used or traded in and not sitting in a lot. Council President will discuss that with Sheriff Shafer.

Councilor Clear made a motion to appropriate the above request for a vehicle for the Sheriff’s Department from the Rainy Day Fund. Councilor Crabb seconded the motion.

Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

Purdue Ag Extension Office

$ 250.00 051-10-03-01 051-10-01-04

Mileage Part-time Payroll

Councilor Annis made a motion to approve the above transfer. Councilor Davis seconded the motion. Vote: Unanimous

 

AMOUNT FROM TO

Highway Department $ 2,495.87 4-402-2-24 4-402-2-22 Other Supplies Calcium & Salt

$ 3,000.00 4-402-2-31 4-402-2-21

Stone Hardware $34,806.01 4-402-2-33 4-402-2-43 Bituminous Road Stripping

$15,000.00 4-404-2-22 4-404-3-62

Tires Other Equip. Repair

Councilor Davis made a motion to approve the above transfer. Councilor Carter seconded the motion. Vote: Unanimous

 

WHITE COUNTY ECONOMIC DEVELOPMENT ORGANIZATION FUNDS

Councilor Crabb said the Commission still looks for funding and about half comes from the Council and half from outside sources.

Councilor Davis made a motion to approve Resolution #2015-09-21-01 to disperse $197,000 from County Economic Development Income Tax after January 1, 2016 to White County Economic Development Organization. Councilor Crabb seconded the motion. Vote: Unanimous

EMERGENCY MANAGEMENT AGENCY

White County Emergency Management Agency Director Roberta Yerk said her Department needs a copier. Auditor Rogers said it has been added to her budget waiting for approval during today’s meeting.

 

WHITE COUNTY 2016 BUDGET

Adjustments that have been made to the 2016 budget since Council met in August are:

 

1) A 50% matrix increment pay increase for Clerk’s Office employees Eugenia Duhnovsky and Jayne Snowberger instead of a 25% matrix increment pay increase.

2) The cost for the Area Plan Comprehensive Plan was taken out of the budget since it was approved by the Commissioners and will be appropriated out of CEDIT this year.

3) A 5% raise for Emergency 911 Director Terri Brooks instead of the 2 1/2% County raise. Councilor Clear explained that although Director Brooks received a sizeable raise a few years ago, the Council has since given healthy raises to the rest of her Department which brings their wages close to her pay when you include their overtime. He said it is in the budget if the Council chooses to approve it.

4) The Sheriff’s Department’s budget didn’t include enough for the two new deputies, so an additional $130,000 has been added to the Department, along with $40,000 increase between communication, vehicle fuel, and maintenance in the Certified Shares Budget.

 

Council President Kramer explained to White County Clerk Paula Lantz the Council did not increase her pay by what she had asked because the other salaries had not come within the 90% of her pay as she had thought. He said the 90% rule does not include longevity, but rather base salaries only. Clerk Lantz said she was not given enough time, as she had requested, to discuss all of her employees at budget time. Councilor Carter said the Council will consider the results from the consulting firm hired to list out the duties and work levels of the various positions and pay recommendations for the next budget. Council President Kramer said the Council is limited on how much they increase pay and her Office received healthy increases. Clerk Lantz said by law she has a fund she intends to use to pay these employees. Councilor Davis said there has to be justification for raises. Council President Kramer said they will allow more scheduling time for her next year since she has multiple budgets to present.

 

5) Auditor Rogers said Councilor Anderson recommended using $3,000 from Fund #260, Ineligible Homesteads, to raise Auditor Rogers’ pay. By legal statute the Auditor can receive up to an additional $3,000 for the extra work she does for the Council and Commissioners. This would be a separate line item and not part of the base salary, and not necessarily be given to the next Auditor. The Council raised her salary by $1,491.00 to keep her pay 10% higher than Ms. Hull’s pay, with an additional $1,509 for the work done for Council & Commissioners to equal a $3,000 total increase. Councilor Davis said adjustments made for each employee should list the cause for the adjustment on the report.

Councilor Crabb made a motion to increase Auditor Rogers’ pay by an additional $1,509.00 to be shown as a separate line item for additional statutory Auditor duties from the General Fund. Councilor Carter seconded the motion. Vote: Unanimous

 

Councilor Clear made a motion to adopt the White County 2016 Budget Ordinance Resolution #2015-09-21-02 with the proposed changes. Councilor Crabb seconded the motion. Vote: Unanimous

 

WHITE COUNTY COMPREHENSIVE PLAN

Councilor Crabb made a motion to spend $90,000 for the White County Comprehensive plan out of CEDIT. Councilor Annis seconded the motion. Vote: Unanimous

WHITE COUNTY JOB DESCRIPTIONS

President Kramer said he would like to table the vote on the recommendations of job descriptions and factor evaluations until he has time to review them more thoroughly.

Councilor Annis made a motion to table job description and factor evaluation discussions until the October 19, 2015 Council meeting. Councilor Carter seconded the motion.

Vote: Unanimous

 

NON-BINDING BUDGETS

Monticello-Union Township Public Library Director Monica Casanova said next year the full-time employee hours will increase from 35 hours to 40 hours. Sometime in the future she would like the Library to be open on Sundays, but there is not money in the budget to support that option currently. She asked how to go about getting a tax rate increase if it was needed. President Kramer said she must stay within the growth guidelines.

Council President Kramer read through each of the tax rate changes and other points of interest for each non-binding budget for White County Libraries, Schools, Towns, and Townships. Council cannot make a recommendation on the school budgets.

Councilor Annis made a motion to recommend all of the non-binding budgets be approved as presented. Councilor Carter seconded the motion. Vote: Unanimous

 

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Annis seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ _________(absent)___________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR