Get Adobe Flash player

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, May 16, 2016. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Diener made a motion to approve the following minutes as presented, seconded by Commissioner Burton. Vote: Unanimous

 

March 14, 2016 - Special Meeting March 30, 2016 - Special Meeting

April 11, 2016 - Special Meeting May 2, 2016 - Regular Meeting

May 9, 2016 - Executive Meeting

 

PAYROLL

  • Commissioner Burton made a motion to approve payroll for May 16, 2016, seconded by Commissioner Diener. Vote: Unanimous

 

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

 

BRIDGE 95

Highway Superintendent Mike Kyburz requested permission to apply for federal aid for Bridge 95, which is located on 300 E., South on Monon Road. The project will cost $1.5 million and $310,000 will be needed from the county as matching funds.

 

  • Commissioner Burton made a motion to allow the Highway Superintendent to apply for federal funding for Bridge 95 and committing $310,000 for matching funds, seconded by Commissioner Diener. Vote: Unanimous

 

AREA PLAN

Director Rogers requested permission to suspend the fees that are charged to departments of legislative bodies.

 

  • Commissioner Diener made a motion to suspend the fees from municipalities and not-for-profit organizations until the Director has a revised fee schedule developed, seconded by Commissioner Heimlich. Vote: 2 Yes and 1 Absent (Burton)

 

SPEED LIMIT ORDINANCE

Commissioner Heimlich said that over the last several years they’ve had several requests to address speed limits on West & East Shafer Drive. The argument was that they weren’t comparable to other speed limits throughout the area.

 

Highway Superintendent Mike Kyburz submitted a proposed ordinance and said that an engineer from L-TAP did a full speed study on roads listed in the ordinance.

 

Commissioner Heimlich asked if anyone was present to speak about the proposed ordinance. No response.

 

  • Commissioner Diener made a motion to move the proposed Speed Limit Ordinance on the first reading, seconded by Commissioner Burton. Vote: Unanimous

 

ORDINANCE NO. __________

AN ORDINANCE AMENDING SPEED LIMITS ON WEST SHAFER DRIVE,

EAST SHAFER DRIVE, FRANCIS STREET AND COUNTY ROAD 175 N

WHEREAS, §70.02 of the White County Code of Ordinances provides that the maximum legal speeds allowed for travel on the roadways of the County is fifty-five (55) miles per hour, unless otherwise marked and designated by the White County Highway Department; and

 

WHEREAS, it has been determined by the White County Commissioners, upon the recommendation of the White County Highway Superintendent, and upon the basis of a Purdue University Speed Study Analysis, that the speed limits on certain portions of West Shafer Drive, East Shafer, Francis Street and County Road 175N be increased as hereinafter set forth.

 

NOW, THEREFORE, BE IT HEREBY ORDAINED, by the White County Board of Commissioners as follows:

 

SECTION 1. That the speed limit be raised to forty-five (45) miles per hour on West Shafer Drive, from County Road 225N 8.4 miles north to State Road 39 in Buffalo, Indiana.

 

SECTION 2. That the speed limit be raised to forty-five (45) miles per hour on East Shafer Drive, from Francis Street 8.6 miles north to County Road 775 North.

 

SECTION 3. That the speed limit be raised to thirty-five (35) miles per hour on Francis Street, from the Monticello city limits to East Shafer Drive.

 

SECTION 4. That the speed limit be raised to forty-five (45) miles per hour on County Road 175 North from State Road 39 to East Shafer Drive.

 

SECTION 5. That the White County Highway Superintendent is authorized and directed to mark and designate all signage required to implement this Ordinance.

 

SECTION 6. That the White County Sheriff’s Department office be immediately notified of the above speed limit amendments and the installation of regulatory signs.

 

SECTION 7. This Ordinance shall be in full force and effect from and after its approval and adoption.

 

AREA PLAN

Director Joe Rogers presented the following rezoning request:

 

Rezoning Petition #1037

George and Nadine Kinsley are requesting to rezone 1.664 acres from a B-2 (General Business District) to an R-2 (Single & Two Family Residential District). The property is located at 6101 E. US Hwy 24, Monticello.

 

The Area Plan Commission held a public hearing on May 9, 2016, regarding this petition. At that time, the APC voted 6 Yes and 0 No to recommend this amendment to the commissioners.

 

Commissioner Heimlich asked if there was anyone present to speak about this request. No response.

 

  • Commissioner Diener made a motion to rezone petition #1037, rezoning 1.664 acres from a B-2 to an R-2, as presented, seconded by Commissioner Burton. Vote: Unanimous

 

Rezoning Petition #1050

Connie Dunn is requesting to rezone .75 of an acre from a B-2 (General Business) to a R-2 (Single & Two Family Residential Business). The property is located at 6817 E. State Road 16, Monticello.

 

The Area Plan Commission held a public hearing on May 9, 2016, regarding this petition. At that time, the APC voted 6 Yes and 0 No to recommend this amendment to the commissioners.

 

Commissioner Heimlich asked if there was anyone present to speak about this request. No response.

 

  • Commissioner Diener made a motion to approve rezone petition #1050, rezoning .75 of an acre from a B-2 to an R-2 for Connie Dunn, seconded by Commissioner Burton. Vote: Unanimous

 

SRI CONTRACT

White County Auditor Gayle Rogers presented the addendum that was submitted at the last commissioners’ meeting from SRI for the 2016 Tax Sale Services. The addendum spells out that the county agrees to bill each property owner a fee of $75 for each parcel listed, instead of $70 per parcel as stated in the contract.

 

Auditor Rogers said that the commissioners have periodically signed an addendum since 2000. Each time there’s any change to the contract, the addendum has been signed.

 

County Attorney Loy recommended that the county request a new contract.

 

  • Commissioner Diener made a motion to approve the addendum with SRI increasing the fee from $70 per parcel to $75 per parcel, seconded by Commissioner Burton. Vote: Unanimous

 

HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz requested the commissioners’ approval on the Annual Operational Report for year ending December 31, 2015.

 

  • Commissioner Burton made a motion to approve the Annual Operational Report for the Highway Department as presented, seconded by Commissioner Diener. Vote: Unanimous

 

INDIANA INTERNAL CONTROL ORDINANCE

White County Auditor Gayle Rogers presented a draft ordinance that adopts internal control standards. She said that it needs to be passed by June.

 

County Attorney Loy said that this ordinance is part of the ongoing efforts to put self-analysis and self-reporting on municipalities, rather than the State Board of Accounts looking over the county all the time.

 

ORDINANCE NO. _________

WHITE COUNTY BOARD OF COMMISSIONERS

AN ORDINANCE ADOPTING INTERNAL CONTROL STANDARDS

WHEREAS the County of White, Indiana is an Equal Opportunity Employer, and

 

WHEREAS it is the intent of the County of White, Indiana to comply with applicable federal and State of Indiana employment laws and regulations, and

 

WHEREAS the County of White, Indiana provides White County employees with information about established terms and conditions of employment and employee benefits, and

 

WHEREAS the Indiana State Board of Accounts under Indiana Code IC 5-11-1-27(e) have defined the acceptable minimum level of internal control standards for internal control systems of political subdivisions, including: Control Environment, Risk Assessment, Control Activities, Information and Communication, and Monitoring.

 

NOW, THEREFORE BE IT ORDAINED AND ESTABLISHED BY THE COUNTY OF

 

WHITE, INDIANA BOARD OF COMMISSIONERS THAT:

 

The internal control standards ordinance as established by IC 5-11-1-27(e) is hereby adopted this ____ day of ________________, 2016; and shall be in full force and effect from and after its passage, and shall supersede and repeal existing oral or written personnel policies and procedures.

 

  • Commissioner Diener made a motion to move the proposed ordinance for the internal control standards on the first reading, seconded by Commissioner Burton. Vote: Unanimous

 

REPORTS

 

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

 

President Butch Kramer Jim Annis Arthur Anderson

Denny Carter Casey Crabb Bruce Clear

Jim Davis

 

AREA PLAN/BUILDING DEPT.

Director Joe Rogers reported that there were 37 permits issued in April.

 

The Comprehensive Plan is moving slower than expected. Almost all the surveys are done now and have been turned in to Ratio. He is expecting, sometime in June or July, a summary of the priorities and goals that were established from the community input, and then the Steering Committee would go from there. He feels that the Comprehensive Plan isn’t going to be completed by the end of the year, as they think it will be.

 

Director Rogers said that he’s discussed with the APC the need to revamp the current 2008 Zoning Ordinance. He discussed sections of the ordinance that need major updates to be compliant with state rulings. He said the staff is not going to be capable of handling ordinance management along with the other duties. He will be giving a summary to the APC of ordinance inadequacies and ordinance areas that are in severe need of being addressed within the next month or so. At the next budget hearing, he will submit something to the commissioners and council related to this matter.

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the Business Summary for May 2016.

 

Mr. Mitchell said that he continues to follow-up on leads for the Shell Building. He has also been visiting with existing businesses in the county to discuss business retention and expansion. To date, we have had 227 new jobs in the county.

 

Mr. Mitchell talked about a new initiative called “Ready to Work”. Candidates that have been off work for 27 weeks can go back into training at the Subaru Training Center through the Department of Labor Trainers. These candidates will be taught new skills that will hopefully transition themselves back into the workforce.

 

ENVIRONMENTAL DEPARTMENT

Environmental Officer Jim Reynolds presented the Environmental Report for April.

 

  • Received 66 calls/complaints on various issues.

  • Issued 2 septic permits.

  • Made 8 landfill inspections.

  • Sent out 27 letters to pool owners for the upcoming season.

  • Sent out 5 letters for major clean-ups.

 

 

E-911

E-911 Director Terri Brooks presented a year-to-date report. She reported that they are one employee short now and she is using two part-time employees to help fill shifts.

 

Terri provided another copy of the quote from Motorola for the new radio system that she presented in November 2015. The quote expired in December 2015, and she is hoping that a new quote will be about the same amount. She invited a representative from RaComm to come to the meeting and talk about the new system and answer any questions.

 

Adam Williams, RaComm, mentioned that the state is doing some upgrades with the communications system that most of the law enforcement, fire and EMS operate on. The current system that the county has won’t interface with the new upgrades that the state is going to implement. Plus, their support team for the system was cancelled last year, so if there’s a catastrophic failure they might not have parts to bring the system back up to operation.

 

Mr. Williams also discussed another project that the state is working on called the P25 Mandate. It’s an operation on how the radios function from day to day. Every single radio that is on the state’s system has to be updated. The state is incurring the cost for the software. EMA Director Roberta Yerk has been awarded a grant that will cover 400 radios for White County.

 

Director Brooks requested permission to move forward with the radio project again and have Adam put together another quote to present to the council. Auditor Rogers said that she has money already budgeted for this year from the Landfill funds which could cover startup cost.

 

  • Commissioner Burton made a motion for the E-911 Director to move forward with getting a new quote for the new radio system, seconded by Commissioner Diener. Vote: Unanimous

 

DOCUMENT SCANNING SOFTWARE

Eric Storm, County IT, said that he found a nice third party scanning software system that will interface with the departments. He said that he can A-la carte it together a little bit to get it started on the first floor and probably half of the second floor offices. He said that we already have the hardware in place so the only thing that needs to be purchased would be the SQL server. Mr. Storm made the recommendation to go with SRI to purchase the PaperVision Enterprise. He said that he does have money in his budget to cover the cost.

 

  • Commissioner Diener made a motion to accept the recommendation from Eric Storm to purchase PaperVision Enterprise, with the blessing of the council, seconded by Commissioner Burton. Vote: Unanimous

 

LOIT MONEY

Commissioner Heimlich discussed the Local Options Income Taxes (LOIT) money that the state has freed up.

 

Councilman Kramer said that the state has given us our distribution and 75% has to be dedicated to infrastructure. The council would like to take the remaining 25% and reimburse the county’s Rainy Day Fund for the hits that they’ve received for the Highway Department. He said Monticello received nearly $500,000 and the county received $1.248 million.

 

The Highway Superintendent has a project that he would like to see done with the funds.

 

Commissioner Diener asked the council to put together a list of priorities for the Highway Department and then everyone could sit down and discuss the priorities.

 

There being no further business to come before the council, they adjourned to their own meeting.

 

 

There being no further business to come before the commissioners, their meeting was adjourned.

 

 

 

 

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor