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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on April 18, 2016 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: James B Davis

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

 

HIGHLIGHTS OF JOINT SESSION:

White County Recycling Director Dawn Girard said the Monticello 6th Street recycling area has been much cleaner since putting in more cardboard trailers.

 

White County Economic Development President Randy Mitchell said they are putting up billboards along I-65 to advertise the Mid-America Commerce Park during May, June, and July. They will also publicize in some Midwest publications.

 

White County Environmental Officer Jimmy Reynolds said there was a spill at Indiana Beach involving 1,700 gallons of hydrochloric acid in the contained swimming area. He assisted with IDEM in monitoring the clean up by SET Environmental, Inc.

 

White County Council on Aging Director Gale Spry said Federal allocations were up about $4,000. She will prepare a grant for further funding with Commissioners’ approval.

Commissioner Diener made a motion for Director Spry to prepare the necessary grant paperwork for 2017 Public Transit. Commissioner Burton seconded the motion. Vote: Unanimous

 

Area Plan Director Joe Rogers said his replacement, Mark Bentlage, will begin training May 2, 2016.

Director Rogers is revising the permit fee schedule to simplify and be more consistent, especially with fees involving schools, fire departments, not-for-profits, etc. He expressed concern the outdated permit software system might crash with the volume of information in it. Commissioner Diener said they had been waiting to find a software system compatible with other software currently being used. Since that does not appear to be possible, the consensus from the Commissioners was to move forward. Mr. Rogers will include it in his next budget.

 

White County Highway Superintendent Mike Kyburz said the Federal Aid projects are going well, thanks to good weather. They are working on Gordon Road. Replacing the deck on Norway Bridge will be next.

 

Patrick Conner, Research Manager of Indiana Local Technical Assistance Program (LTAP), explained the Local Option Highway User Tax (LOHUT). It is an optional tax designated for local road and bridge funding. It is a two-in-one tax: Excise Surtax and Wheel Tax. The Excise Surtax can be at a flat fee ($7.50 - $50) or a percentage (2% - 20% of excise tax with a $7.50 minimum charge), and may vary between types of vehicles. The Wheel Tax ($5.00 - $80) can vary between vehicle type and weight. The wheel tax is charged per plated vehicle, not per wheel. The taxes are paid at the Bureau of Motor Vehicles (BMV) at the time of registration. The State keeps 15 cents of each transaction, and the rest goes to the county. If a county passes an ordinance to implement the tax before June 30, 2016, it would take effect January 1, 2017 (passed after June 30, 2016 would go into effect January 1, 2018).

 

County Attorney George Loy showed a framed painting of the old White County Courthouse drawn by Delphi resident Rena Brouwer.  Her artwork will be part of a traveling display featuring paintings and pictures of Indiana County Courthouses as sanctioned by the Indiana State Bar Association for Indiana’s bicentennial celebration.

 

Commissioner Dave Diener informed the Council that City of Monticello Water Department Head Rod Pool is spearheading a project to display the bell from the original White County Courthouse. It will be placed on the southwest lawn in a gazebo with metal fencing and pavers. A final sealing of the new brickwork around the Courthouse will be included in the project for a total cost of $75,000. The funding will come from the Cumulative Capital Development funds.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the regular Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Carter made a motion to accept the March 21, 2016 minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

WHITE COUNTY SURVEYOR OFFICE NEW HIRE

Surveyor Brad Ward is replacing his secretary with possibly another County employee and would like to pay her what she is currently receiving, which is around $1,000 more than his former secretary was making. Councilor Crabb asked how this falls within the responsibilities of the matrix system. Surveyor Ward said both positions are a level three. He said there is more work for the position than what was being done, and he will see that the person coming in will be trained to do more. Councilor Anderson is not in favor of someone switching positions and keeping the same pay while doing less work in a new position. He would be in favor perhaps at budget time of paying her the difference if she meets all of the Surveyor’s expectations. Councilor Clear is fine with paying more for the position. Council President Kramer is not in favor of a current employee going down in pay to transfer into another position. Councilor Crabb said he is not willing to quibble over a difference of $1,000 to move a current employee to a new position. Council President Kramer said the consensus is favorable as long as the position stays within level three of the matrix. Auditor Rogers suggested the Surveyor check with the proposed employee’s current Department Head for a possible evaluation in her current position. Ms. Rogers also suggested Surveyor Ward give the resumes he received to the Department Head who will need to fill this person’s position.

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Highway Department

$55,000.00 4-402-1-11 4-404-4-41

Truck Drivers New Equipment

$110,000.00 4-402-1-13 4-404-4-41 Laborers New Equipment

$30,000.00 4-402-1-15 4-404-4-41

Foreman New Equipment

$35,000.00 4-402-1-16 4-404-4-41

Drag Operators New Equipment

$8,000.00 4-402-1-17 4-404-4-41

Shop Manager New Equipment

$54,000.00 4-402-1-11 4-404-4-41

Mechanics & Welder New Equipment

 

White County Highway Superintendent Mike Kyburz said he wants to transfer the unused overtime funds that were not needed because of the mild winter and put them toward much needed new trucks and a tractor. He said $135,000 of the transfers will be added to the additional appropriation the Council approved to purchase three new trucks and a road drag tractor. The $135,000 was the shortfall for those purchases, and the rest will go toward new equipment not yet purchased. One of the trucks purchased was a distributor truck which is complicated and expensive. There is money left in wages if needed. Superintendent Kyburz said they are able to save about $30,000 to $60,000 by putting the trucks together themselves. Councilor Clear is not in favor of spending the money because it was left over, especially after the Council had denied spending on some of the vehicles at budget time. He understands not knowing what the weather will be in order to know how overtime will play out and how much salt and sand to purchase. Councilor Clear said expenditures should be for needs, not wants. Superintendent Kyburz said $400,000 left over in Motor Vehicle Highway (MVH) wage money cannot be spent anywhere else. When it comes to road work, every dime could be spent every year. Superintendent Kyburz said he thought from conversations with Council he should not wait until the end of the year to use available funds within his Department if they are needed elsewhere in his budget. He said unused MVH money will go back to the State.

Superintendent Kyburz said the State changed how they measure the roads and White County has been losing out on approximately fifty miles of MVH funding as a result. He is working to remedy that. Mr. Kyburz said 80% of the wheel tax formula was based on mileage. There is a process to have roads accepted by the State.

Councilor Crabb made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

 

NEW WHITE COUNTY EMPLOYEES/POSITION CHANGES

President Kramer announced Mark Bentlage will be the new Area Plan Director, starting at $43,000. Jacob Herr will be a level one Transition Officer at Community Corrections. Scott Spencer will be a new part-time employee at the White County Recycling Center. Libby Billue and Stacy Selagy are going into new positions since Bill Heiny retired in the Auditor’s Office. Megan Raderstorf will be a new part-time employee in the Assessor’s Office. Mike Sundy will be working part-time in the Surveyor’s Office.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Annis made a motion to adjourn. Councilor Crabb seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

 

 

________(absent)____________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

 

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR