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BE IT REMEMBERED, that the White County Drainage Board held a regular meeting on Monday, November 16, 2015. The meeting was held at the White County Building, 2nd floor, Commissioners’ conference room beginning at 10:30 a.m.

Drainage Board members present were: President Steve Burton, Vice President John Heimlich and Member David Diener. Also, present were the White County Attorney George W. Loy, White County Surveyor Bradley E. Ward and the Surveyor’s Assistant Sharon Broussard.

Others present were:

Sharon Watson – White County Soil & Water Todd Frauhiger, P.E. - AECOM

Mike Kyburz – White County Highway Superintendent Steve Rust-Titan Const.-WITKO

J.D. Smith – White County Highway Dept. Wayne Ringer - WITKO

President Burton called the meeting to order.

 

 

MINUTES

  • Member Diener made a motion to approve the minutes as presented for the regular meeting held on November 2, 2015; seconded by Vice President Heimlich.

Vote: Unanimous

HARRY KESLER #658 – OPEN QUOTES

The time has expired for the submission of bids for the Harry Kesler #658, Monon Township. Surveyor Ward sent out three (3) bid packets to contractors for the Maintenance Project and two (2) quotes were received. The estimate is $40,000. White County Attorney Loy opened the bids.

 

Bids were received from the following:

 

Gutwein Bulldozing & Excavating, Francesville, IN $17,800

Howard Excavating, Monticello, IN $35,000

 

  • Vice President Heimlich made a motion to accept the low bid for $17,800.00 from Gutwein Bulldozing & Excavating; seconded by Member Diener. Vote: Unanimous.





 

 

W.F. MYERS #565 – MAINTENANCE MODIFICATION

Surveyor Ward request to set the maintenance assessment to collect two dollars ($2.00) per acre and ten dollar ($10.00) minimum. The annual assessment would be approximately thirteen thousand dollars ($13,000). The four year maximum would be approximately fifty one thousand dollars ($51,000). The maintenance fund is not adequate to pay for five (5) miles of tile; therefore the landowners will have to be notified of their new assessments, then a public hearing will be scheduled.

 

Don Whiteman requested a petition for maintenance which was sent to him on Friday, November 13, 2015. The maintenance fund has $6,935.93. Currently collects fifty cents ($0.50) per acre and five ($5.00) minimum. The annual assessment is $3,154.65. The four year maximum is $12,618.60 and is on the 2015 assessment report. There are approximately 6,200 acres in the watershed. There are twenty-five thousand (25,000) feet of open drain and five (5) miles of tile in this system.

President Burton recused (disqualified) himself from the W.F. Myers #565 Maintenance Modification proceedings.

  • Vice President Heimlich made a motion to set the maintenance assessment at two dollars ($2.00) per acre with a ten dollar ($10.00) minimum on the W.F. Myers #565; seconded by Member Diener. Favor–2, Abstain-1 (Burton)





WITKO - DRAINAGE REVIEW

Wayne Ringer, WITKO, and Steve Rust, Titan Construction, were present for the drainage review.

White County Engineer Frauhiger, P.E. presented the drainage review for a proposed addition. The existing detention pond will be expanded and the calculations are fine. He recommends the Drainage Board consider approval of the drainage plan.

Steve Rust commented that it is noted in the engineering that he used a C-factor for all the stone, so in the future it can be paved.

Surveyor Ward recommends approval of the drainage plan.



  • Vice President Heimlich made a motion to approve the drainage review for WITKO; seconded by Member Diener. Vote: Unanimous.

 

 

 

 

 

 

 

 

LIFE ESSENTIALS – DRAINAGE REVIEW

Surveyor Ward said there are a few concerns with the drainage review. The location is close to I65 and 231 on west side of road at old windmill laydown location. He spoke to Todd Starr, Starr Associates, Lafayette, IN. Mr. Starr had conversations with three (3) landowners, but nothing is on paper. The landowner needs three (3) easements signed. There is no access to the property from INDOT yet. The landowner’s septic tank is not on their property.

White County Engineer Frauhiger said there will have to be agreements from adjoining landowners. This is a five (5) acre parcel that needs developed with a defined drainage ditch that runs along the property and exists the property to a large borrow pit. He said there are a number of problems. The easements have not been submitted, the pond is not on their property and there is not a letter from the adjoining property owner that they are ok with the water continuing into the pond. At this time, based on the review, Engineer Frauhiger is not ready to approve the plan without the three (3) signed easement agreements on file.

President Burton commented that the recent history of the property was expected to remain the same.

Member Diener stated he would like to have the proper easements presented before approving the drainage plan.

Attorney Loy advised to approve the drainage plan after the proper easements are presented.

The White County Drainage Board tabled the approval of the drainage review for Life Essentials until the proper easements are on file.



















 

 

ADDITIONAL COMMENTS:

 

T.J. WOLTZ #603

Engineer Frauhiger, P.E. said the engineering cost estimate is approximately $360,000. The bid packet will be sent to four (4) contractors. There will be a prebid contractor’s meeting on December 7, 2015 following the board meeting at 11:00 a.m. The quotes will be opened on December 21, 2015 at the drainage board meeting.

 

Engineer Frauhiger requested the Attorney Loy and the White County Drainage Board members to each sign seven (7) copies of the T.J. Woltz improvement plan.















There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

___________________ ___________________­_____ __________________

 

Steve Burton, President John Heimlich, Vice President David Diener, Member