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BE IT REMEMBERED, that the White County Drainage Board held a regular meeting on Tuesday, February 16, 2016. The meeting was held at the White County Building, 2nd floor, Commissioners’ conference room beginning at 10:30 a.m.

 

Drainage Board members present were: President Steve Burton, Vice President John Heimlich and Member David Diener. Also, present were the White County Attorney George W. Loy, White County Surveyor Bradley E. Ward and the Surveyor’s Assistant Sharon Broussard.

 

Others present were:

Mike Kyburz – White County Highway Superintendent J.D. Smith – White County Highway Dept.

Sharon Watson-White County Soil & Water Dept. Ron Coonrod-landowner

Tony Cain – T&M Excavating LLC Allen Howe-Howe Excavating, Inc.

Bruce Nogle-landowner Jack Pherson - landowner

 

President Burton called the meeting to order.

 

MINUTES

  • Vice President Heimlich made a motion to approve the minutes as presented for the regular meeting held on February 01, 2016; seconded by Member Diener.

Vote: Unanimous



T.J. WOLTZ #603 – OPEN QUOTES

The time has expired for the submission of bids for the T.J. Woltz #603. Surveyor Ward sent out four (4) invitations of bid packets to contractors for the reconstruction project. The bid was advertised to the public. One (1) quote was received. The estimate is $358,700. White County Attorney Loy opened the sealed quote.

 

One (1) bid was received from the following:

 

Howe Excavating, Inc., Royal Center:

 

Attorney Loy advised to take the bid under advisement.

 

F.M. COONROD #526 BRANCH #7 – TO PUT ON MAINTENANCE – PUBLIC HEARING

The discussion is continued from January 19, 2016. Surveyor Ward said Wabash Valley is putting in a new substation, Liberty Substation III. Notices for the public hearing were sent to all landowners on the F.M. Coonrod. The public hearing was advertised two (2) times to the public in the newspaper. There are ninety-two (92) parcels. The assessment rate will stay the same.

 

Surveyor Ward received a letter from Mary M. Perry, Trustee for the Mary M. Perry Revocable Trust, stating she highly supports the proposal to have the entire ditch be controlled and maintained by the White County Drainage Board and highly supports that Branch #7 be approved. There has not been any negative correspondence.

 

 

 

 

 

President Burton brought the hearing to order. He asked the surveyor if there were any remonstrations against this drain from landowners objecting to the F.M. Coonrod #526 Branch #7 to be put on maintenance. Surveyor Ward said he has not received any negative correspondence.

 

President Burton asked everyone present if they had an opinion or comment for or against the drain. There were no comments or opinions from present landowners. The hearing was closed.

 

President Burton presented the Adoption to put on maintenance the F.M. Coonrod #526 Branch #7:

 

ADOPTION TO PUT ON MAINTENANCE THE F.M. COONROD #526 BRANCH #7

I.C. 36-9-27-19

 

The White County Drainage Board having considered all evidence and any objections, submitted in these proceedings, and having considered the factors under IC 36-9-27-19, the chairman would now consider a motion determining that the owners of more than 50% in acreage of the affected land will be benefited if the drain is regulated; and, that the benefit to owners benefited is likely greater than the damages to the owners damaged by making the mutual drain a regulated drain.

 

  • Vice President Heimlich made a motion to approve the order granting the adoption to put on maintenance the F.M. Coonrod #526 Branch #7; Member Diener seconded the motion. Vote: Unanimous

 

A motion being duly made and seconded, those members in favor of the motion determining that the owners of more than 50% in acreage of the affected land will be benefited if the drain is regulated; and, that the benefit to the owners benefited is likely greater than the damages to owners damaged by making the mutual drain a regulated drain. Please answer by saying “aye”. Those opposed “nay”.

 

  • The motion passes by a vote of three (3) in favor, zero (0) opposed. VOTE UNANIMOUS: 3-FAVOR, 0-OPPOSED

 

The White County Drainage Board therefore assumes jurisdiction over said drain which shall henceforth be known as the F.M. Coonrod #526 Branch #7 drain, and enters into its order granting the request to make the mutual drain a regulated drain.

 

 

 

 

 

 

WHITE COUNTY AIRPORT – DRAINAGE REVIEW

Surveyor Ward said this is to take all their stages of drainage reviews and plans to combine them into one.

 

Todd Frauhiger, P.E., AECOM, has reviewed this plan. Surveyor Ward read a “recommendation of approval” letter from Mr. Frauhiger as he could not attend this meeting today.

 

Based upon my review I recommended approval of the submitted plan. The discharge from the proposed pond slightly exceeds the requirements of the ordinance. It appears all other aspects of the proposed plan are in compliance with the ordinance.”

 

Member Diener asked if this was for the completed runway project, including two other projects that they discussed, or is there going to be an additional drainage plan. The projects were the return (APRA) coming back from the end of the runway and a new refueling station.

 

Surveyor Ward said when they did stage one and stage two of the runway, then they had phase one of the drainage plan and phase two of the drainage plan and now they are tying it all together. They will be closing in some swales, because they are not allowed to have standing water due to FFA, so hopefully they will have it all encapsulated.

 

The CHA Consulting, Inc. representative was not present to answer questions, so Surveyor Ward answered any question that he had the information on. He was not aware of the refueling station being a part of this drainage plan; however the return may be part of the drainage plan submitted. It just appears to be this phase.

 

President Burton said the question is they are a little over capacity right now or does the next phase address that or does the next phase make that worse? We are assuming there is a next phase.

 

Member Diener recommended the White County Airport drainage plan approval be tabled for more information.

 

The White County Airport drainage plan approval was tabled for more information.

 

 

 

 

 

A.B. ROBINSON #576 – PETITION TO ASSUME JURISDICTION – DIRK FLECK

Dirk Fleck carried the petition. He contacted all landowners. Ron Allen, landowner, and Dirk Fleck, landowner, signed the petition owning 10% of the land which is northwest of Reynolds, Indiana. Mr. Fleck suggested the public hearing be held in July 2016.

 

 

 

W.F. MYERS #565 – PETITION FOR MAINTENANCE

Jon Thompson, Prairie View Farms, Inc. carried the petition. The maintenance fund has $1,874.34. Currently collects fifty cents ($0.50) per acre and five ($5.00) minimum. The annual assessment is $3,154.65. The four year maximum is $12,618.60 and is on the 2015 assessment report. There are approximately 6,200 acres in the watershed. There are twenty-five thousand (25,000) feet of open drain and five (5) miles of tile in this system.

 

On November 16, 2015 the maintenance assessment was voted upon to set the rate at two ($2.00) per acre with a ten dollar ($10.00) minimum. The annual assessment would be approximately thirteen thousand dollars ($13,000). The four year maximum would be approximately fifty one thousand dollars ($51,000). President Burton recused (disqualified) himself from the W.F. Myers #565 Maintenance Modification proceedings at that time.

 

  • Member Diener moved to accept the W.F. Myers #565 Petition for Maintenance; Vice President Heimlich seconded the motion. Vote: 2-favor. President Burton recused himself.

 

CITY OF MONTICELLO FIRE STATION – DRAINAGE PLAN DISCUSSION – HWC

Surveyor Ward reported that he met with Jason Miller, Randall Miller & Associates, to review the architect’s engineering plans. The plan meets or exceeds the drainage code. There is a copy of the report and the overall plan (not drainage plan) in the Surveyor’s office.

 

Member Diener pointed out that the City of Monticello Engineer, Jason, Miller, reviewed the HWC plans instead of the White County Engineer to meet the criteria for the White County Drainage Ordinance for the amount of discharge. Surveyor Ward feels confident that the overall plan is extremely adequate and exceeds the ordinance after reviewing it with Jason Miller.

 

  • Member Diener moved to accept the drainage plan which meets the requirements of White County for the City of Monticello Fire Station; Vice President Heimlich seconded the motion. Vote: Unanimous

 

 

 

 

 

 

 

ADDITIONAL COMMENTS

 

There is an Indian Creek Drainage Board meeting tomorrow, February 17, 2016 at 10:00 a.m. in Cass County.

 

 

There being no further business to come before the board, their meeting was adjourned.

 

 

 

 

___________________ ___________________­_____ __________________

Steve Burton, President John Heimlich, Vice President David Diener, Member