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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, July 18, 2016. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room, beginning at 8:00 a.m.


Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was the White County Attorney George Loy, White County Auditor Gayle Rogers and the Commissioners’ Assistant Donya Tirpak.


Commissioner Heimlich called the meeting to order.



  • Commissioner Burton made a motion to approve the minutes from the regular meeting held on July 5, 2016, as presented, seconded by Commissioner Diener. Vote: Unanimous



  • Commissioner Diener made a motion to approve payroll for July 18, 2016, as presented, seconded by Commissioner Burton. Vote: Unanimous


  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous



Auditor Rogers explained that the county received a special distribution from the state from the Local Option Income Tax (LOIT) fund. A minimum of 75% of the distribution must be designated for road construction, maintenance, repair, and capital projects; or it can be placed in the rainy day fund to be spent on these expenses.


  • Commissioner Diener made a motion to deposit 75% in a new fund designated for highway and bridge infrastructure and the remaining 25% to be deposited into the Rainy Day fund, seconded by Commissioner Burton. Vote: Unanimous



White County Auditor Gayle Rogers presented a contract from SRI, Inc., for performing tax sales for the county. The current contract found on file is dated 2001. The contract is exactly the same as the old one, but now includes the Title VI language.


  • Commissioner Burton made a motion to approve the SRI Services Master Agreement as presented, seconded by Commissioner Diener. Vote: Unanimous


At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:


President Butch Kramer Jim Annis Arthur Anderson

Denny Carter Casey Crabb Bruce Clear

Jim Davis



Director Gale Spry presented a copy of the Quarterly Operating Report for Council on Aging. She reported that they had 587 more passengers boarding in the 2nd quarter than the 1st quarter.



Director Terri Brooks stated that she will be receiving an updated final quote from RaComm sometime soon. This quote will be more than the last quote because she asked them to put in some redundancy to cover any equipment failure cost.



President Randy Mitchell presented a Business Summary for June/July 2016 for the White County Economic Development organization.


Leads are starting to really pick-up due to the ads that he placed in the Chicago media. Five small businesses have opened up in Monticello this past month.


Mr. Mitchell said that the organization is going to be a gold sponsor for the Indiana Economic Development Association Conference next month. This will get them face-to-face with eleven site selectors that will be attending the conference.



Director Joe Rogers said 38 permits were issued in June for the Building Department. New dwellings are down from 22 last year to 16 for this year.


Two new sub-committees have been put together for the Comprehensive Plan. One deals with the housing element and the other will deal with the thoroughfare and transportation plan element. The housing committee will be conducting an online survey sometime this week to get an idea on housing demands in the county.



Environmental Officer Jim Reynolds presented the Environmental Report for June/July.


  • Received 73 calls/complaints on various issues.

  • Issued 3 Septic permits.

  • Reviewed weekly pool samples and pool inspections.

  • Took lake samples on June 21 and retested July 12.



Rebecca Leeman, Account Executive, presented an Annual Benefits Review Report.


The History Claims Summary showed the medical and prescription claims paid from 2013 through 2016. If there are no catastrophic claims, the county should stay within the $1 million budget for this year.

Total Paid Claims

2013 $ 814,787

2014 $1,415,029

2015 $ 672,300

2016 $ 418,066 (5 months)


The projected future total claims for 2017 is $1,483,325.


Ms. Leeman discussed two new programs that Apex has partnered with to see if the county would be interested in offering them to their employees.


1.800MD provides a service where patients can be treated for common conditions through telemedicine (via telephone or online). 1.800MD is a program that provides groups and individuals with fast and convenient access to quality medical care 24 hours a day, 7 days a week and 365 days a year. This is a cost-effective alternative to non-emergent Emergency Room visits, Urgent Care Clinic visits or the inconvenience of traveling to a scheduled appointment with your Primary Care Physician, during and after normal business hours, from home, office or during travels. There would be a fee for the county, which is based on the co-pay that they set for the employees.


RX Help Centers is a program that provides employees with high cost prescription drugs the option of getting the medications for a very low cost or even free. There is a fee for the county for this program. If the county is interested, authorization forms will need to be completed so she can collect information from Anthem to put some numbers together to figure the cost.





  • Commissioner Diener made a motion to allow the Auditor to submit the authorization forms as requested for the RX Help Centers program, seconded by Commissioner Burton. Vote: Unanimous



Brian Pohlar, HWC Engineering, presented and summarized the draft copy of the 2016 Bridge Asset Management Plan and the 2016 Pavement Asset Management Plan.


When completed, the asset management plan will give the county an accurate report on the condition of the local roads and bridges in White County. With this information, the county will be able to annually determine where the need is greatest for road repairs and apply for road funding from the state level. Currently, the state is offering the Local Road and Bridge Matching Grant Fund, Community Crossings, which will be administered by INDOT. The Community Crossings grant application is due July 29, and requires a 50% match from the county. The county could be awarded up to $1 million in funding.


Mr. Pohlar said that they will put a majority of the funds into road repair this year and then bridge repair for 2017.


Commissioner Diener thanked the council for allowing the county to hire HWC to put the asset management plan together for the county. Without this, we wouldn’t be able to seek funding for the next three years.



Commissioner Heimlich said that the Surveyor is requesting to borrow funds from the Landfill Reserve due to a reconstruction project on the T.J. Woltz tile drain. He is requesting $350,000, which will be paid back by the landowners. A joint resolution between the commissioners and council is required to borrow funds from the Landfill Reserve account.


  • Councilman Anderson made a motion to approve the joint resolution to loan out $350,000 from the Landfill Reserve fund for the T.J. Waltz tile drain project for the County Surveyor, seconded by Councilman Annis. Vote: Unanimous


  • Commissioner Burton made a motion to approve the joint resolution to loan out $350,000 from the Landfill Reserve fund for the T.J. Waltz tile drain project for the County Surveyor, seconded by Commissioner Diener. Vote: Unanimous



Councilman Kramer discussed a meeting that he attended with Commissioner Burton, Councilman Anderson and Ivy Tech representatives discussing the possibility of starting up a grant scholarship program. The scholarship program would offer a $1,000 scholarship to students from White County schools and attending the Monticello Ivy Tech campus full time.


Judy Doppelfeld, Monticello Site Director - Ivy Tech College, said that the intent of this program is to try to reach out to the students who are not doing anything after graduating from high school and to keep the students in White County. She said that Shelby County, City of Shelbyville and Ivy Tech have already partnered together to create a scholarship program called Advantage Shelby County.


White County school superintendents were present during the meeting discussing the alarming 38% of students that are graduating high school, but not having any future plans after that. They expressed their support in promoting a scholarship program with the county and Ivy Tech and discussed other programs that are in place to try to resolve this problem.


Commissioner Heimlich thanked everyone for attending the meeting and said that they will revisit this discussion at budget time.







There being no further business to come before the council, they adjourned to their own meeting.



There being no further business to come before the commissioners, their meeting was adjourned.





___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member






ATTEST: _________________________

Gayle Rogers, Auditor