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BE IT REMEMBERED that a special meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on July 18, 2016 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners.  The following members were absent:  None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

 

HIGHLIGHTS OF JOINT SESSION:

White County Commissioner John Heimlich congratulated Councilor Jim Davis for being inducted into the Indiana Football Hall of Fame.

 

White County Council on Aging Director Gale Spry said Council on Aging had their State compliance review this past quarter, as well as being audited, with good results for both.

 

White County Emergency 911 Director Terry Brooks said a quote for the radios should be in soon, and she asked them to include redundancy should there be problems with equipment.  They do not seem to be in a hurry to give her the quote.

Director Brooks has a pregnant part-time employee whom she believes will want to move into the open full-time position after maternity leave.  Then Director Brooks will hire a new part-time person to replace her.

 

White County Economic Development President Randy Mitchell said leads are picking up due to ads in the Chicago media.  He said there are five new small business start-ups.  He will be attending a conference that will provide him the opportunity to meet face-to-face with eleven site selectors.

 

White County Area Plan Director Joe Rogers said 169 of the 333 inspections were done in the last two months, which have kept Assistant Area Plan Director Mark Bentlage busy, since a Building Inspector has yet to be hired.

The White County Comprehensive Plan Committee has formed two subcommittees:  1) Housing 2) Thoroughfare & Transportation.  The Housing subcommittee is doing a survey of Realtors about housing sales data to see what is needed in the Plan.  Ratio, the consulting company, set up the online survey for the realtors.

 

White County Environmental Investigator Jim Reynolds said the Landfill had a fire on July 2ndwhen a gas line exploded.  The fire was extinguished quickly.  He did lake water testing after a lot of rain and the results were a little high.  He later did follow-up testing and the results were fine.

 

White County Highway Department Superintendent Mike Kyburz said the paving is done and they are ready to begin chip and seal projects throughout the County.  They have also done a lot of tree chipping in Brookston after the heavy winds.  Councilor Art Anderson asked if Chalmers Road 600 South will be part of the Road Access Grant, as it is in need of major repair.  Director Kyburz said there is no point working on that road until the power company is finished with their work (which he believes will be soon), because their equipment will mess up the new road work.

 

Apex Benefit Account Executive Rebecca Leeman gave the Commissioners and Councilors an insurance renewal report for their review.  She hopes to have renewal figures confirmed by September to present to the Joint session.  She said 2015 (the year White County switched to self-funded) was a very good year, and will be hard to compare with.  She said although 2016 will not end up as well as 2015, it appears it will still finish under budget.  Ms. Leeman shared possible money saving ideas for White County to consider involving new programs giving options to have on-line virtual doctor visits and telemedicine.  There is another program that helps employees who have extremely high cost medications.  She said the two Counties that have implemented this have found the program paid for itself, as the fee is offset by the savings.  She will bring more data and statistics on her next visit.  Ms. Leeman needs information from Anthem to be able to present accurate figures to White County.

Commissioner Diener made a motion to have Auditor Gayle Rogers send a letter to Anthem requesting the needed information.  Commissioner Burton seconded the motion.

Vote:  Unanimous

 

Brian Pohlar, PE with HWC Engineering presented a report of all the roads and bridges in White County with each of their ratings and treatments.  Ratings 8-10 are good condition.  If the rating is 4 or lower, it is getting into structural deficiencies.  He said it is actually a rough draft, because he still needs to meet with Highway Superintendent Kyburz to get more information about the roads and bridges.  Mr. Pohlar will send a draft letter of commitment Auditor Rogers can sign for the grant applications that are due Friday, July 22, 2016.  He will prepare multiple applications instead of just one, to have a better chance of being awarded at least some funding.

 

Commissioner Heimlich said the White County Surveyor’s Office would like to borrow $350,000 from the County to do ditch reconstruction.  The cost is reimbursed by the taxpayers as it is dispersed on tax bills after the work has begun.  The funds are needed up front to begin the work.

Councilor Anderson made a motion to enact Resolution #2016-07-18-01 to borrow $350,000 from the Solid Waste Reserve Fund for ditch reconstruction.  Councilor Annis seconded the motion.

Vote:  Unanimous

 

Commissioner Burton made a motion to approve the Resolution to borrow $350,000 from the Solid Waste Reserve Fund for ditch reconstruction.  Commissioner Diener seconded the motion.

Vote:  Unanimous

 

Ivy Tech representative Judy Doppelfeld is seeking County scholarship funding to encourage the 38% of students who do not have plans to continue their education beyond High School to attend college.  The College would like to see 25% of tuition funding for part-time students and $500 a semester for full-time students.  The funding would be for more than just one course of study (like the Advancing Manufacturing did).  It would be for their top three courses:  Health Care Support, Business, and Criminal Justice.  Councilor Anderson said he would rather see the County pay for a class that can be offered to a variety of people.

Tri-County School Superintendent Kathy Goad said Tri-County has a program that targets 8th graders.  They have promoted the program including sending letters to 8thgraders and their parents county-wide about a meeting detailing the program, and only three came.   They also had a Career Counselor for a few years through a grant who they felt was successful.

Area business owners are currently supporting a PRIDE of White County program that focuses on this 38%.  It is also the hope that employers will consider the students who have earned the certification.

North White School Corporation has about 70% of their students receiving reduced lunch fees.  Many of the 38% are probably in that group and feel they do not have the finances to continue their education.  A recent school conference indicated that 60% of people are receiving Social Services.  Students can apply for Federal and State funding through the FAFSA.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Davis made a motion to accept the June 20, 2016 minutes.  Councilor Anderson seconded the motion. Vote:  Unanimous

 

EXECUTIVE SESSION MINUTES

Councilor Davis made a motion to accept the June 20, 2016 Executive Session minutes.  Councilor Annis seconded the motion. Vote:  Unanimous

 

ADDITIONAL APPROPRIATIONS

There were no Additional Appropriations requested this month.

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Highway Department

$5,000.00 4-402-2-32 4-401-3-61

Culverts, pipe, & tile Bldg. repairs & maint.

$5,000.00 4-401-1-12 4-402-3-92

Engineer Contractual Services

White County Clerk $5,000.00 1-1000-9-99 1-14-1-3

Misc. General Fund Absent Voter Board

 

$6,000.00 1-1000-9-99 1-14-1-5

Misc. General Fund Precinct Bd Members

$4,000 1-1000-9-99 1-14-2-3

Misc. General Fund Ballots

 

Councilor Davis made a motion to approve the Highway Department transfers.  Councilor Anderson seconded the motion. Vote:  Unanimous

Clerk Lantz said she did not accurately reflect the necessary amount needed in the election budget.  An additional vote center was added this year, and she forgot to add the increased amount needed to equip and run it for two elections.  Need $6,000 more for Election Board; need $5,000 for the Absentee Board and Travel Election Board.  After doing some transferring, she still needs $4,000 for ballots because on site assistance costs more than she anticipated.

Auditor Rogers said a transfer could be done from the Miscellaneous General Fund.

Clear made a motion to transfer $15,000 from the Miscellaneous General Fund 1-1000-9-99 to Election.  Councilor Anderson seconded the motion. Vote:  Unanimous

 

PULASKI WHITE RURAL TELEPHONE COMPANY ERA COMPLIANCE

Letters have been sent out to all of the companies that have abatements.

CF-1 compliance for Pulaski White Rural Telephone Company was passed around for the Council to review.

Jordan Manufacturing turned in an SB-1 form because they are adding to their production line and would like the new equipment to be included in the existing tax abatement.

Councilor Anderson made a motion to approve the above Economic Revitalization Area Compliance Form for Pulaski White Rural Telephone Company, and add the new equipment to the Jordan Manufacturing tax abatement.  Councilor Davis seconded the motion.Vote:  Unanimous

AREA PLAN DIRECTOR

Area Plan Director Rogers turned in a letter of resignation, and will be retiring January 27, 2017.  Assistant Director Mark Bentlage will be trained to take his position, but the Area Plan Commissioners will make that appointment in January 2017.  They may appoint Mr. Bentlage or they may interview candidates and appoint someone else.

 

WHITE COUNTY CLERK ELECTION BUDGET

White County Clerk Paula Lantz said new legislation stipulates that paper election ballots can no longer have the vote for “Council at Large”, “School Board”, and any “public question” on a straight ticket ballot.  At this short notice, vendors cannot comply and 89 Indiana Counties do not know what to do about the situation.  This will not affect the touch screens, only paper ballots.  Paper ballots go out to military personnel, confined voters, people caring for confined voters and mailed ballots.  There were 1,600 used last election, but she expects more for the General Election.  If a voter votes both a straight ticket and makes an individual selection for Council at Large and public questions, the ballot machine will kick-out the ballot as “over voted” and only count the vote on Council at Large and public questions and not count the straight ticket votes.  The State has threatened vendors with a slap on the hand for noncompliance and a fee.  The Election Board could remake each ballot that gets kicked out, which they currently do with military ballots, if they can be given the authority to do so.

 

PAYROLL REQUESTS

Payroll request:  replacement at the Jail, part-time Transportation Deputy, part-time Dispatcher, full-time Corrections Officer replacement, and, this year only, increase pay for Tom Hildebrand.

 

POST-SECONDARY EDUCATION

Councilor Carter said he is in favor of a Career Councilor being shared between the White County School Corporations.  School Boards could do the hiring as a group.  Councilor Anderson said the Jr. Achievement program was a good program he thinks may no longer be in existence.  Councilor Annis said this 38% is coming from uninvolved parents.  Councilor Anderson said he would rather pay for a class that could be helpful to not just young students, but those already in business, instead of scholarships.  For instance when new software comes (like Windows 10), and it changes the way people and businesses are used to doing things.  Why not have a class?  Councilor Davis said communication is a problem, as he was unaware of the program Superintendent Goad spoke about.  He said the County Fair would be a good way to reach the community.  He would like to know more details about whatever plan is proposed before putting money into it.  Councilor Crabb agreed there should be something like a business plan; how they are going to implement it, how it will work, what the duties will be, what kind of outcome is expected, how will it be graded, supervision of it.  Something more concrete.  Auditor Rogers asked if the Council wanted to put money in the 2017 budget for this.   Councilor Davis said the schools should put money into it to show their commitment, and at a later point Council could help out.  Councilor Carter suggested County Economic Development Income Tax (CEDIT) for post-secondary education, if the Commissioners are in favor.  The left-over money from the Advancing Manufacturing program reverted back to the CEDIT fund it was appropriated from since it was not encumbered.   Councilors agreed to set aside $100,000 from CEDIT to focus on the 38% for post-secondary education.  It does not have to be used, but will be there if a program is presented that Council decides to help fund.

 

2017 BUDGET HEARINGS

Auditor Rogers said since the Sheriff will be coming late on Thursday, Councilors may want to be prepared to meet on Friday, August 19th if necessary.

 

COUNCIL LAPTOPS

Auditor Rogers said Information Technology Director Eric Storm said Councilors are ready for laptop upgrades and wants to know if they want the new Microsoft surface laptops that are about the size of a tablet with a keyboard.  She showed them the one he got for her and said she likes that it is smaller.  Five said they would like the smaller laptops, two use their own personal devices.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Annis made a motion to adjourn.  Councilor Davis seconded the motion. Vote:  Unanimous

 

 

___________________________ ___________________________            ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

 

 

___________________________             ___________________________            ___________________________

JAMES B DAVIS                                       KEVIN L CRABB                           RAYMOND L KRAMER JR

President

 

___________________________              Attest:  ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR