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BE IT REMEMBERED, that the White County Drainage Board held a regular meeting on Monday, October 17, 2016.  The meeting was held at the White County Building, 2nd floor, Commissioners’ conference room beginning at 10:30 a.m.



Drainage Board members present were:  President Steve Burton, Vice President John Heimlich and Member David Diener.  Also, present were the White County Attorney George W. Loy, White County Surveyor Brad Ward and the Drainage Board Secretary Jennifer Hill.



Others present were:


Mike Kyburz – White County Highway Superintendent


J.D. Smith – White County Highway Dept.


Sharon Watson-White County Soil & Water Dept.


President Burton called the meeting to order.


MINUTES


· Vice President Heimlich made a motion to approve the minutes as presented for the regular meeting held on October 3, 2016; seconded by Member Diener. Vote: Unanimous (3-Favor 0-Opposed)




PETITION FOR MAINTENANCE- BRANCH #4 OF THE CARTER-HINES


Surveyor Ward explained that the petition was carried by Marilyn Lesher, and that approximately 48% of the watershed had signed the petition. This starts about a ¼ mile south of 600 N and just west of 1300 E, then runs up past 700 N and then across 1300 E.  There is approximately 760 acres or so in the watershed.


When there were no other questions from the Board, there was a motion by Vice President John Heimlich to accept the Petition for Maintenance for Branch #4 of the Carter Hines, with a second from Member Diener.


Vote:  Unanimous (3 – Favor, 0 – Opposed)


OPEN MAINTENANCE QUOTES- JOHN L BUSS #518


Surveyor Ward said that this is the ditch that runs through Monticello, actually drains out through the City Park and then runs out beside the hospital and then out to Walmart. There were 4 bids solicited and one bid received. There was one bid received.  The estimate of the Project is $30,000.00.  White County Attorney George Loy then announced the bids received.


Johns Brothers Tiling & Excavating, INC. $25,000.00


There was a motion by Member Diener to accept the bid of $25,000.00 from Johns Brothers Tiling & Excavating, INC. Francesville, IN, with a second from Vice President Heimlich.


Vote: Unanimous (3-Favor, 0-Against.)


DRAINAGE REVIEWS


Dollar General Drainage Review


This review is going to be tabled at this time.  Dollar General is looking to put a facility in the City of Monticello.  The plans have been submitted to the City for their review.  Surveyor Ward explained that the land is owned by Misenheimer.  The concerns of Surveyor Ward were where from the point that the water is discharged it will be in INDOT right of way the whole time, but it has to cross the gas station driveway thru a culvert pipe, underneath the highway and down along the east side of the highway.  This design meets the code, but we’re just wanting to confirm that everything is leaving the property thru INDOT.  After short discussion, this matter was tabled for the next White County Drainage Board Meeting.


M.K. Enterprises Drainage Review


Surveyor Ward presented the information to the board on the proposed drainage plan, this property is owned by Dahlenburgs’.  It’s located approximately ¼ mile west of 300 W, west of the woods.  The site was visited and it’s very similar to the prior drainage plans they’ve submitted.  Todd Frauhiger of AECOM, did recommend approval, contingent on the recorded easement. There is an easement recorded with the Recorder’s Office to run the tile across what would be the A&L Dahlenburg Land, if we want to make this contingent on the easement.


When there were no further questions from the Board there was a motion by Member Diener to approve the Drainage Plan, contingent on receiving a recorded easement; seconded by Vice President Heimlich.


Vote:  Unanimous (3 – Favor, 0 – Against).


JBW Pork Drainage Review


Surveyor Ward presented the information to the board on the proposed drainage plan, this project is approximately ¼ mile north of their previous project, the area of 200 W & 1000 N. There was short discussion as to the area of the wetlands on the property and other projects shown on the maps.  The drainage will go thru a tile out to the side ditch, thru the side ditch north to the Brown Ditch.  Surveyor Ward said that Todd Frauhiger of AECOM, did recommend approval.


When there were no further questions from the Board there was a motion by Vice President Heimlich to approve the Drainage Plan; seconded by Member Diener.


Vote:  Unanimous (3 – Favor, 0 – Against).


OTHER BUSINESS


Surveyor Ward explained it’s not on the Agenda but Brian Dunneback is here to clear up something for his legal department so everyone is on the same page.


Brian Dunneback stepped to the podium and explained that for documentation in case someone would need to reference the Drainage Board Approval for the Road Use Agreement and the Drainage Ditch Easement Encroachment Agreement and the Ditch Map.  Mr. Dunneback would like to request that the Drainage Board approve the Drainage Ditch Easement Agreement from August of 2016 and the Ditch Map as part of the Road Use Agreement.  Vice President Heimlich made a motion to approve the Drainage Ditch Easement Agreement from August of 2016 and the Ditch Map as part of the Road Use Agreement; with a second from Member Diener.


Vote:  Unanimous (3 – favor, 0 – Against).


Surveyor Ward explained that we’ve received the Easement Agreements from the two landowners Sims and Trent and believes that we’re ready to proceed on that project.  Surveyor Ward suggested November 21 as a meeting date for this project.


Surveyor Ward also explained that he and Mike Kyburz, Superintendent, White County Highway Department met with Brian Stephens-Hotopp on October 5, and he provided a quote on what it would cost for him to design and make sure the Airport Road project will be adequate for the potential amount of water that might flow that direction.  To do along Airport Road to the outlet in the bay into Lake Freeman would be $18,000.00 on his side.  His concern with the ravine was that there would be a lot of environmental permitting.  Surveyor Ward requested direction, do we go ahead and have the design done and pay for it and then go to the Airport Board for some form of reimbursement.  Superintendent Kyburz said that it was his understanding that engineering stopped at the outlet.  Surveyor Ward explained that it was his understanding from Mr. Townsend that what was engineered and what was constructed are two different things.


When there were no further questions or comments from the Board there was a motion made by Member Diener to give Surveyor Ward the authority to move forward; seconded by Vice President Heimlich.


Vote:  Unanimous (3 – Favor, 0 – Against).


A few dates to remember:


2nd Piggyback meeting tomorrow at 9:00 a.m.


Bids will be opened on October 28 for the piggyback


October 24 is another Indian Creek Meeting, with a hearing scheduled sometime in December


There being no further business to come before the board, the meeting was adjourned.


___________________                       ________________________                         _____________________


Steve Burton, President                      John Heimlich, Vice President                         David Diener, Member