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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on January 19, 2016 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

HIGHLIGHTS OF JOINT SESSION:

White County Economic Development President Randy Mitchell said 30 new businesses began in 2015, with 469 new jobs created as a result.

President Mitchell has an environmental clean-up grant to use on three White County locations.

White County Environmental Officer Jim Reynolds said a 4,700 gallon corn oil tanker spill near Reynolds was cleaned up successfully.

 

White County Council on Aging Director Gale Spry said the public transit system had 1,500 fewer passengers in 2015, and yet 200 more miles were driven. The service is driving more miles outside of Monticello (i.e. more pick-ups in Monon and Buffalo). Passenger revenues were up $12,000 and expenses were down $200.

 

White County Recycling Director Dawn Girard said all of the 2015 grant money was used on maintenance and repairs of machinery, especially the recycling trailers.

Director Girard said cardboard, newspaper, and glass respectively were the largest collections for 2015. She said they get so little from glass that she is just glad it is not taking up space in the landfill. Steel has dropped from $160 a ton last year to $10 a ton this year. That hurt revenues.

There was discussion about possible ways to control the cardboard collections at the Monticello 6th Street location so it is not so unsightly. The biggest concern is during long weekends and holidays. Director Girard said containers overflow because people do not break down the cardboard before putting it in the containers, and the occasional mattress or television that should not be left there. Ideas presented were having a compactor on site, surveillance cameras, or another roll off container.

 

White County Emergency 911 Director Terri Brooks said 2015 was the first year in thirteen that she had only one employee leave. The pay raise made a big difference. Another first for her was that an emergency first responder was seriously injured while on duty.

Director Brooks would like direction on the radio project soon.

 

White County Area Plan/Building Department Director Joe Rogers said 2015 Commercial permits were down, but residential permits were up 25%.

He said after a special meeting of the Area Plan Commission on January 14th, it was decided to increase staffing in the Area Plan Office with an interim Assistant Director position with a salary range of $40,000 to $43,000. The person hired would be trained to take the Director’s position when he retires. Commissioner Dave Diener felt like it would be too much for someone to take on since the Comprehensive Plan Steering Committee has just had its first meeting.

Commissioner Diener made a motion to establish an Area Plan Assistant Director position to transition into the Area Plan Director position. Commissioner Burton seconded the motion. Vote: Unanimous

Councilor Annis made a motion for the pay scale to be $40,000 to $43,000 for the Area Plan Assistant Director position. Councilor Davis seconded the motion. Vote: Unanimous

Director Rogers said he will conduct the hiring process and bring his recommendation to the Area Plan Commission for approval.

 

County Attorney George Loy prepared an ordinance describing Geographic Information System (GIS) data sharing procedures. The ordinance will provide protection for the County and clarifies what can and cannot be done with the GIS information. It establishes the legal ground for data sharing.

Commissioner Burton made a motion to establish Ordinance #16-01-19-02 creating GIS data sharing procedures, process, and standards. Commissioner Diener seconded the motion. Vote: Unanimous

 

Commissioner Burton said there are several entities financially supporting the public health treatment facility to be started in Wolcott. He said the Remington-Wolcott Community Development Commission, Inc. is working with North Central Nursing Clinics, Inc. to get this project going. They are requesting start-up funds for equipment, furniture, and supplies from White County.

Commissioner Burton made a motion to financially support the Remington-Wolcott public health care facility with funds for equipment, computers, furniture, fixtures, supplies and other start-up costs up to $35,000 with the grant agreement for Remington-Wolcott Community Development Commission, Inc. joint Resolution #16-01-19-01. Commissioner Diener seconded the motion.

Vote: Unanimous

Councilor Anderson made a motion to enter into a grant agreement with Remington-Wolcott Community Development Commission, Inc. joint Resolution #2016-01-19-01. Councilor Carter seconded the motion.

Vote: Unanimous

Commissioner Burton made a motion to enter into a contract with Remington-Wolcott Community Development, Inc. Commissioner Diener seconded the motion.

Vote: Unanimous

 

Commissioner Heimlich said there have been revisions to the Economic Development Road Agreement with the Horizon Wind Farm Phase V. Attorney Loy will email copies highlighting the changes to the Councilors.

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the regular Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Carter made a motion to accept the December 21, 2015 minutes. Councilor Annis seconded the motion. Vote: Unanimous

TRANSFERS

See attachments for transfers received from White County: Superior Court, Circuit Court, Maintenance, Airport, Clerk, Highway, Jail, Probation, Solid Waste Recycling,

Sheriff, Surveyor, Assessor, Community Corrections, Health, Coroner, Auditor.

Councilors want transfers to be presented by the December meeting this year. Auditor Rogers will send out a notice to the Departments in September with Council President’s approval. Councilors would like to see better budgeting in the funds to lessen the number of transfers.

Councilor Davis made a motion to approve the attached transfers. Councilor Annis seconded the motion. Vote: Unanimous

COUNTY BLANKET BOND

Auditor Rogers said she has an ordinance for a blanket bond or crime insurance for people who handle a minimum of $5,000.00. There are forty employees in the County who handle more than $5,000 and must be bonded by law. She said White County’s crime insurance will be $200,000. Councilor Anderson said his concern is that it does not cover the amount of money the County is in control of. Council President Kramer said it is more about crime coverage for cash taken in.

Councilor Annis made a motion to suspend the rules for a second reading. Councilor Crabb seconded the motion. Vote: Unanimous

Councilor Clear made a motion to adopt Ordinance #2016-01 authorizing the acquisition of a blanket bond or crime insurance coverage and naming minimum coverage amounts. Councilor Crabb seconded the motion. Vote: Unanimous

 

ENHANCED ACCESS FUND ORDINANCE

A fund will be set up for GIS data sharing fees based on the ordinance that was approved during the joint session today. The ordinance to establish the fund is not ready. Attorney Loy should have it ready for the next Council meeting.

 

MISCELLANEOUS

President Kramer asked if Auditor Rogers could provide the Council with a running tally of additional appropriations given throughout the year. Auditor Rogers said she can along with the six-year expenditure and revenue reports. She said the Council will want to refer to these reports during the 2017 budget process.

 

President Kramer said the Comprehensive Plan Committee had a kick-off meeting last week, and it looks like it will be an eighteen-month process. They made some corrections on maps (i.e. the hospital was in the wrong location).

 

Auditor Rogers said there were two payroll request changes for new hires.

 

Councilor Anderson said at the Community Corrections Board meeting it was brought up that Carroll County requested five places reserved in White County for their work release prisoners. Carroll County does not have Community Corrections. Carroll County will cover medical expenses, and if the person doesn’t do what he’s supposed to, they will take him/her back. The White and Carroll County Judges and the White County Sheriff will determine fees.

 

Council President Kramer was concerned why the Recorder’s Perpetuation fund was getting so high. Auditor Rogers said the Recorder pays for his part-time help from that fund. She said that fund is actually for the perpetuation of any County records, not just the Recorder’s. The Recorder will soon be paying bank fees from that fund as well, because the office will be accepting online credit and debit card payments. He did just purchase a printer from that fund, too.

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Anderson seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR