Get Adobe Flash player

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, December 7, 2015. The meeting was held at the White County Building, 2nd floor, Commissioners’ Conference Room beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton and Commissioner David Diener. Also present was Auditor Gayle Rogers, Attorney George Loy and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Burton made a motion to approve the minutes as presented for the regular and executive meetings held on November 16, 2015, and the special meeting/public hearing held on October 16, 2015, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

· Commissioner Diener made a motion to approve two payrolls as presented, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

HWC ENGINEERING – ENGINEERING AGREEMENT

Highway Superintendent Mike Kyburz presented a new Memorandum of Agreement for Engineering Services from HWC Engineering. The original engineering contract was approved in July, but only effective until December 31, 2015. This contract runs from January 1, 2016 through December 31, 2016.

County Attorney George Loy said that there is a 30-day termination clause, so he has no concerns with the contract.

· Commissioner Diener made a motion to accept the Memorandum of Agreement for Engineering Services with HWC Engineering, seconded by Commissioner Burton. Vote: Unanimous

COUNTY FARM LEASE

Commissioner Heimlich announced that a public notice was legally advertised offering a two-year lease on the county’s 75.6 acres in Monticello, 27.35 acres in Wolcott and 21.16 acres in Wolcott. The time has now expired for bids to be submitted and bids were received from the following:

75.6 Acres, Monticello

Chase Lowry $281.00 per acre

Michael Schroeder $253.97 per acre

Kyle Lachmund $244.71 per acre

CRB Ag LLC. $275.00 per acre

Koty Lear $261.24 per acre

27.35 Acres, Wolcott

Andy Federer $306.00 per acre

Kyle Lachmund $255.62 per acre

Justin Alberts $230.00 per acre

CRB Ag LLC. $275.00 per acre

Koty Lear $254.00 per acre

Wx3 Farms, Inc. $250.00 per acre

21.16 Acres, Wolcott

Andy Federer $306.00 per acre

Kyle Lachmund $266.62 per acre

Justin Alberts $230.00 per acre

CRB Ag LLC. $275.00 per acre

Koty Lear, Wolcott $254.00 per acre

Wx3 Farms, Inc. $250.00 per acre

· Commissioner Diener made a motion accept the highest bid of $281.00 per acre from Chase Lowry for the 75.6 acres in Monticello, and the highest bid of $306.00 per acre from Andy Federer for the 27.35 and the 21.16 acres in Wolcott, seconded by Commissioner Burton. Vote: Unanimous

BRIDGE 104

Highway Superintendent Mike Kyburz presented a cost estimate of $326,700 for rehabilitating Bridge 104, which is located at County Road 100 East over Little Monon Creek.

The commissioners decided to take the cost estimate under advisement at this time.

MASTER DRAINAGE STUDY PROJECT

George Loy, County Attorney, presented Addendum #1 to the existing contract for the master drainage study at the Mid America Commerce Park with HWC Engineering.

The additional cost will be $9,500 for the basis of design scope work and not to exceed $3,500 per hour for any meetings with the community and/or landowner meetings.

· Commissioner Diener made a motion to accept Addendum #1 to HWC’s original contract for the master drainage study, seconded by Commissioner Burton. Vote: Unanimous

LOAN AGREEMENT

Attorney Loy presented a resolution that segregates the loan money pledged to the Monticello Redevelopment Commission to a separate account. He said the bond money will be used first to construct the fire station, and anything needed after that will be from the loan.

The highlighted areas are the amendments to the original agreement.

· Commissioner Diener made a motion to approve Resolution No. 15-12-07-01 approving the amendment of Interlocal Cooperation Agreement as presented, seconded by Commissioner Burton. Vote: Unanimous

RESOLUTION NO.15-12-07-01

RESOLUTION OF THE WHITE COUNTY BOARD OF COMMISSIONERS

APPROVING AMENDMENT OF INTERLOCAL COOPERATION AGREEMENT

WHEREAS, on October 16, 2015, the White County Board of Commissioners (“Board”) entered into an Interlocal Cooperation Agreement (the “Agreement”) with the Monticello Redevelopment Commission (“MRC”), White County Council, White County Redevelopment Commission (collectively the “County”) and the Monticello City Council, which Agreement and the terms thereof are incorporated herein by reference; and

WHEREAS, the purpose of the Agreement is to pledge monies from the County’s Landfill Fund to the MRC for the payment of a portion of the construction costs for a City fire station; and

WHEREAS, it is the desire of the Board to amend Section 2.1(b) and (c) of the Agreement as follows:

(b) The Common Council of the City and the City Redevelopment Commission hereby agree to repay the Loan Funds, subject to annual appropriation, over a term not to exceed fifteen (15) years, with no principal or interest due in years 1 through 5. Interest shall begin to accrue upon the draw of Loan Funds by

the City Redevelopment Commission at the rate of 2.25% per annum, and principal and interest shall be due annually on January 15, beginning January 15, 2022, and ending upon full repayment of the Loan Funds, expected to be January 15, 2031, unless redeemed prior to maturity as set forth herein. The Loan Funds are redeemable at the option of the City on any date, on seven (7) days’ notice, in whole or in part, without penalty, plus in each case accrued interest to the date fixed for redemption. The amortization schedule is attached hereto and incorporated herein as Exhibit A. The attached amortization schedule will be updated upon draw down of funds and any prepayment of the Loan Funds.

(c) Upon execution of this Agreement and in no event later than the closing on the Bonds, the Loan Funds shall be deposited into a segregated account held by the County Auditor entitled “White County Redevelopment Commission Loan Fund – Monticello Fire Station” until such time as the Commission shall begin to draw down funds to pay a portion of the cost of construction of the Project.

AND, WHEREAS, the MRC on December 1, 2015, adopted its Resolution No. 2015-06 approving amendment of Section 2.1(b) and (c) of the Agreement as set forth above.

NOW, THEREFORE, BE IT HEREBY RESOLVED, by the White County Board of Commissioners that they approve the amendment of the above referenced Interlocal Cooperation Agreement entered into on October 16, 2015, by amending Section 2.1 (b) and (c) to instead read as follows:

(b) The Common Council of the City and the City Redevelopment Commission hereby agree to repay the Loan Funds, subject to annual appropriation, over a term not to exceed fifteen (15) years, with no principal or interest due in years 1 through 5. Interest shall begin to accrue upon the draw of Loan Funds by the City Redevelopment Commission at the rate of 2.25% per annum, and principal and interest shall be due annually on January 15, beginning January 15, 2022, and ending upon full repayment of the Loan Funds, expected to be January 15, 2031, unless redeemed prior to maturity as set forth herein. The Loan Funds are redeemable at the option of the City on any date, on seven (7) days’ notice, in whole or in part, without penalty, plus in each case accrued interest to the date fixed for redemption. The amortization schedule is attached hereto and incorporated herein as Exhibit A. The attached amortization schedule will be updated upon draw down of funds and any prepayment of the Loan Funds.

(c) Upon execution of this Agreement and in no event later than the closing on the Bonds, the Loan Funds shall be deposited into a segregated account held by the County Auditor entitled “White County Redevelopment Commission Loan Fund – Monticello Fire Station” until such time as the Commission shall begin to draw down funds to pay a portion of the cost of construction of the Project.

BE IT FURTHER HEREBY RESOLVED, that the President of the Board of Commissioners be authorized and directed to execute and deliver such documents required to amend said Agreement as set forth above.

HIGHWAY BIDS

White County Attorney George Loy announced that the time has expired for the submission of the 2016 County Highway Bids.

Bids were received from the following:

ITEM 1: UNLEADED GASOLINE

1. Co-Alliance, Avon, IN Bid Bond

ITEM 2: DIESEL FUEL #1, #2, & PREMIUM

1. Co-Alliance, Avon, IN Bid Bond

2. Good Oil Co. Inc., Winamac, IN Bid Bond

ITEM 3: TIRES & TUBES

1. Pomp’s Tire, Monticello, IN Cashier’s Check

ITEM 4: CRUSHED LIMESTONE

1. Hanson Material Service, Monon, IN Bid Bond

2. U.S. Aggregates, Indianapolis, IN Bid Bond

3. Engineering Aggregates Corp., Logansport, IN Bid Bond

ITEM 5. ROAD GRAVEL, CEMENT GRAVEL & ICE SAND

1. Segal’s Delta Trucking, Inc., Reynolds, IN Cashier’s Check

2. U.S. Aggregates, Monon, IN Bid Bond

3. Engineering Aggregates Corp., Logansport, IN Bid Bond

ITEM 6. A.E. GRADES IF BITUMINOUS MATERIALS

1. Asphalt Materials, Inc., Indianapolis, IN Bid Bond

ITEM 7. COLD MIX PATCHING MATERIAL

1. Central Paving, Inc., Logansport, IN Bid Bond

2. Rieth-Riley Construction Co., Inc., Lafayette, IN Bid Bond

3. Milestone Contractors, Lafayette, IN Bid Bond

ITEM 8. BITUMINOUS COATED PAVING MATERIAL

1. Rieth-Riley Construction Co., Inc., Lafayette, IN Bid Bond

2. Central Paving, Inc., Logansport, IN Bid Bond

3. Milestone Contractors, Lafayette, IN Bid Bond

4. E & B Paving, Inc., Rochester, IN Bid Bond

ITEM 9. RENTAL OF EQUIPMENT

1. Milestone Contractors, Lafayette, IN Bid Bond

2. Central Paving, Inc., Logansport, IN Bid Bond

Commissioner Heimlich said that the bids will be taken under advisement for review and awarded at the next meeting.

COPIER

Donya Tirpak, Commissioner’s Assistant, presented a quote from Copiers Plus for a new copier for the Assessor’s office. She said that she has money left over in the commissioners’ budget to purchase a new Xerox 5495 for $6,600. Their copier is a good ten years old and she would like to get them added to the maintenance program.

· Commissioner Diener made a motion to accept the quote from Copiers Plus for a new copier in the Assessor’s Department, seconded by Commissioner Burton. Vote: Unanimous

HEALTH CLINIC IN WOLCOTT

Commissioner Burton said that he would like to put on record that he would support the county committing up to $35,000 to cover start-up cost to open a health clinic in Wolcott. Currently, there is no health care provider in the area.

Financial support will be coming from the county, the Town of Wolcott and Remington to get a facility ready for North Central Health Services.

There being no further business to come before the commissioners, their meeting was adjourned.

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Commissioner David Diener, Commissioner

ATTEST: _________________________

Gayle Rogers, Auditor